Official UK procurement notice
PP-10197 Ascendancy Partnership Trust Cleaning
Authority: ASCENDANCY PARTNERSHIP TRUST (Public body)·On behalf of: Place Group Ltd
What is being bought
Published requirement descriptionAscendancy Partnership Trust (APT) is a specialist Multi-Academy Trust serving children and young people with special educational needs and disabilities (SEND) across Berkshire.
Included in the tender is the requirement for Cleaning Services for Addington and Brookfields schools. The schools within Ascendancy Partnership Trust provide education and support for pupils with a broad range of special educational needs. As a result, the Trust requires a cleaning service that is highly responsive, flexible and sensitive to the needs of pupils, staff and visitors.
The successful contractor will be expected to maintain consistently high standards of cleanliness, hygiene and infection control across all areas of the schools, whilst ensuring that cleaning activities are carried out safely, discreetly and with minimal disruption to teaching and learning. Particular emphasis will be placed on safeguarding, the appropriate use of cleaning products, enhanced cleaning of welfare and hygiene facilities, effective communication with school leadership teams, and the ability to respond promptly to incidents, spillages and changing operational requirements. The Trust is seeking a contractor that can demonstrate experience of working within educational environments and an understanding of the additional considerations associated with specialist school settings.
Staff on Local Government Pension Schemes (LGPS) are present in the TUPE.
Further information on the Client’s requirements can be found at Attachment 1a Specification, Attachment 1b Cleaning Schedules and Attachment 1c Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
- How the procedure runs: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2.
CPV: School cleaning services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,230,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Assessment: 60%
- Price Assessment: 40%
Published award criteria (2)
- Quality Assessment: See ITT Part A document for full breakdown
- Price Assessment: See ITT Part A document for full breakdown
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jul 2026, 13:58 BST
- Last source update
- 8 Jul 2026, 13:58 BST
- Award evaluation window
- Submission end – 7 Dec 2026
- Authority reference
PP-10197- FTS notice number
2026/S 000-064244- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06c677Find a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- How it runs
- Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
- Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2.
- Risks
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies
How it was run
Official notice- Requests to participate (first stage)
- 6 Aug 2026, 12:00 BST
- Submission deadline
- 6 Aug 2026, 12:00 BST
- Clarification deadline
- 29 Jul 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10197: in-tendhost.co.uk/placegroup ↗
Timeline
8 Jul 2026 → 13 Feb 2027 · 5 dates- Tender notice published105 days ago8 Jul 2026, 13:58 BST
- Clarification questions by84 days ago29 Jul 2026, 17:00 BST
- Submission deadline76 days ago6 Aug 2026, 12:00 BST
- Today21 Oct 2026
- Award decision expected byin 48 days7 Dec 2026, 23:59 GMT
- Contract startsin 115 days13 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published8 Jul 2026, 13:58 BSTUK4
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10197. Please register on the portal and express interest in the project to access the tender documentation.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender