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Published 23 Jun 2025, 16:38 BST

Official UK procurement notice

PP-10160a Harris Federation Trust Cleaning Phase 2

Official notice

Authority: HARRIS FEDERATION (Public body)·On behalf of: Place Group Ltd

4 lotsServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: Delivery location not published
Published estimate£6,440,000total for 4 lots · £7,728,000 inc. VAT
Submissions closed 21 Jul 2025awarded 17 Feb 2026
Awarded to OCS Group UK Limited, Atlas FM Limited4 awards
Contract term 3 yrsends 15 Feb 2029 · up to 15 Feb 2031 with extensions · starts 16 Feb 2026

What is being bought4 lots · detail below

Published requirement description

The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex, and train thousands of teachers per year from the Harris Federation and beyond.

School School Code Address

1 Harris Academy Battersea

HABS 401 Battersea Park Rd, London SW11 5AP

2 Harris Academy Beckenham

HABE Manor Way Beckenham, Kent BR3 3SJ

3 Harris Primary Academy Beckenham Green

HPABG Manor Way Beckenham, Kent BR3 3SJ

4 Harris Academy Bermondsey

HAB 55, Southwark Park Road, London, SE16 3TZ

5 Harris Girls' Academy Bromley

HABR Lennard Road, Beckenham, Kent, BR3 1QR

6 Harris Academy Chobham

HAC 40 Cheering Lane, London, E20 1BD

7 Harris City Academy Crystal Palace

HCACP Maberley Road, London, SE19 2JH

8 Harris Garrard Academy

HGA Yarnton Way, Thamesmead, Erith, Kent, DA18 $DW

9 Harris Primary Academy Haling Park

HPAHP 50-58 Haling Road, South Croydon, CR2 6HS

10 Harris Academy Purley

HAPU Kendra Hall Road, Surrey, CR2 6DT

11 Harris Lowe Academy Willesden

HLAW Doyle Gardens, Willesden, London, NW10 3ST

The contract will be for the provision of outsourced cleaning services across 11 schools, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.

Note: The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day.

The Trust’s Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given.

The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.

The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:

The list of consumables will be:

Toilet paper

Hand soap

Handtowels

Dishwasher tablets

Washing up liquid

Refer to Attachment 5 Workforce Data for TUPE data – There is no LGPS.

Further information on the Client’s requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.

The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

  • How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

CPV: School cleaning services

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£6,440,000 together)
Lot #1CentralAwardedRenewal 3 yrsSMEPublished value£2,260,000

The source published no individual description for this lot.

Contract period: 16 Feb 2026 – 15 Feb 2029 (3 yrs) · up to 15 Feb 2031 with extensionsValue: £2,260,000 exc. VAT · £2,712,000 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend for two further one-year periods at the discretion of the Client
90919300 School cleaning services
Lot #2EastAwardedRenewal 3 yrsSMEPublished value£1,565,000
  • Harris Chobham
  • Harris Garrard
Contract period: 16 Feb 2026 – 15 Feb 2029 (3 yrs) · up to 15 Feb 2031 with extensionsValue: £1,565,000 exc. VAT · £1,878,000 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend for two further one-year periods at the discretion of the Client
90919300 School cleaning services
Lot #3SouthAwardedRenewal 3 yrsSMEPublished value£1,125,000
  • Harris Purley
  • Harris Primary Haling Park
Contract period: 16 Feb 2026 – 15 Feb 2029 (3 yrs) · up to 15 Feb 2031 with extensionsValue: £1,125,000 exc. VAT · £1,350,000 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend for two further one-year periods at the discretion of the Client
90919300 School cleaning services
Lot #4SoutheastAwardedRenewal 3 yrsSMEPublished value£1,490,000
  • Harris Beckenham
  • Harris City Crystal Palace
  • Harris Girls Bromley
  • Harris Primary Beckham Green
Contract period: 16 Feb 2026 – 15 Feb 2029 (3 yrs) · up to 15 Feb 2031 with extensionsValue: £1,490,000 exc. VAT · £1,788,000 inc. VAT
Eligibility: SME eligible
Extensions: Option to extend for two further one-year periods at the discretion of the Client
90919300 School cleaning services

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
23 Jun 2025, 16:38 BST
Last source update
30 Apr 2026, 14:39 BST
Award evaluation window
Submission end – 17 Nov 2025
Authority reference
PP-10160a
FTS notice number
2025/S 000-034504
Latest notice
Contract details notice (UK7)
Classification (CPV)
School cleaning services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-055209 Find a Tender
How it runs

This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below:

  1. Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2.
  2. Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
21 Jul 2025, 13:00 BST
Submission deadline
21 Jul 2025, 13:00 BST
Clarification deadline
10 Jul 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/placegroup/aspx/Home ↗

Timeline

23 Jun 2025 → 30 Apr 2026 · 8 dates
  1. Tender notice published
    23 Jun 2025, 16:38 BST
  2. Clarification questions by
    10 Jul 2025, 17:00 BST
  3. Submission deadline
    21 Jul 2025, 13:00 BST
  4. Award decision expected by338 days ago
    17 Nov 2025, 23:59 GMT
  5. Contract starts248 days ago
    16 Feb 2026
  6. Assessment summaries sent246 days ago
    18 Feb 2026
  7. Standstill ends236 days ago
    27 Feb 2026, 23:59 GMT
  8. Latest notice published174 days ago
    30 Apr 2026, 14:39 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Jun 2025
  1. Tender notice published
    23 Jun 2025, 16:38 BST
    UK4
  2. Contract award notice published
    18 Feb 2026, 12:25 GMT
    UK6
  3. Status changed to complete
    18 Feb 2026, 12:25 GMT
  4. Contract signature expected
    23 Mar 2026, 23:59 GMT
    scheduled
  5. Contract details notice published
    30 Apr 2026, 14:39 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £10,888,4674 awards exc. VAT
Bids received 22
Contracts signed 4latest 31 Mar 2026
Awarded toValueDateStatus
Lot 1 · Central4 awards
OCS Group UK Limited1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client.£3,675,28717 Feb 2026Awarded
Atlas FM LimitedLot 2 East1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client.£3,037,51517 Feb 2026Awarded
Atlas FM LimitedLot 3 South1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client.£1,280,30517 Feb 2026Awarded
OCS Group UK LimitedLot 4 Southeast1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Option to extend for two further one-year periods at the discretion of the Client.£2,895,36017 Feb 2026Awarded

Contracts

  • Lot 1 Central · OCS Group UK Limited

    Signed
    31 Mar 2026
    Value
    £3,675,287
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Option to extend for two further one-year periods at the discretion of the Client.
    8 agreed KPIs: General Service Delivery · Sustainability · Business Continuity …
    • General Service Delivery
    • Sustainability
    • Business Continuity
    • Health & Safety
    • Customer Experience
    • Relationship Management
    • Contract Management
    • Financial Management

  • Lot 2 East · Atlas FM Limited

    Signed
    31 Mar 2026
    Value
    £3,037,515
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Option to extend for two further one-year periods at the discretion of the Client.
    8 agreed KPIs: General Service Delivery · Sustainability · Business Continuity …
    • General Service Delivery
    • Sustainability
    • Business Continuity
    • Health & Safety
    • Customer Experience
    • Relationship Management
    • Contract Management
    • Financial Management

  • Lot 3 South · Atlas FM Limited

    Signed
    31 Mar 2026
    Value
    £1,280,305
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Option to extend for two further one-year periods at the discretion of the Client.
    4 agreed KPIs: General Service Delivery · Sustainability · Business Continuity …
    • General Service Delivery
    • Sustainability
    • Business Continuity
    • Health & Safety

  • Lot 4 Southeast · OCS Group UK Limited

    Signed
    31 Mar 2026
    Value
    £2,895,360
    Period
    1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
    Status
    active
    Extensions
    Option to extend for two further one-year periods at the discretion of the Client.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Central5final-stage tenders00—
2 · East6final-stage tenders00—
3 · South7final-stage tenders00—
4 · Southeast4final-stage tenders00—

Contracting authority & participating public bodies

2 public bodies on the notice

HARRIS FEDERATION

Contracting authorityPublic authority - sub-central government GB-COH: 06228587 4th Floor Norfolk House, Croydon, London, CR0 1LHContact email

Other public bodies

  • Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of clientGB-COH: 04395705 Penzance, South WestContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • ATLAS FM LIMITEDAwarded supplierGB-COH: 02633080 Riding Court House, Datchet, South East, SL3 9JTContact email
  • OCS GROUP UK LIMITEDAwarded supplierGB-COH: 03056469 New Century House, Ipswich, East of England, IP3 9SJContact email

Official documents & specifications (9)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender