Official UK procurement notice
Plant Equipment Maintenance & Service
Authority: Royal Armouries Museum (Central government)
What is being bought
Published requirement descriptionProcurement Description
To maintain and service the plant equipment at the Royal Armouries Museum, Leeds (including the nearby satellite site known as the NFC), through a comprehensive planned preventative maintenance schedule in compliance with Health and Safety Regulations and industry standards. Provide an annual preventative maintenance schedule by the start of each 12-month contract period for the duration of the agreement, in line with all mandatory regulations.
Current Service Scope
The service covers the following:
- Planned preventative maintenance (PPM) of all relevant plant and equipment, particular experience of aged plant.
- Reactive maintenance and breakdown response, for aged plant and equipment
- Statutory inspections, testing and certification where applicable
- Servicing of mechanical plant, heating plant, pumps, valves, including Chillers, A/C units and other associated equipment
- Fault finding, diagnostics and repair
- Replacement of worn or failed components and consumables
- Provision of labour, tools, access equipment and specialist subcontractors where required
- Compliance with health and safety legislation, site rules and industry standards
- Maintenance record keeping, service reports and asset history updates
- Annual maintenance programme and scheduling
- Emergency call-out support where required
- Recommendations for lifecycle replacement, energy efficiency and asset condition improvements
Estimated Contract Value (incl. VAT): £340,000
- Initial term: £189,000
- Optional extensions: £126,000
- Other options (variations, e.g. provision of spare parts): £25,000
CPV: Heating-plant repair and maintenance work · Mechanical spare parts except engines and engine parts · Miscellaneous spare parts · Preventive maintenance services · Repair and maintenance of plant
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Royal Armouries Museum buys Construction works for plants, mining and manufacturing and for buildings relating to the oil and gas industry (CPV 4525), and who usually turns up
Royal Armouries Museum’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Construction works for plants, mining and manufacturing and for buildings relating to the oil and gas industry (CPV 4525) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 33 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid17%
2–333%
4–617%
7+33%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate55%
Within ±2%27%
Above estimate18%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4525Published estimate£340k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 254 past lots.
A forecast, not a list of bidders.
1 bid16%
2–321%
4–626%
7+37%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Fes FM LimitedLive contract | Plant Equipment, Leedsruns to Dec 2026 | — | £32k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jul 2026, 12:33 BST
- Last source update
- 30 Jul 2026, 12:33 BST
- Authority reference
RA-0214- FTS notice number
2026/S 000-072146- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06d784Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
30 Jul 2026 → 1 Feb 2027 · 3 dates- Planning notice published89 days ago30 Jul 2026, 12:33 BST
- Market engagement71 days ago17 Aug 2026, 23:59 BST
The key purpose of this notice is to alert the market to the Tender and to flag the new social value criteria and outcomes that are being proposed for it, and thus to obtain feedback from suppliers.
The social value outcomes that will form 10% of the quality evaluation criteria will consist of the following:
1.Fair work – Create and retain high quality jobs
Suppliers will need to demonstrate that they are providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
2.Fair work - Fair pay practices
Suppliers will need to demonstrate that they provide payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce.
Suppliers wishing to participate must email the Estates Team at [email protected] to request the supplier questionnaire by 07 August 2026 at 12:00 and return it completed no later than 17 August 2026 at 17:00.
- Today28 Oct 2026
- Contract startsin 95 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published30 Jul 2026, 12:33 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender