Find a TenderAwarded
Published 29 Nov 2023, 16:56 GMT

Official UK procurement notice

Prestigious Sites Catering Services

Official notice

Authority: City of London (Local council)·Consortium: 2 public authorities

ServicesOpen procedure
Published estimate£25,500,000≈ £5.1m / year1.6% above published estimate
Submissions closed 22 Feb 2024awarded 12 Sept 2024
Awarded to Social Pantry Limited
Contract term 5 yrsends 31 Aug 2029 · extension options published · starts 1 Sept 2024

What is being bought

Published requirement description

The City of London Corporation (the City) invited Tenders for the provision of the Prestigious Sites Catering Services contract.

CPV: Catering services

The lotProcurement structure

single lot · no lot value published
Lot #1Tower Bridge required a single Catering Contractor for the City of London Prestigious…AwardedRenewal 5 yrs

Tower Bridge required a single Catering Contractor for the City of London Prestigious Sites. Included in the initial scope of the contract are Mansion House and the Central Criminal Court.

The awarded supplier will provide:

  • Civic Events - catering services for annual set-piece events in each Mayoral year, alongside further State or VIP events as they arise.
  • Commercial Catering - catering services for external hire commercial clients, supporting the Mansion House income generation plans.
  • Charity & Livery Functions - catering services for these further external hire clients, also in support of the Mansion House income generation plans.
  • Private Domestic – a ‘food only’ provision for smaller dinners (up to twenty covers) within the Lord Mayor’s apartment
  • Shrieval and Judges Lunches
  • Catering services for evening and weekend events on request
  • Breakfast and Lunch provisions for Barristers in Barristers Mess
  • Jurors' lunches and ad-hoc grab and go catering provision.
  • Catering options in the form of a “Convenience Hub” vending service for 2nd floor
  • Kitchen Maintenance ensuring all Food Safety and Health and Safety compliance is met.
  • Staffing of the Jurors’, Barrister’s Mess & Judges Dining Room when required
  • Appropriate till system
  • All sundries to include cutlery, crockery, white linen, staff uniforms
  • Kitchen Maintenance

The duration of the contract is five (5) years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to two (2) years. The maximum length of the contract is therefore seven (7) years.

Contract period: 1 Sept 2024 – 31 Aug 2029 (5 yrs)
Delivery: London · Mansion House, 1 Mansion House Street, Saint Paul's EC4N 8BH Central Criminal Court, Old Bailey, London EC4M 7EH
Extensions: The contract is expected to be for five (5) years, with an option to extend for a further two (2) years.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Conditions of participation1
  • Suitability

    As stated within the procurement documents.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
29 Nov 2023, 16:56 GMT
Last source update
12 Sept 2024, 18:51 BST
Award evaluation window
23 Jan 2024 – …
Authority reference
itt_COL_16898
FTS notice number
2024/S 000-029303
Classification (CPV)
Catering services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-041dd3 Find a Tender
Contract terms
Performance terms

As stated within the procurement documents.

Publisher note: The overall contract value comprises the service contract, the estimated turnover, the commissions and the investment.

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
22 Feb 2024, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
23 Jan 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

4 Jan 2024 → 12 Sept 2024 · 5 dates
  1. Next notice expected
    4 Jan 2024
  2. Bids opened
    23 Jan 2024, 12:00 GMT
  3. Submission deadline
    22 Feb 2024, 12:00 GMT
  4. Contract starts
    1 Sept 2024, 00:00 BST
  5. Notice published
    12 Sept 2024, 18:51 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Jan 2024
  1. Status changed to active
    23 Jan 2024, 09:46 GMT
  2. Procurement method changed
    23 Jan 2024, 09:46 GMT
  3. Deadline published: 22 Feb 2024, 12:00 GMT
    23 Jan 2024, 09:46 GMT
  4. Buyer details updated
    23 Jan 2024, 09:46 GMT
  5. Status changed to complete
    12 Sept 2024, 18:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £25,908,8581 contract exc. VAT
Bids received 4
Contracts signed 1latest 12 Sept 2024
Awarded toValueDateStatus
Social Pantry LimitedSME£25,908,858 †—Awarded

Contracts

  • Contract 029303-2024-1 · Social Pantry LimitedSME

    Signed
    12 Sept 2024
    Value
    £25,908,858
    Period
    … – 31 Aug 2029
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

2 public bodies on the notice

City of London Corporation

Contracting authorityLocal CouncilRegional or local agency/officeGeneral public services Guildhall, London, London, EC2P 2EJContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview body London
  • High Court of England and WalesReview body London
  • See VI.4.1) Review body field of this contract award noticeMediation body London

Bidders & participating suppliers

1 commercial party on the notice
  • Social Pantry LtdAwarded supplier Industrial Estate, 1, Heliport, Lombard Rd, London, London, SW11

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria