Official UK procurement notice
PR-10305-Thrive Homes Cleaning and Grounds Maintenance Contracts
Authority: Thrive (Public body)
What is being bought2 lots · detail below
Published requirement descriptionThe delivery of Cleaning and Grounds Maintenance Services to schemes and estates owned and managed by Thrive Homes. Lot 1 was Cleaning Services with estimated annual value of 400,000.00 GBP. Lot 2 was Grounds Maintenance Services with estimated annual value of 300,000.00 GBP.
Both contracts are subject to annual reviews by Thrive Homes, and are intended to run for a period of three years with the option for renewal for an extension of up to a further two years. The maximum duration of the contracts is therefore five years. The total contract value(s) within this notice are not guaranteed. The total contract value(s) is also subject to inflation.
CPV: Accommodation, building and window cleaning services · Building services · Cleaning services · Grounds maintenance services · Hedge trimming · Tree pruning and hedge trimming
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£3,500,000 together) · win at most 1 of them · same evaluation weights on every lotLot #1Cleaning ServicesAwardedRenewalPublished value£2,000,000
- Routine cleaning and window cleaning services to internal and external communal areas of schemes including schemes housing elderly customers, supported/sheltered housing and those in need of extra support.
- Reactive cleaning services to internal and external communal areas of schemes
- Other site-based tasks which may be carried out on a routine or reactive basis
- The removal of litter, fly tipping and bulk refuse.
Lot #2Grounds Maintenance ServicesAwardedRenewalPublished value£1,500,000
- Litter Collection, Sweeping and Clearance of Debris
- Grass Cutting and Maintenance
- Path maintenance – moss and leaf clearance
- Edging
- Grass Reseeding / Turfing
- Supply of Planting Material, mainly shrubs and roses
- Shrub Maintenance
- Rose Maintenance
- Hedge Maintenance
- Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification, reactive tree works, removal of epicormic growth, tree surveys (contract commencement to determine tree maintenance requirements)
- Snow Clearing and Gritting
- Grounds maintenance tasks associated with the maintenance of children’s play areas
Inspection, cleaning of landscape furniture including bench seats, litter bins and dog waste bins, notice boards and signs
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Questions: 40%
- Interview: 20%
- price: 40%
Published award criteria (3)
- Technical Questions: 40
- Interview: 20
- Price: 40
- Suitability
As stated in the procurement documents.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Aug 2024, 08:52 BST
- Last source update
- 25 Jul 2025, 11:59 BST
- Award evaluation window
- 17 Sept 2024 – …
- FTS notice number
2025/S 000-043093- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048845Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the procurement documents.
Publisher note: (MT Ref:235130)
How it was run
Official notice- Submission deadline
- 1 Oct 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 17 Sept 2024, 12:30 BST
Timeline
17 Sept 2024 → 25 Jul 2025 · 3 dates- Bids opened17 Sept 2024, 12:30 BST
- Submission deadline1 Oct 2024, 12:00 BST
- Notice published25 Jul 2025, 11:59 BST
Notice history
2 events · 3 releases on Find a Tender · since 12 Sept 2024- Deadline moved to 1 Oct 2024, 12:00 BST12 Sept 2024, 10:39 BST+14 days · was 17 Sept 2024, 12:00 BST
- Status changed to complete25 Jul 2025, 11:59 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 17 Sept 2024 | 1 Oct 2024 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 17 Sept 2024 | 1 Oct 2024 | +14 d |
Site visit provision to tenderers
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cleaning Services1 award | |||
| New Green Services LtdSME | £2,000,000 † | — | Awarded |
| Lot 2 · Grounds Maintenance Services1 award | |||
| Cleanscapes LtdSME | £1,500,000 † | — | Awarded |
Contracts
Cleaning Services · New Green Services LtdSME
- Signed
- 23 Apr 2025
- Value
- £2,000,000
- Status
- active
Grounds Maintenance Services · Cleanscapes LtdSME
- Signed
- 23 Apr 2025
- Value
- £1,500,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cleaning Services | 8bids · 8 electronic · 8 from abroad | 8 | — | — |
| 2 · Grounds Maintenance Services | 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesMediation bodyReview body
Process and specification contact points (1)
- Faithorn Farrell Timms LLPProcess contact point
Bidders & participating suppliers
2 commercial parties on the notice- Cleanscapes LimitedAwarded supplier
- New Green Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria