Official UK procurement notice
PP-10189 Harbour Learning Trust Catering
Authority: HARBOUR LEARNING TRUST (Public body)·On behalf of: Place Group Ltd
What is being bought
Published requirement descriptionThis tender is for a requirement of catering services, for one secondary school and seven primary schools in the Grimsby area. Currently five of the seven primary schools have fresh food cooked onsite, two are delivered in hot box meals, as detailed within Attachment 2. However, the Client wishes for all seven primary schools to receive delivered in hot box meals. The secondary school has a large kitchen and serves fresh cooked meals, which is to remain as such. Bidders may wish to consider when building their bid, utilising the secondary school kitchen for some of the delivered in meals for the primaries, and/or other primary kitchens.
Further information on the Client’s requirements can be found at Attachment 1 Specification and Attachment 2 Client Data.
The Contract period will be for three years initially, with the option to extend for two further one-year periods at the discretion of the Client.
CPV: School catering services · School meals · School-meal services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Assessment: 60%
- Price Assessment: 40%
Published award criteria (2)
- Quality Assessment
- Price Assessment
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Mar 2026, 12:42 GMT
- Last source update
- 18 Sept 2026, 15:06 BST
- Award evaluation window
- Submission end – 18 May 2026
- Authority reference
PP-10189- FTS notice number
2026/S 000-026236- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067151Find a Tender- Contract terms summary
As per the contract terms and conditions included as part of the tender documentation
- Risks
Please see section 7 of Part A of the tender documentation for details of contract risks and dependencies
How it was run
Official notice- Submission deadline
- 23 Apr 2026, 12:00 BST
- Clarification deadline
- 15 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender responses, and all clarifications and correspondence, must be submitted using the In-Tend portal at the following link, under project reference PP-10189: in-tendhost.co.uk/placegroup ↗
Timeline
23 Mar 2026 → 18 Sept 2026 · 7 dates- Tender notice published216 days ago23 Mar 2026, 12:42 GMT
- Clarification questions by193 days ago15 Apr 2026, 23:59 BST
- Submission deadline185 days ago23 Apr 2026, 12:00 BST
- Award decision expected by160 days ago18 May 2026, 23:59 BST
- Assessment summaries sent152 days ago27 May 2026, 00:00 BST
- Contract starts55 days ago1 Sept 2026, 00:00 BST
- Latest notice published37 days ago18 Sept 2026, 15:06 BST
Notice history
5 events · 3 releases on Find a Tender · since 23 Mar 2026- Tender notice published23 Mar 2026, 12:42 GMTUK4
- Contract award notice published27 May 2026, 12:02 BSTUK6
- Status changed to complete27 May 2026, 12:02 BST
- Contract signature expected10 Jul 2026, 23:59 BSTscheduled
- Contract details notice published18 Sept 2026, 15:06 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| GOOD LOOKIN COOKIN LTD1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client | £3,830,647 | 27 May 2026 | Awarded |
Contracts
PP-10189 Harbour Learning Trust Catering · GOOD LOOKIN COOKIN LTD
- Signed
- 31 Aug 2026
- Value
- £3,830,647
- Period
- 1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031 with extensions
- Status
- active
- Extensions
- Option to extend for two further one-year periods at the discretion of the Client
6 agreed KPIs: Food Quality · Marketing · Staffing …
- Food Quality, Balanced daily/weekly menu, as published. Where applicable in accordance with the specification and national nutritional standards Healthy and vegetarian options available Portion sizes in accordance with specification and national guidelines Food is appropriately presented Counters and display cabinets are well presented in accordance with the specification Presentation of platters; meat, fish and vegetarian items served separately
- Marketing, Pleasant, innovative point of sale material. Use of materials in accordance with specification Information notices displayed in appropriate positions Product price lists on display for all items (if applicable) Marketing plan maintained and delivered against
- Staffing, Correct uniforms worn by operators, including managers Good personal hygiene practices Wash hand basins fully stocked with correct signage in place Colour coded utensils in use Regular use of sanitiser Good management of cloths Staff are pleasant and courteous at all times Efficient service with adequate staff cover Service opens at stated times Staff engage in upselling (if applicable)
- Hygiene, Health & Safety, Standard of hygiene Area well organised and clear of obsolete catering equipment Utensils and crockery regularly washed; dishwasher clean Regular waste removal Standard of presentation and hygiene Standard of hygiene All products wrapped, labelled and stored correctly Separation of raw and cooked products All food within ‘use by’ date Standard of hygiene All products wrapped, labelled and stored correctly All food within ‘best before’ date Chemicals stored in a well ventilated, secure storage area away from food products Relevant chemical data sheets available in the vicinity Equipment clean and well maintained Adequate stock of light equipment available and stored correctly; separate utensils for each dish
- Operational Systems, HACCP/Assured Safe Catering systems in place and in use. Food safety manuals up to date Cleaning schedules and rotas are in place and signed off Food and equipment temperature monitoring/systems in place Fully implemented training plan, including Level 2 Award in Food Safety in Catering (or equivalent)
- Finance & Management, Duly authorised supervisor available Level of management support Complaints responded to in accordance with specification Surveys Budget Food production management systems in place Wastage monitoring systems in place Financial performance Weekly, monthly and annual reporting mechanisms adhered to
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of client
Bidders & participating suppliers
1 commercial party on the notice- GOOD LOOKIN COOKIN LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender documentation and all correspondence will be managed via the InTend portal under project reference PP-10189. Please register on the portal and express interest in the project to access the tender documentation.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender