Find a TenderAwarded
Published 21 Aug 2024, 19:05 BST

Official UK procurement notice

Plashet School - Cleaning Tender

Official notice

Authority: Plashet School (Education)

ServicesRestricted procedureSME suitable
Published estimate£1,817,067≈ £363k / year15% below published estimate
Submissions closed 27 Sept 2024awarded 17 Feb 2025
Awarded to Birkin Cleaning Services Ltd
Contract term 5 yrsends 31 Mar 2030 · starts 5 Apr 2025

What is being bought

Published requirement description

The successful supplier is required to provide excellent cleaning services to Plashet School - a popular girls’ secondary school, which draws students from across the London Borough of Newham and from neighbouring boroughs.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1The successful tenderer will be required to provide cleaning services to Plashet SchoolAwarded 5 yrsPublished value£1,817,067

The successful tenderer will be required to provide cleaning services to Plashet School.

The contract term being tendered is for three years, 5th April 2025 – 31st March 2028. There is an option for a further extension period for up to two additional years to 31st March 2030.

The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning over the 190 days of the academic year, plus periodic deep cleaning throughout the year.

The school is keen to secure a high-quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities.

The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of its ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.

The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure ‘best value’ from this contract and to deliver a great learning environment to its students.

Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/ZQ2Y287Q77 ↗

Contract period: 5 Apr 2025 – 31 Mar 2030 (5 yrs)
Delivery: London · Hackney and Newham
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (2)
  • Criterion 1: 65%
  • Criterion 1: 35%
Published award criteria (2)
  • Criterion 1: 65
  • Criterion 1: 35
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Aug 2024, 19:05 BST
Last source update
15 Aug 2025, 16:05 BST
FTS notice number
2025/S 000-049252
Classification (CPV)
School cleaning services
Delivery area
London (UKI41)
Official registry OCID
ocds-h6vhtk-0492cf Find a Tender

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=972767677 GO Reference: GO-2025815-PRO-31872758

How it was run

Official notice
Submission deadline
27 Sept 2024, 12:00 BST
Submission channel
{"written"}
Accepted languages
en

Timeline

27 Sept 2024 → 15 Aug 2025 · 4 dates
  1. Submission deadline
    27 Sept 2024, 12:00 BST
  2. Invitations to tender expected
    18 Oct 2024, 00:00 BST
  3. Contract starts
    5 Apr 2025, 00:00 BST
  4. Notice published
    15 Aug 2025, 16:05 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Aug 2025, 16:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,544,3461 contract exc. VAT
Bids received 63 from SMEs
Contracts signed 1latest 17 Feb 2025
Awarded toValueDateStatus
Birkin Cleaning Services LtdSME£1,544,346 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic3——

Contracting authority & participating public bodies

Plashet School

Contracting authorityEducationBody governed by public lawEducation Plashet Grove, East Ham, London, London, E6 1DGContact name, email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice
  • Birkin Cleaning Services LtdAwarded supplier1057375 11 Magnet Point Estate,, West Thurrock,, Grays, East of England, RM20 4DRContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria