Official UK procurement notice
Planning, Building Control and Licensing Back Office Applications
Authority: Westminster City Council (Local council)
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: London (UKI32)
Published estimate£1,400,000≈ £367k / year · £1,400,000 inc. VAT · 1 value update
Submissions closed 27 Feb 2026awarded 22 Jun 2026
Awarded to Arcus Global Limited
Contract term 3 yrsends 3 May 2029 · up to 3 May 2030 with extensions · starts 4 May 2026
What is being bought
Published requirement descriptionWestminster City Council are procuring a back-office line of business system solution, to support key service areas in their day-to-day operations to cover Planning, Bulding Control and Licensing. The contract will be for an initial period of 3 years, with the option to extend for 1 additional year (at the Council's discretion).
CPV: Communication and multimedia software package · Enterprise resource planning software package · Sales, marketing and business intelligence software development services · Software package and information systems · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,400,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Technical Envelope: 65%
- Commercial Envelope: 35%
Published award criteria (2)
- Technical Envelope
- Commercial Envelope
What this means for your bid
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Aug 2025, 10:26 BST
- Last source update
- 1 Jul 2026, 14:49 BST
- Award evaluation window
- Submission end – 13 Apr 2026
- Authority reference
P280 / PRJ_30038- FTS notice number
2025/S 000-086007- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058e41Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 27 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
27 Aug 2025 → 1 Jul 2026 · 9 dates- Planning notice published27 Aug 2025, 10:26 BST
- Market engagement12 Sept 2025, 23:59 BST
The Council is issuing a questionnaire open to anyone that is interested. Reference SQ_30143 on the Jaggaer portal.
- Next notice expected336 days ago24 Nov 2025, 23:59 GMT
- Tender notice published307 days ago23 Dec 2025, 17:17 GMT
- Submission deadline241 days ago27 Feb 2026, 12:00 GMT
- Award decision expected by196 days ago13 Apr 2026, 23:59 BST
- Contract starts176 days ago4 May 2026, 00:00 BST
- Assessment summaries sent127 days ago22 Jun 2026, 00:00 BST
- Latest notice published117 days ago1 Jul 2026, 14:49 BST
Notice history
10 events · 5 releases on Find a Tender · since 27 Aug 2025- Preliminary market engagement notice published27 Aug 2025, 10:26 BSTUK2
- Preliminary market engagement notice published2 Sept 2025, 15:46 BSTUK2
- Tender notice published23 Dec 2025, 17:17 GMTUK4
- Status changed to active23 Dec 2025, 17:17 GMT
- Procurement method changed23 Dec 2025, 17:17 GMT
- Deadline published: 27 Feb 2026, 12:00 GMT23 Dec 2025, 17:17 GMT
- Contract award notice published22 Jun 2026, 14:36 BSTUK6
- Status changed to complete22 Jun 2026, 14:36 BST
- Contract award notice published1 Jul 2026, 14:49 BSTUK6
- Contract signature expected13 Jul 2026, 23:59 BSTscheduled
Routine re-releases (5)
- 2025-09: 1 release · 2 Sept 2025
- 2025-08: 1 release · 27 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £479,6421 award exc. VAT
Bids received 33 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Arcus Global LimitedGazetteer, Planning/Building Control and Licensing Back Office Applications1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2030Extensions: 1 x optional 12 month extension at the Council's discretion. · Amended: Please note that the standstill period due to end at 11.59pm on Wednesday 1st July 2026 has been extended. The standstill period will now end at 11.59pm on Friday 10th July 2026. | £479,642 | 22 Jun 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 5 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Arcus Global LimitedAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender