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Published 30 Sept 2025, 11:59 BST

Official UK procurement notice

Period Dignity Programme · UK public procurement notice

Official notice

Authority: Cardiff Council (Local council)·Consortium: 6 public authorities

Framework agreement5 lotsGoodsOpen procedureAbove thresholdSME suitable
Sectors: Medical Devices & Pharma (33) Delivery: Wales (UKL16)
Framework ceiling (notional)£3,532,712total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 27 May 2025awarded 25 Sept 2025
Awarded to & Sisters +3 more5 awards
Framework period 1 yrends 30 Jun 2026 · up to 30 Jun 2029 with extensions · starts 1 Jul 2025

What is being bought5 lots · detail below

Published requirement description

Cardiff Council and Vale of Glamorgan Council

have created a Framework to deliver their Period

Dignity Programme to communities and schools

across the regions.

The Period Dignity programme aims to ensure

there is a dignified way of accessing free of charge

period products for those who menstruate within

education and those from low-income households

in the Cardiff and the Vale local authority area in

the most practical and dignified way possible.

This procurement is subject to funding provided by

the Welsh Government. Accordingly, there is a risk

that the value of the grant may increase, decrease,

or be withdrawn entirely on an annual basis. Any

potential extension to the contract will be reviewed

annually, subject to the continued availability of

funding.

The following list of local authorities will be able to

access the framework if they wish to do so

throughout the contract period:

Newport City Council estimated annual spend

150,552GBP

Monmouthshire County Council estimated annual

spend 69,308GBP

Torfaen County Borough Council estimated annual

spend 190,038GBP

Blaenau Gwent County Borough Council estimated

annual spend 120,899GBP

  • The authority expects to re-tender this requirement around 25 May 2029, 23:59 BST.

CPV: Personal care products

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 10 suppliers · 4 bids on the busiest of 5 lots (0.4 per place) · 4 appointed
Framework period
1 yr · up to 4 yrs from 1 Jul 2025
Buyer regions
UKL16, UKL21, UKL22
Who may buy through it
  • Cardiff Council
  • Vale of Glamorgan Council
  • Newport City Council
  • Monmouthshire County Council
  • Torfaen County Borough Council
  • Blaenau Gwent County Borough Council
Published description of the framework

Supplier rates have been submitted via pricing schedules

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot
Lot #1Eco-friendly disposable period products (pads and tampons)AwardedRenewal 1 yrSMEPublished value£748,528

The Supplier shall provide for purchase and delivery of period products, including but not limited to:

  • Disposable pads of varying sizes and absorbencies.
  • Disposable tampons with applicators and non-applicator variants.

The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs to

distribute free period products to the public.

This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.

The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.

The lot value is based on spend for the following Councils:

Cardiff Council

Vale of Glamorgan Council

Torfaen County Borough Council

Monmouthshire County Council

Newport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.

Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £748,528 exc. VAT · £898,231 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: There is an option to extend for 3x 12 month periods subject to Welsh Government funding
33700000 Personal care products
Lot #2Menstrual CupsAwardedRenewal 1 yrSMEPublished value£69,548

The Supplier shall provide for purchase and delivery of period products, including but not limited to:

  • Reusable menstrual cups of various sizes.

The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs to

distribute free period products to the public.

This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.

The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.

The lot value is based on spend for the following Councils:

Cardiff Council

Vale of Glamorgan Council

Torfaen County Borough Council

Monmouthshire County Council

Newport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.

Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £69,548 exc. VAT · £83,458 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
33700000 Personal care products
Lot #3Period Pants and wet bagsAwardedRenewal 1 yrSMEPublished value£1,088,724

The Supplier shall provide for purchase and delivery of period products, including but not limited to:

  • Period pants of varying sizes and absorbencies, with wet bags.

The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs to

distribute free period products to the public.

This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.

The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.

The lot value is based on spend for the following Councils:

Cardiff Council

Vale of Glamorgan Council

Torfaen County Borough Council

Monmouthshire County Council

Newport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.

Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £1,088,724 exc. VAT · £1,306,468 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
33700000 Personal care products
Lot #4Reusable cloth pads and wet bagsAwardedRenewal 1 yrSMEPublished value£266,380

The Supplier shall provide for purchase and delivery of period products, including but not limited to:

Reusable cloth pads, with wet bags.

The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs to

distribute free period products to the public.

This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.

The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.

The lot value is based on spend for the following Councils:

Cardiff Council

Vale of Glamorgan Council

Torfaen County Borough Council

Monmouthshire County Council

Newport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.

Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £266,380 exc. VAT · £319,656 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
33700000 Personal care products
Lot #5Educational MaterialAwardedRenewal 1 yrSMEPublished value£40,204

The Supplier shall provide for purchase and delivery of period products, including but not limited to:

  • Puberty & Periods Educational guides/packs.

The aim of the period dignity programme is to provide eco-friendly, high-quality products along with informational material within education settings and throughout Cardiff local authority communities, utilising Cardiff and the Vale of Glamorgan Schools and Hubs to

distribute free period products to the public.

This tender is subject to funding from Welsh Government, and as such there is the risk that the value of the grant will increase, decrease or be withdrawn entirely.

The Contracting Authorities reserve the right to include additional locations to the list over the lifetime of the Framework.

The lot value is based on spend for the following Councils:

Cardiff Council

Vale of Glamorgan Council

Torfaen County Borough Council

Monmouthshire County Council

Newport City Council and Blaenau Gwent County Borough Council spend per lot is unknown at this time.

Lot value for Cardiff and the Vale of Glamorgan is explained in more detail within the ITT documents.

Contract period: 1 Jul 2025 – 30 Jun 2026 (1 yr) · up to 30 Jun 2029 with extensionsValue: £40,204 exc. VAT · £48,245 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.
33700000 Personal care products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 80%Price: 20%
Published sub-criteria (3)
  • Quality: 70%
  • Community Well Being Benefits: 10%
  • Price: 20%
Published award criteria (3)
  • Quality
  • Community Well Being Benefits
  • Price
Lot distribution rule: N/A
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
  • “Period Dignity Programme” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
- Cardiff Council - Vale of Glamorgan Council - Newport City Council - Monmouthshire County Council - Torfaen County Borough Council - Blaenau Gwent County Borough Council
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 25 May 2029
First published
30 Sept 2025, 11:59 BST
Last source update
12 Jun 2026, 14:37 BST
Award evaluation window
Submission end – 30 Jun 2025
Authority reference
ERFX1008589
FTS notice number
2025/S 000-017359
Latest notice
Contract details notice (UK7)
Classification (CPV)
Personal care products
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-050880 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
27 May 2025, 12:00 BST
Clarification deadline
20 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

28 Apr 2025 → 12 Jun 2026 · 8 dates
  1. Tender notice published
    28 Apr 2025, 15:13 BST
  2. Clarification questions by
    20 May 2025, 12:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    27 May 2025, 12:00 BST
  4. Award decision expected by
    30 Jun 2025, 23:59 BST
  5. Contract starts
    1 Jul 2025, 00:00 BST
  6. Assessment summaries sent385 days ago
    30 Sept 2025, 00:00 BST
  7. Standstill ends375 days ago
    9 Oct 2025, 23:59 BST
  8. Latest notice published130 days ago
    12 Jun 2026, 14:37 BST

Notice history

4 events · 2 releases on Find a Tender · since 28 Apr 2025
  1. Tender notice published
    28 Apr 2025, 15:13 BST
    UK4
  2. Contract award notice published
    30 Sept 2025, 11:59 BST
    UK6
  3. Contract signature expected
    10 Oct 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    12 Jun 2026, 14:37 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 45 awards · see the list ↓
Bids received 43 from SMEs · busiest of 5 lots
Contracts signed 5latest 9 Oct 2025
Awarded toValueDateStatus
Lot 1 · Eco-friendly disposable period products (pads and tampons)1 award
& Sisters, Eco Hygiene, Eco Hygiene Care Ltd13 Oct 2025 – 12 Oct 2026 · up to 12 Oct 2029Extensions: There is an option to extend for 3x 12 month periods subject to Welsh Government funding£748,52825 Sept 2025Awarded
Lot 2 · Menstrual Cups1 award
Eco Hygiene, Eco Hygiene Care Ltd, Lyreco UK Limited13 Oct 2025 – 12 Oct 2026 · up to 12 Oct 2029Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.£69,54825 Sept 2025Awarded
Lot 3 · Period Pants and wet bags1 award
Eco Hygiene, Eco Hygiene Care Ltd, Lyreco UK Limited13 Oct 2025 – 12 Oct 2026 · up to 12 Oct 2029Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.£1,088,72325 Sept 2025Awarded
Lot 4 · Reusable cloth pads and wet bags1 award
Eco Hygiene, Eco Hygiene Care Ltd, Lyreco UK Limited13 Oct 2025 – 12 Oct 2026 · up to 12 Oct 2029Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.£266,38025 Sept 2025Awarded
Lot 5 · Educational Material1 award
Eco Hygiene, Eco Hygiene Care Ltd13 Oct 2025 – 12 Oct 2026 · up to 12 Oct 2029Extensions: There is an option to extend for 3x 12 month periods, subject to Welsh Government funding.£40,20425 Sept 2025Awarded

Contracts

  • Lot 1 – Eco-friendly disposableperiod products (pads andtampons) · & Sisters, Eco Hygiene, Eco Hygiene Care Ltd

    Signed
    9 Oct 2025
    Value
    £748,528
    Period
    10 Oct 2025 – 9 Oct 2026 · up to 9 Oct 2029 with extensions
    Status
    active
    Extensions
    3x 12 months

  • Lot 2 - Menstrual Cups · Eco Hygiene, Eco Hygiene Care Ltd, Lyreco UK Limited

    Signed
    9 Oct 2025
    Value
    £69,548
    Period
    10 Oct 2025 – 9 Oct 2026 · up to 9 Oct 2029 with extensions
    Status
    active
    Extensions
    3x 12months

  • Lot 3 - Period Pants and wet bags · Eco Hygiene, Eco Hygiene Care Ltd, Lyreco UK Limited

    Signed
    9 Oct 2025
    Value
    £1,088,723
    Period
    10 Oct 2025 – 9 Oct 2026 · up to 9 Oct 2029 with extensions
    Status
    active
    Extensions
    3x 12 months

  • Lot 4 – Reusable cloth pads and wet bags · Eco Hygiene, Eco Hygiene Care Ltd, Lyreco UK Limited

    Signed
    9 Oct 2025
    Value
    £266,380
    Period
    10 Oct 2025 – 9 Oct 2026 · up to 9 Oct 2029 with extensions
    Status
    active
    Extensions
    3x 12 months

  • Lot 5 - Educational Material · Eco Hygiene, Eco Hygiene Care Ltd

    Signed
    9 Oct 2025
    Value
    £40,204
    Period
    10 Oct 2025 – 9 Oct 2026 · up to 9 Oct 2029 with extensions
    Status
    active
    Extensions
    3x 12 months

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Eco-friendly disposable period products (pads and tampons)4final-stage tenders · 9 at stage one31—
2 · Menstrual Cups4final-stage tenders · 9 at stage one31—
3 · Period Pants and wet bags3final-stage tenders · 9 at stage one21—
4 · Reusable cloth pads and wet bags3final-stage tenders · 9 at stage one21—
5 · Educational Material4final-stage tenders · 7 at stage one31—

Contracting authority & participating public bodies

6 public bodies on the notice

Cardiff Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVHP-5769-YHRQ County Hall, Cardiff, Wales, CF10 4UWContact name, email

Consortium members and other public bodies

  • Blaenau Gwent County Borough CouncilContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PDMD-4229-TQWR Eddw Vale, WalesContact name, email
  • Monmouthshire County CouncilContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PMQT-2889-YGXR Usk, WalesContact name, email
  • Newport City CouncilContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PWLP-4583-NQGG Newport, WalesContact name, email
  • Torfaen County Borough CouncilContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PDNG-5431-HGYV Pontypool, WalesContact name, email
  • Vale of GlamorganContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PVJL-7881-XMJT Vale of Glamorgan, WalesContact name, email

Framework contractors & participating bidders

6 commercial parties on the notice
  • & SistersFramework contractorGB-COH: 10510951 Zeeta House, , Putney,, London, SW15 2SHContact email
  • & SistersFramework contractorGB-PPON: PLWJ-3259-RZZR Zeeta House 200 Upper Richmond Road, London, London, SW15 2SHContact email
  • Eco HygieneFramework contractorGB-COH: 09154709 31 Ravenswood Road, Bristol, South West, BS6 6BWContact email
  • Eco HygieneFramework contractorGB-PPON: PNVX-5139-DYLL 10 Victoria Street, Bristol, South West, BS1 6BNContact email
  • LYRECOFramework contractorGB-COH: 00442696 Deer Park Court, Donnington Wood, Telford, Shropshire, TF2 7NB, Shropshire, , West Midlands, TF2 7NBContact email
  • LyrecoFramework contractorGB-PPON: PBDD-4873-GRGH Deer Park Court, Donnington Wood, , Telford, West Midlands, TF2 7NBContact email

Official documents & specifications (13)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
Show 3 more notices
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender