Official UK procurement notice
Postal Services · UK public procurement notice
Authority: NORTHUMBRIAN WATER LIMITED (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionNWL have awarded a contract to a service provider for the provision of postal services primarily for the post mailed by the Customer Department. The services to be provided include;
- Economy Mailmark or Mailmark
- 2 day unsorted
- 3 day unsorted (where a 2 day unsorted service is not available)
NWL require a postal service primarily for business to customer post - bills and letters. We also require it as a means of communication with the company shareholders, and a way of sharing information with employees.
The timeliness of deliveries is critical to NWL as it affects the performance of our Customer Call Centres and impacts on cash flow. The NWL Customer Department currently issues
more than 4.5 million postings per year. There is a further small amount of spend through various departments issuing external mail.
The Customer Departments mail is dispatched from the following locations:
- Northumbria House, Pity Me, Durham
- NWL Bill Printers - Warrington (printing services currently under tender so this may change)
The remaining requirements issued via our Facilities Departments are dispatched from the following locations:
- Northumbria House, Pity Me, Durham DH1
- Leat House, Washington NE38
Suppliers must be a downstream access provider (DSA) and have a good track record of service in this service area, gained through service provided since the opening of the market from the 1st January 2006
The Contract start date will be the 1 November 2024
CPV: Postal services
The lotProcurement structure
single lot · no lot value publishedLot #1Volumes of items mailedAwarded
Volumes of items mailed
- Detailed below are the approximate volumes of mail sent for each service from each of the posting locations. NWL require the collections to be as late as possible in the day.
Customer Department Requirements
Northumbria House
- Daily Volumes 35, Annual Volumes 9,200, 2 day unsorted service, Monday to Friday, Collection times - Approx 4:00pm
NWL Bill Printers
- Daily Volumes 14,538, Annual Volumes 3,780,000, Mailmark/Mailmark Economy, Monday to Friday, Collection times 5:30pm
- Daily Volumes 34,375, Annual Volumes 550,000 (Annual Billing), Mailmark/Mailmark Economy, Monday to Friday 4 days per week from February to March, Collection times 5:30pm
- Daily Volumes 557, Annual Volumes 145,000, 2 day unsorted, Monday to Friday, Collection times 5:30pm
Facilities Department
Northumbria House
- Daily volumes 115, Annual volumes letter 30,000, 2 day unsorted, Monday to Friday, Collection times - Approx 4:00pm
Leat House, Washington
- Daily volumes 12, Annual volumes letter 3,200, 2 day unsorted, Tuesday and Thursday, Collection times - Approx 1:00pm to 3.00pm
The majority of mail collected from the Customer Department are letters and are enclosed in C5 envelopes with a small number of DL envelopes also being used.
Mailsorted (Economy Mailmark) work is presented in trays to obtain the cheapest mailing rates available. We started using Economy Mailmark in November 2023, and this is currently
being trialled. We may revert to standard Mailmark if we find the service level is not what we need.
We require separate account numbers for each of the posting locations and where the Customer Department and Facilities Department mail from the same location we will require
two separate accounts.
The volumes for annual billing are in addition to the daily volumes.
From time to time it may be necessary to carry out ad hoc mailings at very short notice.
A small number of items (approximately 100 items per month) are currently mailed abroad we will therefore require an international mail account.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Must be a registered downstream access provider
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Jan 2024, 10:58 GMT
- Last source update
- 1 Nov 2024, 07:54 GMT
- Authority reference
NW2650- FTS notice number
2024/S 000-035406- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043549Find a Tender- Contract terms summary
Please see the terms and conditions in the Procurement Documents
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Applicants are asked to note that this procurement process will be conduced electronically with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management portal called 'Ariba'. Expressions of interest from this notice must be sent to the e-mail address [email protected] before the deadline date of the 13 February 2024 at 16:00hrs. Once expression of interest has been received that contains the details below, applicants will be given access to the Ariba portal within 48 hours from request. This portal will contain all the tender documents associated with this procurement that are available at the time. An email link will also be provided to the email address you provide to access the portal. The deadline for return of the completed PQQ is the 19th February 2024 at 12noon. When sending expression of interest, applicants must provide the following information: 1) Full company name 2) Main contact details of the person who will be given access to the Ariba portal - Name, job title, E mail address and telephone number
How it was run
Official notice- Submission deadline
- 13 Feb 2024, 16:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Deposits and guarantees
If the Dun and Bradstreet credit rating returns a rating of 'above average risk' or 'high risk', the contracting entity will request further financial information for review and a parent company guarantee may be required
Timeline
13 Feb 2024 → 1 Nov 2024 · 4 dates- Submission deadline13 Feb 2024, 16:00 GMT
- Bids must remain valid until31 Oct 2024, 23:59 GMT
- Contract starts1 Nov 2024
- Notice published1 Nov 2024, 07:54 GMT
Notice history
2 events · 2 releases on Find a Tender · since 1 Nov 2024- Status changed to complete1 Nov 2024, 07:54 GMT
- Buyer details updated1 Nov 2024, 07:54 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracts
Contract 035406-2024-1 · supplier not published
- Signed
- 31 Oct 2024
- Value
- —
- Period
- … – 31 Oct 2029
- Status
- active
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Northumbrian Water LtdReview body
- TBCReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria