Find a TenderAwardedContract details notice

Published 2 Jul 2025, 13:54 BST

Official UK procurement notice

Pool Water Treatment, Service and Support

Authority: UNIVERSITY OF LANCASTER (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Chemical products (24)Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)

+1 more

Cleaning & Environmental Services (90)

Delivery: North West (UKD)

Published estimate£83,000≈ £42k / year · £99,600 inc. VAT

Submissions closed 30 Jul 2025awarded 17 Oct 2025

Awarded to Sterling Hydrotech ltd

Contract term 2 yrsends 31 Oct 2027 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

Service engineers will be required to provide weekly Service and Maintenance attendance

to carry out works to the Swimming Pool Filtration Equipment, Pumps, and Electrical

Control Panel, Chemical Disinfection Systems including Chemical Dosing and UV

Sterilisation Equipment. This would involve twice weekly site attendance checks (8 per

month) and reactive callouts when required. The supply and stock management of CO2

gases and all chemicals' treatments would also be required.

The authority expects to re-tender this requirement around 1 Jul 2027, 23:59 BST.

CPV: Cleaning and sanitation services · Construction work for swimming pool · Equipment for swimming pools · Water-treatment chemicals

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£83,000

Contract period: 1 Nov 2025 – 31 Oct 2027 (2 yrs) · up to 31 Oct 2030 with extensionsValue: £83,000 exc. VAT · £99,600 inc. VAT

Eligibility: SME eligible

Extensions: The contract start date will be around 01/11/2025 and complete by 31/10/2027 for a duration of 24 months including all possible extensions therefore the initial contract term will be 24 months, plus 12 months plus 12 months plus 12 months (extension dependent on contractual performance and mutual agreement).

24962000 Water-treatment chemicals 43324100 Equipment for swimming pools 45212212 Construction work for swimming pool 90900000 Cleaning and sanitation services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
As set out in the Tender Documents
Technical & professional ability
As set out in the Tender Documents

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published award criteria (2)

Quality
Price

Conditions of participation2

Economic & financial standing
As set out in the Tender Documents
Technical & professional ability
As set out in the Tender Documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Jul 2027
First published: 2 Jul 2025, 13:54 BST
Last source update: 31 Oct 2025, 15:33 GMT
Award evaluation window: Submission end – 31 Aug 2025
Authority reference: SP/25/1422
FTS notice number: 2025/S 000-036810
Latest notice: Contract details notice (UK7)
Classification (CPV): Cleaning and sanitation servicesConstruction work for swimming poolEquipment for swimming poolsWater-treatment chemicals
Delivery area: North West (UKD)
Official registry OCID: ocds-h6vhtk-055799 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 30 Jul 2025, 10:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal:

in-tendhost.co.uk/lancaster/aspx/Home ↗

Tenderers must submit their responses to the ITT through this same portal.

All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal.

Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up.

In-Tend Support:

Phone: 0845 557 8079

E-mail: [email protected]

Web : in-tendhost.co.uk/lancaster/aspx/Help ↗

The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.

Timeline

2 Jul 2025 → 1 Nov 2025 · 7 dates

Tender notice published
2 Jul 2025, 13:54 BST
Submission deadline
30 Jul 2025, 10:00 BST
Award decision expected by
31 Aug 2025, 23:59 BST
Assessment summaries sent371 days ago
17 Oct 2025, 00:00 BST
Standstill ends359 days ago
28 Oct 2025, 23:59 GMT
Latest notice published356 days ago
31 Oct 2025, 15:33 GMT
Contract starts356 days ago
1 Nov 2025

Notice history

5 events · 3 releases on Find a Tender · since 2 Jul 2025

Tender notice published
2 Jul 2025, 13:54 BST
UK4
Contract award notice published
17 Oct 2025, 15:32 BST
UK6
Status changed to complete
17 Oct 2025, 15:32 BST
Contract signature expected
29 Oct 2025, 23:59 GMT
scheduled
Contract details notice published
31 Oct 2025, 15:33 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £290,7651 award exc. VAT

Bids received 33 from SMEs

Contracts signed 1latest 29 Oct 2025

Awarded to	Value	Date	Status
Sterling Hydrotech ltdSME1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2030Extensions: Plus 12 months plus 12 months plus 12 months (Extension dependent on contractual performance and mutual agreement).	£290,765	17 Oct 2025	Awarded

Contracts

Contract 1 · Sterling Hydrotech ltdSME
Signed
29 Oct 2025
Value
£290,765
Period
1 Nov 2025 – 31 Oct 2027 · up to 31 Oct 2030 with extensions
Status
active
Extensions
Plus 12 months plus 12 months plus 12 months (Extension dependent on contractual performance and mutual agreement).
4 agreed KPIs: Financial procedures observed · Service and Quoted Work completed on First Visit · Breakdowns completed First Time …
- Financial procedures observed, Invoice received in good time quoting PO numbers and paid within 30 days
- Service and Quoted Work completed on First Visit
- Breakdowns completed First Time
- Service reports uploaded on time

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders · 4 at stage one	3	0	—

Contracting authority & participating public bodies

UNIVERSITY OF LANCASTER

Contracting authorityPublic authority - sub-central government GB-COH: RC000657 · GB-PPON: PHYT-3516-XDZY Bailrigg, Lancaster, North West, LA1 4YWContact email

Bidders & participating suppliers

1 commercial party on the notice

STERLING HYDROTECH LIMITEDAwarded supplierGB-COH: 02275897GB-PPON: PGXX-3145-VQJG 20 Grosvenor Place, London, London, SW1X 7HNContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsThis ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/…

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender31 Oct 2025, 15:33 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender17 Oct 2025, 15:32 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender2 Jul 2025, 13:54 BST