Official UK procurement notice
Planned Preventative Maintenance · UK public procurement notice
Authority: Northern Trains Ltd (Public body)
What is being bought
Published requirement descriptionNorthern Trains Limited (NTL) has concluded its procurement process for the provision of Planned Preventative Maintenance (PPM) services for tanks, bunds, oil-water separators, pipework, and associated containment systems across its Train Care Centre network for a period of five years.
The scope includes:
Six-monthly servicing of oil-water separators in accordance with BS EN 858.
Annual inspections of tanks in line with OFTEC guidance and SFG20 standards.
Annual inspections of bunds in accordance with CIRIA C736 guidance.
Pipework thickness testing and integrity assessments in accordance with API 570.
The Supplier will be responsible for delivering compliant inspections, testing, reporting, and recommendations to support NTL's statutory, leasehold, and environmental obligations.
Suppliers will be expected to apply Best Industry Practice, alongside their expertise and experience, to meet the following key objectives:
- Deliver high-quality, effective services that demonstrate value for money.
- Maintain assets in compliance with statutory and regulatory requirements, manufacturer guidance, and industry standards to ensure maximum longevity.
- Support NTL's commitment to environmental sustainability and innovation, including digital monitoring or predictive maintenance solutions where possible.
We look forward to building a productive and successful relationship with our selected Supplier following the conclusion of this process.
- The authority expects to re-tender this requirement around 20 Jan 2031, 23:59 GMT.
CPV: Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment · Tanks
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£1,100,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical: 40%
- Cost: 50%
- Social Value: 10%
Published award criteria (3)
- Cost
- Technical
- Social Value
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 20 Jan 2031
- First published
- 10 Dec 2025, 15:15 GMT
- Last source update
- 11 Aug 2026, 14:31 BST
- Award evaluation window
- Submission end – 29 Jun 2026
- FTS notice number
2026/S 000-034248- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f2f5Find a Tender
How it was run
Official notice- Submission deadline
- 13 May 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenderbox Reference: ACWT36644Y
Timeline
10 Dec 2025 → 20 Aug 2026 · 9 dates- Planning notice published315 days ago10 Dec 2025, 15:15 GMT
- Market engagement289 days ago5 Jan 2026, 23:59 GMT
Northern Trains Limited (NTL) is preparing to procure a Planned Preventative Maintenance (PPM) contract and is seeking early market engagement with interested suppliers.
NTL is inviting market feedback to help shape the upcoming tender process. We welcome input on key considerations and any expectations or suggestions suppliers would like us to take into account. As a suggestion, this might cover the following:
- Specification
- Key Performance Indicators / Service Level Agreements
- Pricing Structure
- Contract Term
- Commercial Terms
Your insights will help us ensure the final tender reflects best practice and delivers value for money.
It is anticipated that the formal tender process will commence in January 2026. We welcome input from suppliers during this engagement phase.
Market engagement will be conducted via email only, there will be no virtual or in-person sessions. To express your interest in this opportunity and provide any feedback, please email:
Sarah Nixon, Procurement Manager ([email protected])
Participation in this preliminary market engagement exercise is entirely voluntary. Suppliers who do not take part will not be excluded from the subsequent procurement process.
Please note:
- Engagement will not confer any advantage or preferential treatment in any future tender.
- This exercise is not an indication of supplier selection and does not guarantee future work or contract award.
The purpose of this exercise is solely to gather market insight and feedback to inform NTL's procurement strategy.
- Tender notice published189 days ago15 Apr 2026, 14:06 BST
- Submission deadline161 days ago13 May 2026, 17:00 BST
- Award decision expected by114 days ago29 Jun 2026, 23:59 BST
- Contract starts94 days ago20 Jul 2026, 00:00 BST
- Assessment summaries sent72 days ago11 Aug 2026, 00:00 BST
- Latest notice published71 days ago11 Aug 2026, 14:31 BST
- Standstill ends62 days ago20 Aug 2026, 23:59 BST
Notice history
9 events · 3 releases on Find a Tender · since 10 Dec 2025- Preliminary market engagement notice published10 Dec 2025, 15:15 GMTUK2
- Tender notice published15 Apr 2026, 14:06 BSTUK4
- Published value published: £1,100,00015 Apr 2026, 14:06 BST
- Status changed to active15 Apr 2026, 14:06 BST
- Procurement method changed15 Apr 2026, 14:06 BST
- Deadline published: 13 May 2026, 17:00 BST15 Apr 2026, 14:06 BST
- Contract award notice published11 Aug 2026, 14:31 BSTUK6
- Status changed to complete11 Aug 2026, 14:31 BST
- Contract signature expected27 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Adler and Allan Ltd31 Aug 2026 – 30 Aug 2031 | £1,176,686 | 11 Aug 2026standstill to 20 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- ADLER & ALLAN LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender