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Published 1 Jul 2025, 12:20 BST

Official UK procurement notice

PP-10160 Harris Federation Cleaning Phase 2

Official notice

Authority: HARRIS FEDERATION (Public body)·On behalf of: Place Group Ltd

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Sectors: Cleaning & Environmental Services (90) Delivery: London (UKI)
Published estimate£3,864,000≈ £1.3m / year · £4,636,800 inc. VAT · 1 value update
Submissions closed 28 May 2025
Contract term 3 yrsup to 5 yrs with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex, and train thousands of teachers per year from the Harris Federation and beyond.

The contract will be for the provision of outsourced cleaning services across 11 schools, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.

School Address

1 Harris Academy Battersea 401 Battersea Park Rd, London SW11 5AP

2 Harris Academy Beckenham Manor Way Beckenham, Kent BR3 3SJ

3 Harris Primary Academy Beckenham Green Manor Way Beckenham, Kent BR3 3SJ

4 Harris Academy Bermondsey 55, Southwark Park Road, London, SE16 3TZ

5 Harris Girls' Academy Bromley Lennard Road, Beckenham, Kent, BR3 1QR

6 Harris Academy Chobham 40 Cheering Lane, London, E20 1BD

7 Harris City Academy Crystal Palace Maberley Road, London, SE19 2JH

8 Harris Garrard Academy Yarnton Way, Thamesmead, Erith, Kent, DA18 $DW

9 Harris Primary Academy Haling Park 50-58 Haling Road, South Croydon, CR2 6HS

10 Harris Academy Purley Kendra Hall Road, Surrey, CR2 6DT

11 Harris Lowe Academy Willesden Doyle Gardens, Willesden, London, NW10 3ST

Read the full description (849 more characters)

The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.

The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:

The list of consumables will be:

Toilet paper

Hand soap

Handtowels

Dishwasher tablets

Washing up liquid

There is no LGPS.

Further information on the Client’s requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.

The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.

  • How the procedure runs: This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. more…Suppliers will be assessed in line with the Conditions of Participation set out in the Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Lot 0001CancelledRenewal 3 yrsSMEPublished valueAED 3,864,000
Contract period: 1 Dec 2025 — 30 Nov 2028 (3 yrs) · up to 5 yrs with extensionsEligibility: SME eligibleDelivery: London
Value
AED 3,864,000 exc. VAT · AED 4,636,800 inc. VAT
Extensions
Option to extend for two further one-year periods at the discretion of the Client
90919300 School cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored
  • Simple description — Quality Assessment: 40% of overall score Price Assessment: 60% of overall score See ITT Part A document for full breakdown

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
1 Jul 2025, 12:20 BST
Last source update
1 Jul 2025, 12:20 BST
Award evaluation window
Submission end — 7 Oct 2025, 00:59 BST
Authority reference
PP-10160
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
School cleaning services
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-050a8c Find a Tender
How it runs
This competitive flexible procedure will be conducted in two stages. The two stages are set out in detail in the tendering documentation, and summarised briefly below: 1) Stage 1 - Invitation to Participate. Suppliers are invited to request to participate in the tender by completing the required Stage 1 response documentation. Suppliers will be assessed in line with the Conditions of Participation set out in the more…Stage 1 documentation and the process outlined in the tendering documentation, in order to select suppliers to progress to Stage 2. 2) Stage 2 – Invitation to Submit a Final Tender. Suppliers successful in being selected at Stage 1 (in line with the process as set out in detail in the tendering documentation) will be invited to submit a final tender, and will be scored in line with the award criteria and methodology set out within the tendering documentation for Stage 2

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Expression of interest (EOI)
28 May 2025, 12:00 BST
Submission deadline
28 May 2025, 12:00 BST
Clarification deadline
22 May 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
in-tendhost.co.uk/placegroup/aspx/Home ↗

Timeline

7 published dates · Europe/London
  1. Tender notice published
    30 Apr 2025, 15:53 BST
  2. Clarification questions by
    22 May 2025, 17:00 BST
  3. Expressions of interest by
    28 May 2025, 12:00 BST
  4. Submission deadline
    28 May 2025, 12:00 BST
  5. Latest notice published
    1 Jul 2025, 12:20 BST
  6. Award decision expected by350 days ago
    7 Oct 2025, 00:59 BST
  7. Contract starts295 days ago
    1 Dec 2025, 00:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 1
Contracts signed 1
Awarded toValueDateStatus
supplier not published—23 Jun 2025CancelledProcurement activity cancelled and restarted under reference PP-10160a due to issue with InTend portal and lack of inclusion of Lots in initial tender notice.

Contracts

  • Contract 1 · supplier not published

    Signed
    date not published
    Value
    —
    Status
    cancelled

Notice history

6 events · 2 releases on Find a Tender · since 30 Apr 2025
  1. Procurement termination notice published
    1 Jul 2025, 12:20 BSTUK12
  2. Published value updated
    1 Jul 2025, 12:20 BSTwas £3,864,000
  3. Status changed to cancelled
    1 Jul 2025, 12:20 BST
  4. Procurement method changed
    1 Jul 2025, 12:20 BST
  5. Buyer details updated
    1 Jul 2025, 12:20 BST
  6. Tender notice published
    30 Apr 2025, 15:53 BSTUK4

Contracting authority & participating public bodies

2 public bodies on the notice

HARRIS FEDERATION

Contracting authorityPublic authority - sub-central government GB-COH: 06228587 4th Floor Norfolk House, Croydon, London, CR0 1LH [email protected]

Other public bodies

  • Place Group LtdProcess contact pointProcuring entityProcurement Agent on behalf of clientGB-COH: 04395705 Penzance, London +448452577050

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender