Find a TenderAwarded
Published 24 Mar 2021, 19:49 GMT

Official UK procurement notice

Planned and Responsive Repairs and Maintenance Contractor Framework

Official notice

Authority: PROSPER (Public body)

Framework agreement9 lotsServicesOpen procedure
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 8 Mar 2021
Lots 9see the lot list below

What is being bought9 lots · detail below

Published requirement description

The authority seeks to establish a multi-supplier, multi-lot framework for the acquisition of planned and responsive repairs and maintenance contractors by its Members and other Public Sector Contracting Bodies within the North East, Cumbria and North Yorkshire.

The framework is split into nine lots:

Lot 1: plumbing and heating,

Lot 2: kitchens,

Lot 3: electrical,

Lot 4: roofing,

Lot 5: painting and decorating,

Lot 6: windows and doors,

Lot 7: flooring,

Lot 8: general building,

Lot 9: complete service provision.

CPV: Articles for the bathroom and kitchen · Bathrooms construction work · Building completion work · Building construction work · Building installation work · Building materials · Canopies · Electrical installation work · Energy and related services · Fencing, railing and safety equipment installation work · Floor and wall covering work · Heating works · +17 more

How this framework works

From the published notice
Bids received
14 bids on the busiest of 9 lots · 31 suppliers appointed

Lots and requirements (9)Procurement structure

9 lots · no lot values published · same evaluation weights on every lot
Lot #1Plumbing and HeatingAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— installation of bathroom suites;

— installation of individual sanitary ware products;

— installation of shower cubicles;

— installation of water service from mains;

— installation of rainwater system;

— installation of waste systems;

— full heating installation including boiler, radiators, pipework, etc.;

— design of heating installations;

— installation of gas fire and surrounds;

— power flush existing heating systems;

— renew gas carcassing to property;

— commercial heating installations..

Lot #2KitchensAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to:

— full kitchen replacements and associated activities;

— repair and install kitchen units

— installation of kitchen sinktops.

Lot #3ElectricalAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— electrical design;

— upgrade consumer unit;

— install fire and heat detection;

— carry out a full electrical rewire;

— upgrade kitchen and bathroom electrics;

— install external lighting;

— work with other trades as a support service;

— electrical testing;

— renewing door entry systems;

— renewing and connecting cookers control units;

— servicing lighting circuits and repairing as required;

— electrical testing;

— servicing water heaters, immersion heaters and mixing valves;

— repairing electrical trunking, cables, distribution boards and general lighting.

Lot #4RoofingAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models:

— installation of a new pitched roof;

— installation of new flat roof;

— installation of porches and canopies;

— associated works Chimney repairs: take down and cap off chimney;

— installation of rainwater systems;

— renewal of roofing timbers;

— renewal of flashings;

— renewal of roofline (Fascia/Bargeboards, etc.);

— replacing broken or damaged tiles or slates to main roofs and extension;

— replace and/or point ridge tiles;

— repair flat roofs;

— repair or renew corrugated sheeting;

— repair boarding to roofs

Lot #5Painting and DecoratingAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models.The lot will include but is not limited to the following work streams:

— exterior works;

— paint exterior timber including preparation;

— paint exterior metal work including preparation;

— paint exterior concrete including preparation;

— paint exterior fencing and timber cladding including preparation;

— apply cleaner to exterior PVC products including minor repairs;

— paint exterior render including preparation interior works;

— paint new and existing plastered ceilings and walls including all preparation;

— paint newly installed and existing painted timber products (Skirtings, architraves, staircases, doors, windows etc.) including preparation;

— hang wall paper including preparation;

— painting on all surfaces with anti vandal paint; gloss; emulsion;

— varnish;

— hanging wallpaper;

— prepare and paint previously painted surfaces;

— remove graffiti;

— painting complete rooms after repair;

— prepare and treat fencing and posts following repairs.

Lot #6Windows and DoorsAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— installation of windows including removal and making good all work disturbed;

— installation of external doors including removal and making good all work disturbed;

— installation of wing lights including removal and making good all work disturbed;

— disconnection and reconnection of: bells, satellite dishes and cables, door entry systems, fans;

— the organisation of scaffolding as appropriate to work being undertaken.

Lot #7FlooringAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— preparing existing floor to receive new floor covering;

— lay leveling compound;

— take up and relay new carpet, laminate, vinyl;

— lay real wood flooring;

— lay quarry tiles to floor.

Lot #8General BuildingAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— laying concrete foundations;

— building brick and block walls;

— repair and repointing brickwork;

— installation of concrete and steel lintels including making good;

— laying new and replacing old drainage systems;

— laying paths (gravel/tarmac/flagged/block paving);

— remedial works following installation of DPC;

— building steps;

— cavity wall tie installation;

— renew and install canopies;

— general brickwork repairs;

— tarmac and block paved driveways;

— plastering and plasterboard re-bedding existing concrete channels;

— renewing gullies;

— installing land drainage;

— re-bedding and renewing manholes;

— renewing pipework;

— renewing and resecuring existing ballustrades, handrails, bollards;

— renew mains services;

— renew/repair pavings;

— installation of DPC by Injection;

— erection of timber fencing;

— erection of metal fencing and gates;

— replacement of timber posts with concrete posts;

— temporary fencing;

— minor repairs to existing fencing

Lot #9Complete Service ProvisionAwarded

To cover responsive and planned repair and maintenance work to properties. Includes the provision for ‘Install (Labour only)’ and ‘Supply and Install’ operational models. The lot will include but is not limited to the following work streams:

— a minimum of two of the above lots combined (Lots 1 to 8). The lot is to cover areas of work that contain a number of skill sets which requires individual site management and allows for a main contractor provision. This lot will allow the use of subcontracting, where specialist work is required in addition to the existing directly employed staff.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 9 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Planned and Responsive Repairs and Maintenance Contractor Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
24 Mar 2021, 19:49 GMT
Last source update
24 Mar 2021, 19:49 GMT
Authority reference
DN508929
FTS notice number
2021/S 000-006019
Classification (CPV)
Articles for the bathroom and kitchenBathrooms construction workBuilding completion workBuilding construction workBuilding installation workBuilding materialsCanopiesElectrical installation workEnergy and related servicesFencing, railing and safety equipment installation work
+19 moreFloor and wall covering workHeating works
Delivery area
North East (UKC)North West (UKD1)Yorkshire & Humber (UKE2)
Official registry OCID
ocds-h6vhtk-029ef5 Find a Tender

Publisher note: Prosper is acting as a central purchasing body in relation to this procurement. The framework will be available for use by the authority, its members and other contracting bodies within North East, Cumbria and North Yorkshire, including but not limited to: Registered Social Landlords https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Local Authorities https://www.gov.uk/find-local-council Educational establishments https://get-information-schools.service.gov.uk/ https://www.gov.uk/check-a-university-is-officially-recognised NHS bodies https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Police, fire and rescue https://www.police.uk/forces/ http://www.cfoa.org.uk/12072 Registered charities http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx Access to the framework will be subject to the approval of the authority. Any organisation able to access this framework will be referred to in the documentation as a contracting body.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31admitted to the panel · see the list ↓
Bids received 14busiest of 9 lots
Contracts signed 9latest 8 Mar 2021

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £500,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1: Plumbing and Heating

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 2: Kitchens

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 3: Electrical

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 4: Roofing

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 5: Painting and Decorating

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 6: Windows and Doors

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 7: Flooring

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 8: General Building

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active
  • Lot 9: Complete Service Provision

    Signed
    8 Mar 2021
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Plumbing and Heating14bids · 14 electronic———
2 · Kitchens12bids · 12 electronic———
3 · Electrical12bids · 12 electronic———
4 · Roofing12bids · 12 electronic———
5 · Painting and Decorating12bids · 12 electronic———
6 · Windows and Doors7bids · 7 electronic———
7 · Flooring6bids · 6 electronic———
8 · General Building12bids · 12 electronic———
9 · Complete Service Provision11bids · 11 electronic———

Contracting authority & participating public bodies

PROSPER

Contracting authorityPublic bodyBody governed by public lawGeneral public services Cobalt Business Exchange, Cobalt Park Way, Newcastle upon Tyne, North East, NE28 9NZContact name, email, phone

Dispute resolution & review bodies

  • Prosper Procurement LtdReview body Newcastle upon TyneContact email

Framework contractors & participating bidders

34 commercial parties on the notice
Show 24 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.