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Published 9 Apr 2025, 16:07 BST

Official UK procurement notice

Patient Catering Management and Electronic Meal Ordering System

Official notice

Authority: The Newcastle Upon Tyne Hospitals NHS Foundation Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Hotel, restaurant and retail trade services (55)IT Services & Software (72) Delivery: North East (UKC2)
Published estimate£260,000≈ £52k / year · £312,000 inc. VAT
Submissions closed 26 May 2025
Contract term 5 yrsends 31 Jul 2030 · up to 31 Jul 2032 with extensions · starts 1 Aug 2025

What is being bought

Published requirement description

Implementation of a Patient Catering Management and Electronic Meal Ordering System

CPV: Catering services · IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEPublished value£260,000
Contract period: 1 Aug 2025 – 31 Jul 2030 (5 yrs) · up to 31 Jul 2032 with extensionsValue: £260,000 exc. VAT · £312,000 inc. VAT
Delivery: North EastEligibility: SME eligible
Extensions: 2 x 12 months · 2 x 12 months
55520000 Catering services72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published sub-criteria (2)
  • Quality: 80%
  • Cost: 20%
Published award criteria (2)
  • Quality: See ITT Document 3 Includes 10% social value
  • Cost: See Annex 4
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
9 Apr 2025, 16:07 BST
Last source update
1 May 2025, 16:17 BST
Award evaluation window
Submission end – 31 Jul 2025
FTS notice number
2025/S 000-014077
Latest notice
Tender notice (UK4)
Classification (CPV)
Catering servicesIT services: consulting, software development, Internet and support
Delivery area
North East (UKC2)
Official registry OCID
ocds-h6vhtk-04fffd Find a Tender

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
26 May 2025, 12:00 BST
Clarification deadline
16 May 2025, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.lightning.force.com/lightning/page/home ↗

Timeline

9 Apr 2025 → 1 Aug 2025 · 6 dates
  1. Tender notice published
    9 Apr 2025, 16:07 BST
  2. Latest notice published
    1 May 2025, 16:17 BST
  3. Clarification questions by
    16 May 2025, 16:00 BST
  4. Submission deadline
    26 May 2025, 12:00 BST
  5. Award decision expected by
    31 Jul 2025, 23:59 BST
  6. Contract starts
    1 Aug 2025, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 9 Apr 2025
  1. Tender notice published
    9 Apr 2025, 16:07 BST
    UK4
  2. Tender notice published
    1 May 2025, 16:17 BST
    UK4
  3. Deadline moved to 26 May 2025, 12:00 BST
    1 May 2025, 16:17 BST
    +14 days · was 12 May 2025, 12:00 BST
Published amendments (1)

This opportunity has been extended by 2 weeks. The new tender submission deadline is now 26/05/2025. Tender title updates to match that on the Tender documentation.

Contracting authority & participating public bodies

The Newcastle Upon Tyne Hospitals NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PDCY-5582-YRHQ Regent Point, NEWCASTLE UPON TYNE, North East, NE7 7DNContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender