Official UK procurement notice
PHW-FTS-62385 LUNG CANCER SCREENING WALES: PARTICIPANT ADMINISTRATION SYSTEM
Procurement agent: Public Health Wales NHS Trust·On behalf of: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
What is being bought
Published requirement descriptionFollowing a positive recommendation from the UK National Screening Committee and a successful pilot scheme, the Welsh Government has committed to and funded a national lung cancer screening programme scheduled for rollout in April 2028. To deliver this initiative, Public Health Wales wish to appoint a Supplier to provide a managed Participant Administration System (PAS) that will coordinate the end-to-end patient journey. The system will efficiently operate a screening pathway that uses risk prediction models (LLPv2 and PLCOm2012) via telephone appointments and mobile CT units, safely manage patient handovers to treatment and smoking cessation services, and maintain accurate records for audits. The PAS will offer robust interoperability to seamlessly integrate with existing NHS Wales tools, databases, and data-sharing networks.
- How the procedure runs: Phase 1 – Compliant Bid - Tender responses will be checked to ensure that they are a compliant tender and have completed correctly and all necessary information has been provided. Only compliant tender responses, correctly completed with all relevant information being provided, will proceed to stage 2. Any Tender responses not correctly completed in accordance with the requirements of this ITT and/ or containing omissions and which are deemed to be a non-compliant Tender may be rejected at this point. Where a tender response is rejected at this point, it will automatically be disqualified and will not be further evaluated. Where a Tender is found to be a non-compliant Tender and the commissioner doe does not exercise its sole discretion to reject the Tender, the Tender will be evaluated in accordance with the evaluation methodology described in this ITT. Phase 2 – Conditions of Participation – Qualification – If a bidder succeeds in passing stage 1 of the evaluation, then it will be assessed on the basis of the information provided in response to each of the questions set out in the conditions for participation (Qualification). The Qualification Envelope will be evaluated to determine the bidder’s capacity and capability to provide the requirement. Responses to questions will be evaluated on the basis of the scoring methodology set out in the qualification envelope. Bidders are to note that any Tenders which do not meet the conditions for participation minimum threshold and do not pass all questions within the qualification envelope, will not proceed to the technical evaluation stage of the evaluation process. If a bidder’s responses to the qualification meet the commissioner’s minimum threshold and pass all questions within the qualification envelope, it will proceed to Stage 3. Review of the technical evaluation. Stage 3 – Technical (Scored Requirements) – Bidders who have passed all proceedings stages will have the technical (scored) response evaluated in accordance with the evaluation methodology set out in the ITT document. Bidders that pass the written technical evaluation will be invited to present their bids to the panel. The presentation will be unscored but clarifying questions may be asked. Original scored may be adjusted in light of clarification responses. Stage 4 – Commercial – Bidders who have passed all proceedings stages will have the commercial response evaluated as set out in the ITT document.
CPV: IT services: consulting, software development, Internet and support · Medical information systems · Medical software package · Patient-administration system
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,772,259
- Economic & financial standing
Please refer to eTenderWales
- Technical & professional ability
Please refer to eTenderWales
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 65%
- Commercial: 35%
Published award criteria (2)
- Technical
- Commercial
- Economic & financial standing
Please refer to eTenderWales
- Technical & professional ability
Please refer to eTenderWales
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Sept 2025, 16:06 BST
- Last source update
- 12 Oct 2026, 15:08 BST
- Award evaluation window
- Submission end – 21 Sept 2026
- Authority reference
PHW-FTS-62385- FTS notice number
2026/S 000-051055- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05953aFind a Tender- Contract terms summary
Please see tender pack for full details
- How it runs
Phase 1 – Compliant Bid - Tender responses will be checked to ensure that they are a compliant tender and have completed correctly and all necessary information has been provided. Only compliant tender responses, correctly completed with all relevant information being provided, will proceed to stage 2. Any Tender responses not correctly completed in accordance with the requirements of this ITT and/ or containing omissions and which are deemed to be a non-compliant Tender may be rejected at this point. Where a tender response is rejected at this point, it will automatically be disqualified and will not be further evaluated. Where a Tender is found to be a non-compliant Tender and the commissioner doe does not exercise its sole discretion to reject the Tender, the Tender will be evaluated in accordance with the evaluation methodology described in this ITT.
Phase 2 – Conditions of Participation – Qualification – If a bidder succeeds in passing stage 1 of the evaluation, then it will be assessed on the basis of the information provided in response to each of the questions set out in the conditions for participation (Qualification). The Qualification Envelope will be evaluated to determine the bidder’s capacity and capability to provide the requirement. Responses to questions will be evaluated on the basis of the scoring methodology set out in the qualification envelope. Bidders are to note that any Tenders which do not meet the conditions for participation minimum threshold and do not pass all questions within the qualification envelope, will not proceed to the technical evaluation stage of the evaluation process. If a bidder’s responses to the qualification meet the commissioner’s minimum threshold and pass all questions within the qualification envelope, it will proceed to Stage 3. Review of the technical evaluation.
Stage 3 – Technical (Scored Requirements) – Bidders who have passed all proceedings stages will have the technical (scored) response evaluated in accordance with the evaluation methodology set out in the ITT document. Bidders that pass the written technical evaluation will be invited to present their bids to the panel. The presentation will be unscored but clarifying questions may be asked. Original scored may be adjusted in light of clarification responses.
Stage 4 – Commercial – Bidders who have passed all proceedings stages will have the commercial response evaluated as set out in the ITT document.
- Risks
Please see tender pack for full details
How it was run
Official notice- Submission deadline
- 24 Jun 2026, 12:00 BST
- Clarification deadline
- 16 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
The full tender pack with bidding instructions is available on eTenderWales. Project reference PHW-FTS-62385. ITT reference itt_124931.
Timeline
5 Sept 2025 → 21 Oct 2026 · 11 dates- Planning notice published5 Sept 2025, 16:06 BST
- Market engagement397 days ago18 Sept 2025, 23:59 BST
Public Health Wales are exploring the market to scope this potential requirement and review indicative pricing to help inform a business case.
Full details of this Pre Market Engagement exercise are available upon request. Documents must be requested by emailing [email protected]. The email subject must state "PATIENT ADMINISTRATION SYSTEM (PAS) FOR NHS WALES LUNG CANCER SCREENING". Interested suppliers are encouraged to request the documents as soon as possible. The deadline for requesting documents is 12pm on 17th September 2025.
Interested parties must request, complete and return the documents [email protected] by 5pm on 18th September 2025.
N.B.1. No estimated costs for the requirement are available at this stage.
N.B.2. The estimated contract dates reflect the anticipated live programme dates.
- Next notice expected257 days ago5 Feb 2026, 23:59 GMT
- Tender notice published145 days ago29 May 2026, 18:24 BST
- Clarification questions by127 days ago16 Jun 2026, 17:00 BST
- Submission deadline119 days ago24 Jun 2026, 12:00 BST
- Award decision expected by29 days ago21 Sept 2026, 23:59 BST
- Assessment summaries sent9 days ago12 Oct 2026, 00:00 BST
- Contract starts9 days ago12 Oct 2026, 00:00 BST
- Latest notice published9 days ago12 Oct 2026, 15:08 BST
- Today21 Oct 2026
- Standstill endsin 1 day21 Oct 2026, 23:59 BST
Notice history
12 events · 4 releases on Find a Tender · since 5 Sept 2025- Preliminary market engagement notice published5 Sept 2025, 16:06 BSTUK2
- Tender notice published29 May 2026, 18:24 BSTUK4
- Published value updated to £1,772,25929 May 2026, 18:24 BSTwas £1
- Status changed to active29 May 2026, 18:24 BST
- Procurement method changed29 May 2026, 18:24 BST
- Deadline published: 24 Jun 2026, 12:00 BST29 May 2026, 18:24 BST
- Buyer details updated29 May 2026, 18:24 BST
- Contract award notice published12 Oct 2026, 14:52 BSTUK6
- Status changed to complete12 Oct 2026, 14:52 BST
- Buyer details updated12 Oct 2026, 14:52 BST
- Contract award notice published12 Oct 2026, 15:08 BSTUK6
- Contract signature expected22 Oct 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-09: 1 release · 5 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Nelson+ B.VSMELUNG CANCER SCREENING WALES: PARTICIPANT ADMINISTRATION SYSTEM22 Oct 2026 – 21 Oct 2031 · up to 21 Oct 2034Extensions: Optional Extensions Option extension period 1 - 22/10/2031 – 21/10/2033 Option extension period 2 - 22/10/2033 – 21/10/2034 | £697,500 | 12 Oct 2026standstill to 21 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders · 4 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
5 public bodies on the noticeClients of the procurement agent
- NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)Beneficiary authority
- NHS Wales Shared Services PartnershipProcuring entityManaging organisation for procurement processes.
- NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust)Procuring entityProcess Management
- Public Health WalesContracting authorityPublic authority - central governmentWelsh devolved regulations apply
Bidders & participating suppliers
1 commercial party on the notice- Nelson+ B.VAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender