Official UK procurement notice
Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service
Authority: Caerphilly County Borough Council (Local council)
What is being bought
Published requirement descriptionThe Council is carrying out early market engagement to help plan a future procurement for an FSCS protected money account system with pre paid / carer card solution to support its Public Authority Deputyship and Corporate Appointeeship service.
The Authority supports adults who are unable to manage their own finances. The Council is looking to understand what solutions are available to help people access day to day discretionary money (for example shopping and activities), and, where appropriate, to withdraw small amounts of cash from an ATM. The Authority will continue to act as the legal Deputy or Appointee and will retain all decision making responsibility.
The Council requires to engage with the market for suitable suppliers to share non binding information about their services, including:
- how discretionary spending and controlled ATM withdrawals are managed, with the ability to turn ATM access on or off and set limits for individual clients;
- how proxy or secondary cards can be used safely to reduce the need for PIN sharing;
- available spending controls, alerts and exception reporting;
- audit and reporting features, including reporting on ATM withdrawals and system audit logs;
- typical implementation timescales, support arrangements and service levels;
- how client funds are held and protected (for example safeguarded Mastercard products and/or FSCS protected bank accounts); and
- transparent pricing models.
This notice is for information gathering only. It is not a call for competition and taking part will not provide any advantage in any future procurement. This type of notice is used to help the Council to understand the market and shape its requirements before deciding how to proceed
Providers wishing to take part in the preliminary market engagement are to access the EOI from Proactis, complete and return by attaching to the project in Proactis and submitting.
To access the expression of interest document, providers must log into the Councils e tendering system - Proactis Plaza as per the link below:
supplierlive.proactisp2p.com/Account/Login ↗
Once registered (if not already registered on the system) go to "Opportunities" and search "RQST14754" or "Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service"
Complete the expression of interest form and attach appropriate question in the project. The expression of interest must be submitted no later than 12 Noon Friday 06 June 2026 via Proacts Portal. The Council will not accept expression of interests via any other mechanism.
Following the preliminary market engagement which may involve a suppler event, the Council will decide the route to market - an open competitive tendering process or utilising a compliant framework.
The issue of the Preliminary Market Engagement does not commit the Council to commence a procurement process.
The dates and figures are indicative and will be confirmed for the tender notice
CPV: Banking services · Smart cards
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Caerphilly County Borough Council buys Magnetic cards (CPV 3016), and who usually turns up
Caerphilly County Borough Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Magnetic cards (CPV 3016) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 51 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid15% / 0%
2–336% / 50%
4–618% / 0%
7+30% / 50%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate44% / 39%
Within ±2%38% / 45%
Above estimate19% / 16%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3016Published estimate£100k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 95 past lots.
A forecast, not a list of bidders.
1 bid17%
2–324%
4–626%
7+33%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 May 2026, 16:06 BST
- Last source update
- 14 May 2026, 16:06 BST
- Authority reference
RQST14754/26- FTS notice number
2026/S 000-044524- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-069914Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
14 May 2026 → 1 Oct 2026 · 4 dates- Planning notice published163 days ago14 May 2026, 16:06 BST
- Market engagement140 days ago5 Jun 2026, 23:59 BST
The Council is carrying out early market engagement to help plan a future procurement for an FSCS protected money account system with pre paid / carer card solution to support its Public Authority Deputyship and Corporate Appointeeship service.
The Authority supports adults who are unable to manage their own finances. The Council is looking to understand what solutions are available to help people access day to day discretionary money (for example shopping and activities), and, where appropriate, to withdraw small amounts of cash from an ATM. The Authority will continue to act as the legal Deputy or Appointee and will retain all decision making responsibility.
The Council requires to engage with the market for suitable suppliers to share non binding information about their services, including:
- how discretionary spending and controlled ATM withdrawals are managed, with the ability to turn ATM access on or off and set limits for individual clients;
- how proxy or secondary cards can be used safely to reduce the need for PIN sharing;
- available spending controls, alerts and exception reporting;
- audit and reporting features, including reporting on ATM withdrawals and system audit logs;
- typical implementation timescales, support arrangements and service levels;
- how client funds are held and protected (for example safeguarded Mastercard products and/or FSCS protected bank accounts); and
- transparent pricing models.
This notice is for information gathering only. It is not a call for competition and taking part will not provide any advantage in any future procurement. This type of notice is used to help the Council to understand the market and shape its requirements before deciding how to proceed.
Providers wishing to take part in the preliminary market engagement are to access the EOI from Proactis, complete and return by attaching to the project in Proactis and submitting.To access the expression of interest document, providers must log into the Councils e tendering system - Proactis Plaza as per the link below:supplierlive.proactisp2p.com/Account/LoginOnce ↗ registered (if not already registered on the system) go to "Opportunities" and search "RQST14754" or "Pre Paid Cards for Public Authority Deputyship and Corporate Appointeeship service"Complete the expression of interest form and attach appropriate question in the project. The expression of interest must be submitted no later than 12 Noon Friday 06 June 2026 via Proacts Portal. The Council will not accept expression of interests via any other mechanism.Following the preliminary market engagement which may involve a suppler event, the Council will decide the route to market - an open competitive tendering process or utilising a compliant framework. The issue of the Preliminary Market Engagement does not commit the Council to commence a procurement process.
The dates and figures are indicative and will be confirmed for the tender notice
- Tender notice expected114 days ago1 Jul 2026, 23:59 BST
- Contract starts23 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published14 May 2026, 16:06 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender