Official UK procurement notice
People, Premise and Risk Management System
Authority: Leicester, Leicestershire and Rutland Combined Fire Authority (Police & fire)
Sectors: IT Services & Software (72) Delivery: East Midlands (UKF)
Published estimate£350,000≈ £117k / year · £420,000 inc. VAT28.6% above published estimate
Submissions closed 11 Aug 2025awarded 16 Oct 2025
Awarded to Infographics UK Ltd
Contract term 3 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2025
What is being bought
Published requirement descriptionContract for a People, Premise and Risk Management System
- How the procedure runs: The assessment process includes 2 stages comprising: Stage 1 - Capability Assessment Stage 2 - Demonstrations, Delivery Assessment
- No preliminary market engagement: Performed under these 2015 regulations. Publication reference: 2025/S 000-005691
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£350,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (4)
- Technical Solution: 50%
- Delivery Programme: 20%
- Support and Maintenance: 20%
- Price: 10%
Published award criteria (4)
- Technical Solution
- Delivery Programme
- Support and Maintenance
- Price
What this means for your bid
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Jul 2025, 18:40 BST
- Last source update
- 19 Nov 2025, 14:55 GMT
- Award evaluation window
- Submission end – 20 Oct 2025
- Authority reference
x- FTS notice number
2025/S 000-039089- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055d39Find a Tender
- How it runs
The assessment process includes 2 stages comprising:
Stage 1 - Capability Assessment
Stage 2 - Demonstrations, Delivery Assessment
How it was run
Official notice- Requests to participate (first stage)
- 11 Aug 2025, 10:00 BST
- Submission deadline
- 11 Aug 2025, 10:00 BST
- Clarification deadline
- 24 Jul 2025, 17:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Requests for documents and submissions must be sent to [email protected]
Timeline
10 Jul 2025 → 19 Nov 2025 · 8 dates- Tender notice published10 Jul 2025, 18:40 BST
- Clarification questions by24 Jul 2025, 17:00 BST
- Submission deadline11 Aug 2025, 10:00 BST
- Assessment summaries sent372 days ago16 Oct 2025, 00:00 BST
- Award decision expected by367 days ago20 Oct 2025, 23:59 BST
- Standstill ends359 days ago28 Oct 2025, 23:59 GMT
- Contract starts356 days ago1 Nov 2025
- Latest notice published337 days ago19 Nov 2025, 14:55 GMT
Notice history
6 events · 3 releases on Find a Tender · since 10 Jul 2025- Tender notice published10 Jul 2025, 18:40 BSTUK4
- Contract award notice published17 Oct 2025, 12:16 BSTUK6
- Status changed to complete17 Oct 2025, 12:16 BST
- Contract signature expected31 Oct 2025, 23:59 GMTscheduled
- Contract details notice published19 Nov 2025, 14:55 GMTUK7
- Procurement method changed19 Nov 2025, 14:55 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £450,1001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 12 Nov 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Infographics UK Ltd1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2030Extensions: 2 periods of 1 year | £450,100 | 16 Oct 2025 | Awarded |
Contracts
Contract 1 · Infographics UK Ltd
- Signed
- 12 Nov 2025
- Value
- £450,100
- Period
- 12 Nov 2025 – 11 Nov 2028 · up to 11 Nov 2030 with extensions
- Status
- active
- Extensions
- 2 periods of 1 year
4 agreed KPIs: Service availability/Uptime · Incident response within agreed SLA · Product quality …
- Service availability/Uptime
- Incident response within agreed SLA
- Product quality
- First time resolution
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- INFOGRAPHICS UK LTD.Awarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender