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Published 25 Jan 2023, 10:07 GMT

Official UK procurement notice

Planned & Responsive Work Framework - Scotland

Official notice

Authority: Places for People on behalf of PfP & Anchor Hanover Group (Public body)

Framework agreement2 lotsWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: Scotland (UKM)
Framework ceiling (notional)£3,750,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 24 Feb 2023awarded 12 Apr 2023
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Contractors are invited to apply for up to two regional lots across Scotland for construction works and services as defined by the NUTS and CPV. Projects for other regional frameworks in England will be advertised separately.

The Planned & Responsive Works framework is intended to provide planned and responsive services across Places for People’s affordable housing stock, and to any third party organisations to whom PFP has an agreement (or may enter into such an agreement during the term) to provide such services.

CPV: Building completion work · Building installation work · Construction work · Electrical installation work · Fencing, railing and safety equipment installation work · Floor and wall covering work · Insulation work · Joinery and carpentry installation work · Mechanical installations · Other building completion work · Painting and glazing work · Plastering work · +1 more

How this framework works

From the published notice
Places
up to 6 suppliers · 4 bids received (0.7 per place) · 3 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Sub region 1AwardedRenewal

Places for People (Places Management) are seeking three contractors to deliver planned and responsive works to 3,571 properties in the EH postcode regions, primarily in Edinburgh and East Lothian.

The Planned & Responsive Works framework is intended to provide planned and responsive services across Places for People’s affordable housing stock, and to any third party organisations to whom PFP has an agreement (or may enter into such an agreement during the term) to provide such services.

PFP has its own in-house Repairs and Landscaping team, Places Management. Places Management are resourced to provide the required services in most, but not all, locations where PFP has affordable housing stock.

There are currently 3 different categories for the stock included within the framework:

a)“Core” stock

PFP’s “Core” stock is that which can be serviced by the Places Management team within a 30 minute travel time of the base location. This forms the majority of PFP’s affordable housing stock.

Core stock may change over time as Places Management’s team changes.

For PFP’s Core stock, the framework is intended to provide support where Places Management does not have the required resource to undertake the works. This includes standard trades – i.e. those under the NHF Schedule of Rates for Responsive and Void Works. Ad-hoc planned works (i.e. works which falls outside our major works planned investment programme) may be included within this framework.

b)“Non-Core” stock

PFP’s “Non-Core” stock is that which falls outside the 30 minute travel time for the Places Management team. This forms a small proportion of PFP’s overall affordable housing stock.

Non-Core stock may change over time as Places Management’s team changes.

For PFP’s Non-Core stock, the framework is intended to provide all resource required to operate the responsive repairs and voids service for the standard trades. Ad-hoc planned works (i.e. works which falls outside our major works planned investment programme) may be included within this framework.

In time, costs for Non-Core stock are likely to be on a cost per property basis. However, for the purposes of this tender, costs are to be on the basis of the pricing instructions.

c)Third Party owned stock

PFP’s Third Party owned stock is any housing stock forming part of the framework which is not affordable housing owned by PFP. At the current time, that includes housing stock owned by just one third party organisation, but this may change over time as PFP’s contractual commitments change.

Delivery: Scotland
Extensions: The Contracting Authority has an option to extend the duration of the framework agreement by a further period of up to 24 months in accordance with the terms set out in the framework agreement · The Contracting Authority has an option to extend the duration of the framework agreement by a further period of up to 24 months in accordance with the terms set out in the framework agreementVariant bids: not allowed
45300000 Building installation work45310000 Electrical installation work45320000 Insulation work45330000 Plumbing and sanitary works45340000 Fencing, railing and safety equipment installation work45350000 Mechanical installations
Lot #2Sub region 2Renewal

Places for People (Places Management) are seeking three contractors to deliver planned and responsive works to 4959 properties in the AB, EH, FK and G postcode regions.

The Planned & Responsive Works framework is intended to provide planned and responsive services across Places for People’s affordable housing stock, and to any third party organisations to whom PFP has an agreement (or may enter into such an agreement during the term) to provide such services.

PFP has its own in-house Repairs and Landscaping team, Places Management. Places Management are resourced to provide the required services in most, but not all, locations where PFP has affordable housing stock.

There are currently 3 different categories for the stock included within the framework:

a)“Core” stock

PFP’s “Core” stock is that which can be serviced by the Places Management team within a 30 minute travel time of the base location. This forms the majority of PFP’s affordable housing stock.

Core stock may change over time as Places Management’s team changes.

For PFP’s Core stock, the framework is intended to provide support where Places Management does not have the required resource to undertake the works. This includes standard trades – i.e. those under the NHF Schedule of Rates for Responsive and Void Works. Ad-hoc planned works (i.e. works which falls outside our major works planned investment programme) may be included within this framework.

b)“Non-Core” stock

PFP’s “Non-Core” stock is that which falls outside the 30 minute travel time for the Places Management team. This forms a small proportion of PFP’s overall affordable housing stock.

Non-Core stock may change over time as Places Management’s team changes.

For PFP’s Non-Core stock, the framework is intended to provide all resource required to operate the responsive repairs and voids service for the standard trades. Ad-hoc planned works (i.e. works which falls outside our major works planned investment programme) may be included within this framework.

In time, costs for Non-Core stock are likely to be on a cost per property basis. However, for the purposes of this tender, costs are to be on the basis of the pricing instructions.

c)Third Party owned stock

PFP’s Third Party owned stock is any housing stock forming part of the framework which is not affordable housing owned by PFP. At the current time, that includes housing stock owned by just one third party organisation, but this may change over time as PFP’s contractual commitments change.

Delivery: Scotland
Extensions: The Contracting Authority has an option to extend the duration of the framework agreement by a further period of up to 24 months in accordance with the terms set out in the framework · The Contracting Authority has an option to extend the duration of the framework agreement by a further period of up to 24 months in accordance with the terms set out in the frameworkVariant bids: not allowed
45300000 Building installation work45310000 Electrical installation work45320000 Insulation work45330000 Plumbing and sanitary works45340000 Fencing, railing and safety equipment installation work45350000 Mechanical installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published award criteria (2)
  • Quality: 65
  • Price: 35
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
  • “Planned & Responsive Work Framework - Scotland” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
25 Jan 2023, 10:07 GMT
Last source update
16 May 2023, 10:52 BST
Award evaluation window
27 Feb 2023 – …
FTS notice number
2023/S 000-013876
Classification (CPV)
Building completion workBuilding installation workConstruction workElectrical installation workFencing, railing and safety equipment installation workFloor and wall covering workInsulation workJoinery and carpentry installation workMechanical installationsOther building completion work
+3 morePainting and glazing workPlastering work
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-039a6a Find a Tender

Publisher note: Under the Public Services (Social Value) Act 2012 the contracting authority must consider: (a)How what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions; and (b)How, in conducting the process of procurement, it might act with a view to securing that improvement. Accordingly, the subject matter of the framework agreement has been scoped to take into account the priorities of the contracting authority relating to economic, social and environmental well-being. These priorities are described in the procurement documents. (SC Ref:732213)

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Appointment period ends
24 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
27 Feb 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

placesforpeople.delta-esourcing.com/respond/QZN4TDY8TY ↗

Timeline

24 Feb 2023 → 16 May 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    24 Feb 2023, 12:00 GMT
  2. Bids opened
    27 Feb 2023, 12:00 GMT
  3. Notice published
    16 May 2023, 10:52 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 May 2023, 10:52 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 43 from SMEs
Contracts signed 1latest 12 Apr 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Sub region 1

    Signed
    12 Apr 2023
    Value
    £3,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Sub region 14bids · 4 electronic3——

Contracting authority & participating public bodies

Places for People Group Limited

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities 4 The Pavilions, Preston, Scotland, PR2 2YBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Framework contractors & participating bidders

3 commercial parties on the notice
  • Bell Decorating Group LtdFramework contractor Unit 3 Braehead Centre, Blackness Avenue, Altens Industrial Estate, Aberdeen, UK, AB12 3PGContact phone
  • Firstcall Trade Services LtdFramework contractor 158 Lanark Road West, Currie, Edinburgh, Scotland, EH14 5NYContact phone
  • Harbour Multi-TradesFramework contractor 219 Granton Road, Edinburgh, Scotland, EH5 1ABContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria