PME notice for a new Financial Management Software System.

{
  "id": "005949-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-22T16:46:53Z",
  "ocid": "ocds-h6vhtk-060cbb",
  "buyer": {
    "id": "GB-UKPRN-10004772",
    "name": "City College Norwich"
  },
  "tender": {
    "id": "PME notice 22/01/2026",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2031-09-30T23:59:59+01:00",
          "startDate": "2026-10-01T00:00:00+01:00",
          "maxExtentDate": "2034-09-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH15",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48440000",
            "scheme": "CPV",
            "description": "Financial analysis and accounting software package"
          }
        ]
      }
    ],
    "title": "PME notice for a new Financial Management Software System.",
    "value": {
      "amount": 0,
      "currency": "GBP",
      "amountGross": 0
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Scope\nCity College Norwich are seeking to engage the market in advance of a forthcoming tender opportunity for a financial management software system covering but not limited \nto:\n Support statutory and regulatory compliance (FE and HE requirements) \n Enable real-time financial visibility and reporting. \n Reduce manual processing and reliance on spreadsheets. \n Improve auditability and financial governance. \n Support multi funding streams and complex reporting requirements. \n General Ledger \n Accounts Payable \n Accounts Receivable \n Budgeting and Forecasting \n Fixed Assets \n Cash and Treasury Management \n Procurement and Expenses \n Reporting and Business Intelligence \nThe purpose of this early market engagement is to make relevant bidders aware of the upcoming opportunity, gather interest and invite bidders to demonstrate their systems to CCN via Teams or other remote methods between the dates of February 23rd 2026 \nand March 13th 2026.\nThe duration of the demonstrations will be one hour.\nThe number of demonstrations will be limited up to 6 suppliers selected on a first responder basis, this is purely for Pre Market Engagement (PME) and if you are not selected at this stage there may be other opportunities during the process.\nThe contract is likely to last a minimum 5 years, with the intention to have the implementation completed by June 1st 2027, we would like to understand the suppliers required timelines to ensure this is achievable.\nCCN's current intention is to procure this through the Crescent Purchasing Consortium (CPC) framework - CPC/JE/02/2025, a PME for this framework is now closed and the tender is due to be launched by the end of March 2026, see links below for more \ninformation. \nAs a result, the mini competition will be issued on or around 1 September 2025. \nLinks for the CPC framework are below:\nhttps://www.thecpc.ac.uk/services/contracting-pipeline\nLogin To MultiQuote (MultiQuote reference CA16588)\nPlease contact Jane Edwards at CPC for more information - j.edwards@thecpc.ac.uk\nPlease note the total value of the contract is not currently known and this will be updated at the mini competition launch.\nContract dates (estimated):\n 1 October 2026 to 30 September 2031\n Possible extension to 30 September 2034\n 8 years\nMain procurement category\nGoods\nCPV classifications\n 48440000-4 (Financial analysis and accounting software package). \nContract locations\n UKH15 - Norwich and East Norfolk (City College Norwich)\nEngagement\nEngagement deadline:\n13 February 2026\nEngagement process description\nThis is not a call for competition.\nThis notice is intended to alert potential suppliers of the upcoming opportunity and provide some basic information in advance if required about the college.\nContracting authority:\nCity College Norwich\n Public Procurement Organisation Number: 10047734\nCity College Norwich,\nIpswich Road,\nNorwich,\nNR2 2LJ,\nUnited Kingdom\nFor more information about this opportunity, please express your interest by emailing:\nMr Shane Smith\nTelephone: +44 1603 773171\nEmail: shane.smith@ccn.ac.uk\nWebsite: www.ccn,ac,uk\nRegion: UKH15 - Norwich and East Norfolk (City College Norwich)\nOrganisation type: Further education",
    "aboveThreshold": false,
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-UKPRN-10004772",
      "name": "City College Norwich",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH15",
        "country": "GB",
        "locality": "Norwich",
        "postalCode": "NR2 2LJ",
        "countryName": "United Kingdom",
        "streetAddress": "Ipswich Road"
      },
      "details": {
        "url": "https://www.ccn.ac.uk/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "10004772",
        "scheme": "GB-UKPRN"
      },
      "contactPoint": {
        "name": "Shane  Smith",
        "email": "shane.smith@ccn.ac.uk",
        "telephone": "01603 773171"
      },
      "additionalIdentifiers": [
        {
          "id": "PDXW-8962-LXMJ",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "005949-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/005949-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-22T16:46:53Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-02-13T23:59:59Z",
        "description": "Software demonstrations will follow between  the dates of February 23rd 2026 and March 13th 2026."
      }
    ]
  },
  "initiationType": "tender"
}