Official UK procurement notice
Void Property Cleaning Framework
Authority: Adra (Tai) Cyf (Public body)
What is being bought12 lots · detail below
Published requirement descriptionAdra (tai) Cyfyngedig are issuing a contract details notice for the Void Property Cleaning Framework, following our open tender procedure via Sell2Wales and the FTS.
CPV: Cleaning and sanitation services · Cleaning and sanitation services in urban or rural areas, and related services · Refuse and waste related services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 13 bids on the busiest of 6 lots · 8 suppliers appointed
- Framework period
- 4 yrs from 1 Apr 2026
Published description of the framework
Each lot will be ranked based on price, quality and social value scoring (as set out in the ITT document. Ranking will determine the order in which work orders will be awarded to suppliers.
Raising Works Orders within a Ranked Procurement Framework
Department identifies need: A void property requires services covered by the framework.
Top-ranked supplier contacted: The Contract Managers directly contact the supplier ranked first in the relevant framework lot, based on the geographical area of the property(s).
Issue work order: If the top-ranked supplier is available and meets the specific requirements, the work order is raised directly with them.
Example:
Supplier A is ranked first, Supplier B second, and Supplier C third.
Adra’s Maintenance Department will first approach Supplier A for the work.
If Supplier A is unable to provide the necessary resources within the required timeframe, the department would escalate the request to Supplier B and so on.
This structure ensures efficiency, fairness, and adherence to procurement regulations.
Lots and requirements (12)Procurement structure
12 lots · all with a published value · same evaluation weights on every lotEvery one of these 12 lots carries the same published figure, £500,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #11a - Void Property Cleaning - ArfonAwardedceiling above
Void Property Cleaning within Arfon geographical area
Lot #21b - Void Property Cleaning - DwyforAwardedceiling above
Void Property Cleaning within Dwyfor geographical area
Lot #31c - Void Property Cleaning - MeirionnyddAwardedceiling above
Void Property Cleaning within Meirionnydd geographical area
Lot #41d - Void Property Cleaning - Conwy CountyAwardedceiling above
Void Property Cleaning within Conwy County geographical area
Lot #51e - Void Property Cleaning - Denbighshire & FlintshireAwardedceiling above
Void Property Cleaning within Denbighshire & Flintshire geographical area
Lot #61f - Void Property Cleaning - Wrexham CountyAwardedceiling above
Void property cleaning within Wrexham County geographical area
Lot #72a - Void Property Clearance - ArfonAwardedceiling above
Void property clearance within Arfon geographical area
Lot #82b - Void Property Clearance - DwyforAwardedceiling above
Void property clearance within Dwyfor geographical area
Lot #92c - Void Property Clearance - MeirionnyddAwardedceiling above
Void property clearance within Meirionnydd geographical area
Lot #102d - Void Property Clearance - Conwy CountyAwardedceiling above
Void property clearance within Conwy County geographical area
Lot #112e - Void Property Clearance - Denbighshire & FlintshireAwardedceiling above
Void property clearance within Denbighshire & Flintshire geographical area
Lot #122f - Void Property Clearance - Wrexham CountyAwardedceiling above
Void property clearance within Wrexham county
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Response: 20%
- Price: 70%
- Social Value: 10%
Published award criteria (3)
- Price: Please see Annex 4 - Evaluation Criteria of the ITT document
- Technical Response : Please see Annex 4 - Evaluation Criteria of the ITT document
- Social Value : Please see Annex 4 - Evaluation Criteria of the ITT document
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Void Property Cleaning Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Dec 2025, 15:26 GMT
- Last source update
- 2 Jul 2026, 15:27 BST
- Award evaluation window
- Submission end – 18 Mar 2026
- FTS notice number
2025/S 000-085567- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eff8Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Feb 2026, 10:00 GMT
- Clarification deadline
- 2 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
5 Dec 2025 → 2 Jul 2026 · 10 dates- Planning notice published315 days ago5 Dec 2025, 15:26 GMT
- Market engagement305 days ago14 Dec 2025, 23:59 GMT
Adra (Tai) Cyfyngedig are looking to establish a Void Property Cleaning and Clearance framework to support our repairs and maintenance team. To establish the best procurement strategy and framework structure we are carrying out pre-market engagement to gain insight and feedback from service providers working within our geographical areas.
As part of our early procurement planning process, Adra undertook a series of activities to engage with the market from late 2024 to early 2025. Following on from these sessions, Adra have decided to establish a framework agreement with separate lots for the Property Cleaning service and for the Property Clearance service.
Due to the nature of the services, the framework will operate on an ad-hoc, as-and-when-required basis.
The structure of the framework we are looking at is;
Lot 1 – Void Property Cleaning
1a - Arfon
1b - Dwyfor
1c - Meirionnydd
1d - Conwy County
1e - Denbighshire & Flintshire
1f - Wrexham County
Lot 2 – Void Property Clearance
2a - Arfon
2b - Dwyfor
2c - Meirionnydd
2d - Conwy County
2e - Denbighshire & Flintshire
2f - Wrexham County
As part of this PME we are keen to hear from providers that would be able to undertake the services within any of the named lots.
Next Steps
We invite any interested parties to contact [email protected] to express interest prior to the formal tender notice.
Important Note:
This is not a call for competition. Participation in this engagement does not grant any advantage in the subsequent procurement process. All future opportunities will be advertised in accordance with the Procurement Act 2023.
- Tender notice published298 days ago22 Dec 2025, 16:53 GMT
- Clarification questions by256 days ago2 Feb 2026, 17:00 GMT
- Admission / appointment period ends249 days ago · period end, not a bid countdown9 Feb 2026, 10:00 GMT
- Award decision expected by211 days ago18 Mar 2026, 23:59 GMT
- Contract starts199 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent180 days ago20 Apr 2026, 00:00 BST
- Standstill ends170 days ago29 Apr 2026, 23:59 BST
- Latest notice published106 days ago2 Jul 2026, 15:27 BST
Notice history
9 events · 4 releases on Find a Tender · since 5 Dec 2025- Preliminary market engagement notice published5 Dec 2025, 15:26 GMTUK2
- Tender notice published22 Dec 2025, 16:53 GMTUK4
- Status changed to active22 Dec 2025, 16:53 GMT
- Procurement method changed22 Dec 2025, 16:53 GMT
- Deadline published: 9 Feb 2026, 10:00 GMT22 Dec 2025, 16:53 GMT
- Contract award notice published20 Apr 2026, 16:54 BSTUK6
- Status changed to complete20 Apr 2026, 16:54 BST
- Contract signature expected8 May 2026, 23:59 BSTscheduled
- Contract details notice published2 Jul 2026, 15:27 BSTUK7
Routine re-releases (4)
- 2025-12: 1 release · 5 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£500,000 is the framework's published maximum, restated by the publisher on 6 award rows. It is one ceiling, not 6 separate sums, and no share per lot is published; those rows read “ceiling above”.
Contracts
All 6 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
1a - Void Property Cleaning - Arfon · CADNANT GROUP LTD, Criccieth Cleaning LtdSME, Genesis Construction & Maintenance LtdSME, Godfrey Group FacilitiesSME, Kwikshift European Transportation and Logistics ltdSME, Mynydd Cleaning & Maintenance LtdSME +1 more
- Signed
- 1 Jul 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
1b - Void Property Cleaning - Dwyfor · CADNANT GROUP LTD, Criccieth Cleaning LtdSME, Genesis Construction & Maintenance LtdSME, Godfrey Group FacilitiesSME, Kwikshift European Transportation and Logistics ltdSME, Mynydd Cleaning & Maintenance LtdSME
- Signed
- 1 Jul 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
1c - Void Property Cleaning - Meirionnydd · CADNANT GROUP LTD, Genesis Construction & Maintenance LtdSME, Godfrey Group FacilitiesSME, Kwikshift European Transportation and Logistics ltdSME, Maid to Help Cleaning Specialists LtdSME, Mynydd Cleaning & Maintenance LtdSME
- Signed
- 1 Jul 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
1d - Void Property Cleaning - Conwy County · CADNANT GROUP LTD, Genesis Construction & Maintenance LtdSME, Godfrey Group FacilitiesSME, Kwikshift European Transportation and Logistics ltdSME, Maid to Help Cleaning Specialists LtdSME, Mynydd Cleaning & Maintenance LtdSME
- Signed
- 1 Jul 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
1e - Void Property Cleaning - Denbighshire & Flintshire · CADNANT GROUP LTD, Genesis Construction & Maintenance LtdSME, Godfrey Group FacilitiesSME, Kwikshift European Transportation and Logistics ltdSME, Maid to Help Cleaning Specialists LtdSME, Mynydd Cleaning & Maintenance LtdSME
- Signed
- 1 Jul 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
1f - Void Property Cleaning - Wrexham County · CADNANT GROUP LTD, Genesis Construction & Maintenance LtdSME, Godfrey Group FacilitiesSME, Kwikshift European Transportation and Logistics ltdSME, Maid to Help Cleaning Specialists LtdSME, Mynydd Cleaning & Maintenance LtdSME
- Signed
- 1 Jul 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 1a - Void Property Cleaning - Arfon | 13final-stage tenders | 13 | 0 | — |
| 2 · 1b - Void Property Cleaning - Dwyfor | 11final-stage tenders | 11 | 0 | — |
| 3 · 1c - Void Property Cleaning - Meirionnydd | 10final-stage tenders | 10 | 0 | — |
| 4 · 1d - Void Property Cleaning - Conwy County | 10final-stage tenders | 10 | 0 | — |
| 5 · 1e - Void Property Cleaning - Denbighshire & Flintshire | 11final-stage tenders | 11 | 0 | — |
| 6 · 1f - Void Property Cleaning - Wrexham County | 11final-stage tenders | 11 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
8 commercial parties on the notice- Cadnant Group Ltd Framework contractor
- Criccieth Cleaning LtdFramework contractor
- Genesis Construction & Maintenance LtdFramework contractor
- Godfrey Group Facilities LtdFramework contractor
- Kwikshift European Transportation & Logistics LtdFramework contractor
- Maid to Help Cleaning Specialists LtdFramework contractor
- Mynydd Cleaning & Maintenance LtdFramework contractor
- Winson Cleaning Services Framework contractor
Official documents & specifications (27)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Framework Brief
- Bidding documents and specifications Specification documents
- Bidding documents and specifications Supporting policies
- Bidding documents and specifications Qualitative Questionnaire
- Bidding documents and specifications Pricing Frameworks
- Bidding documents and specifications Invitation to tender
- Bidding documents and specifications Form of contract
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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