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Published 23 Feb 2021, 09:48 GMT

Official UK procurement notice

Patient and Retail, Snacks and Hydration

Official notice

Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities

Framework agreement18 lotsGoodsOpen procedureSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Food, beverages, tobacco and related products (15)Collected and purified water (41) Delivery: Wales (UKL)
Framework ceiling (notional)£9,166,541total for 18 lots · framework ceiling, not attributable revenue
Submissions closed 25 Mar 2021awarded 14 Nov 2021
Lots 18see the lot list below

What is being bought18 lots · detail below

Published requirement description

Supply of Patient and Retail Snacks and Hydration products to NHS Wales.

  • Recurrence: 3 - 4 years post contract award (February 2024 / 2025)

CPV: Apple juice · Bakery products · Boiled sweets · Bread products, fresh pastry goods and cakes · Cakes · Chocolate · Chocolate and sugar confectionery · Chocolate bars · Chocolate milk · Chocolate products · Cocoa; chocolate and sugar confectionery · Desserts · +33 more

How this framework works

From the published notice
Places
up to 21 suppliers · 7 bids on the busiest of 17 lots (0.3 per place) · 8 appointed

Lots and requirements (18)Procurement structure

18 lots · 17 with a published value · evaluation weights differ by lot
Lot #1Patient Fruit Juice CupletsAwardedRenewalPublished value£679,191

Provision of Patient Fruit Juice Cuplets to NHS Wales.

Delivery: Wales · NHS Wales sites.
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15321000 Fruit juices15321100 Orange juice15321600 Apple juice
Lot #2Patient Fruit Juice Boxes (Denbigh only)AwardedRenewalPublished value£15,764

Provision of Patient Fruit Juice Boxes to NHS Wales sites.

Delivery: Wales · NHS Wales Denbigh Stores
Extensions: NWSSP reserves the right to add additional NWSSP stores to this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15321000 Fruit juices15321100 Orange juice15321600 Apple juice
Lot #3Patient Fruit Juice CartonsAwardedRenewalPublished value£209,390

Provision of Patient Fruit Juice Cartons

Delivery: Wales · NHS Wales sites
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15321000 Fruit juices15321100 Orange juice15321400 Pineapple juice15321600 Apple juice
Lot #4Patient SquashAwardedRenewalPublished value£161,590

Provision of Patient Squash to NHS Wales sites

Delivery: Wales · NHS Wales stores.
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15982100 Fruit squashes
Lot #5Patient BiscuitsCancelledRenewalPublished value£803,787

Provision of Patient Biscuits to NHS Wales.

Delivery: Wales · NHS Wales sites.
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15820000 Rusks and biscuits; preserved pastry goods and cakes15821200 Sweet biscuits
Lot #6Patient SnacksAwardedRenewalPublished value£753,123

Provision of Patient Snacks to NHS Wales sites.

Delivery: Wales · NHS Wales sites.
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15612500 Bakery products15812000 Pastry goods and cakes15820000 Rusks and biscuits; preserved pastry goods and cakes15882000 Dietetic products15894400 Snacks
Lot #7Patient Dessert / Snack PotsAwardedRenewalPublished value£222,552

Provision of Patient Dessert / Snack Pots to NHS Wales stores

Delivery: Wales · NHS Wales stores
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15833100 Desserts15894400 Snacks
Lot #8Patient Fruit Puree PotsAwardedRenewalPublished value£12,486

Provision of Patient Fruit Puree Pots to NHS Wales sites

Delivery: Wales · NHS Wales sites
Extensions: Additional purchases of non-core patient products may be made to the awarded contractor of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15330000 Processed fruit and vegetables15332270 Fruit purées15894400 Snacks
Lot #9Patient Fruit PotsAwardedRenewalPublished value£156,184

Provision of Patient Fruit Pots to NHS Wales sites.

Delivery: Wales · NHS Wales sites.
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15330000 Processed fruit and vegetables15894400 Snacks
Lot #10Patient Jelly PotsAwardedRenewalPublished value£31,126

Provision of Patient Fruit Pots to NHS Wales site

Delivery: Wales · NHS Wales sites
Extensions: Additional purchases of non-core patient products may be made to the awarded contractor of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15332240 Fruit jellies15894400 Snacks
Lot #11Retail Goods- South EastAwardedRenewalPublished value£2,949,728

Provision of retail goods to NHS Wales sites in South East Wales.

Delivery: Wales · NHS Wales sites in South East Wales
Extensions: Additional purchases of non-core patient products may be made to the awarded contractor of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: allowed
15312300 Potato crisps15312310 Flavoured potato crisps15312400 Potato snacks15320000 Fruit and vegetable juices15321000 Fruit juices15321400 Pineapple juice
Lot #12Retail Goods- South WestAwardedRenewalPublished value£1,904,312

Provision of Retail Goods to South West Wales NHS Wales sites

Delivery: Wales · NHS Wales sites
Extensions: Additional purchases of non-core or additional retail products may be made to the awarded contractor(s) of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15312300 Potato crisps15312310 Flavoured potato crisps15312400 Potato snacks15320000 Fruit and vegetable juices15321000 Fruit juices15321100 Orange juice
Lot #13Retail Goods- Mid and NorthAwardedRenewalPublished value£846,053

Provision of retail goods to North and Mid Wales NHS Wales sites.

Delivery: Wales · NHS Wales sites in North and Mid Wales
Extensions: Additional purchases of non-core or additional retail products may be made to the awarded contractor(s) of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15312300 Potato crisps15312310 Flavoured potato crisps15312400 Potato snacks15320000 Fruit and vegetable juices15321000 Fruit juices15321100 Orange juice
Lot #14Retail Baked GoodsAwardedRenewalPublished value£243,596

Provision of retail baked goods to NHS Wales sites.

Delivery: Wales · NHS Wales sites.
Extensions: Additional purchases of non-core or additional retail products may be made to the awarded contractor(s) of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15612500 Bakery products15812000 Pastry goods and cakes15820000 Rusks and biscuits; preserved pastry goods and cakes15882000 Dietetic products15894400 Snacks
Lot #15Retail Baked GoodsAwardedRenewalPublished value£39,665

Provision of further Baked goods to NHS Wales sites

Delivery: Wales · NHS Wales sites
Extensions: Additional purchases of non-core or additional retail products may be made to the awarded contractor of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15612500 Bakery products15812000 Pastry goods and cakes15820000 Rusks and biscuits; preserved pastry goods and cakes15882000 Dietetic products15894400 Snacks
Lot #16Retail Baked GoodsAwardedRenewalPublished value£52,667

Provision of Retail Baked Goods to NHS Wales sites.

Delivery: Wales · NHS Wales sites.
Extensions: Additional purchases of non-core or additional retail products may be made to the awarded contractor of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15810000 Bread products, fresh pastry goods and cakes15812000 Pastry goods and cakes15812200 Cakes15820000 Rusks and biscuits; preserved pastry goods and cakes15882000 Dietetic products15894400 Snacks
Lot #17Chilled HydrationAwardedRenewalPublished value£83,466

Provision of Chilled Hydration products to NHS Wales sites

Delivery: Wales · NHS Wales Sites
Extensions: Additional purchases of non-core or additional retail products may be made to the awarded contractor of this lot. · The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
15321000 Fruit juices15321100 Orange juice15321600 Apple juice15321700 Mixtures of unconcentrated juices15332200 Jams and marmalades; fruit jellies; fruit or nut purée and pastes
Lot #18Retail Snack BagsAwardedRenewalLot estimate not published

Provision of Retail Snack Bags to NHS Wales sites.

Delivery: Wales · NHS Wales sites
Extensions: The Contract will be awarded on the basis of a three year agreement, with the option to extend for a further 12 months. The contract values referenced are indicative of the maximum 48 month term.Variant bids: not allowedElectronic catalogue: required
03222000 Fruit and nuts03222100 Tropical fruit and nuts15332000 Processed fruit and nuts15332300 Processed nuts15332410 Dried fruit

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceEnvironmentalSplit
1 · Patient Fruit Juice Cuplets20%70%10%
10 · Patient Jelly Pots20%70%10%
11 · Retail Goods- South East20%70%10%
12 · Retail Goods- South West20%70%10%
13 · Retail Goods- Mid and North20%70%10%
14 · Retail Baked Goods20%70%10%
15 · Retail Baked Goods20%70%10%
16 · Retail Baked Goods20%70%10%
17 · Chilled Hydration20%70%10%
18 · Retail Snack Bags20%70%10%
2 · Patient Fruit Juice Boxes (Denbigh only)20%70%10%
3 · Patient Fruit Juice Cartons20%70%10%

6 more lots publish their own split on the notice.

Conditions of participation1
  • Suitability

    N/A

What this means for your bid
  • Price carries 70 points on every lot: a 10% discount moves about 7 points.
  • “Patient and Retail, Snacks and Hydration” is a framework: the contest is a place on its panel, up to 21 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 3 - 4 years post contract award (February 2024 / 2025)
First published
23 Feb 2021, 09:48 GMT
Last source update
26 Jan 2022, 11:55 GMT
Award evaluation window
25 Mar 2021 – …
Authority reference
NMD-OJEU-42039 (ITT_84257)
FTS notice number
2022/S 000-002282
Classification (CPV)
Apple juiceBakery productsBoiled sweetsBread products, fresh pastry goods and cakesCakesChocolateChocolate and sugar confectioneryChocolate barsChocolate milkChocolate products
+35 moreCocoa; chocolate and sugar confectioneryDesserts
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-029542 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

As referenced in the procurement documentation.

Publisher note: Please note that Lots 8 and 18 recieved 0 bids from SME's, despite this notice stating the contrary. An issue with the Sell2Wales portal has resulted in this information being incorrect and uneditable within the specific sections of the Contract Award Notice. (WA Ref:109038)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/nhs/ ↗

Appointment period ends
25 Mar 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bids opened
25 Mar 2021, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/nhs/ ↗

Timeline

25 Mar 2021 → 26 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    25 Mar 2021, 12:00 GMT
  2. Bids opened
    25 Mar 2021, 12:30 GMT
  3. Bids must remain valid until
    1 Jun 2021, 23:59 BST
  4. Notice published
    26 Jan 2022, 11:55 GMT

Notice history

2 events · 2 releases on Find a Tender · since 26 Jan 2022
  1. Status changed to complete
    26 Jan 2022, 11:55 GMT
  2. Buyer details updated
    26 Jan 2022, 11:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 74 from SMEs · busiest of 17 lots
Contracts signed 17latest 14 Nov 2021

17 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 2- Patient Fruit Juice Boxes (Denbigh only)

    Signed
    14 Nov 2021
    Value
    £13,023
    Status
    active

  • Lot 11- Retail Goods- South East

    Signed
    14 Nov 2021
    Value
    £2,953,186
    Status
    active

  • Lot 12- Retail Goods- South West

    Signed
    14 Nov 2021
    Value
    £1,895,074
    Status
    active

  • Lot 13- Retail Goods- Mid and North

    Signed
    14 Nov 2021
    Value
    £761,673
    Status
    active

  • Lot 14- Retail Baked Goods

    Signed
    14 Nov 2021
    Value
    £238,489
    Status
    active

  • Lot 15- Retail Baked Goods

    Signed
    14 Nov 2021
    Value
    £41,610
    Status
    active

  • Lot 16- Retail Baked Goods

    Signed
    14 Nov 2021
    Value
    £45,485
    Status
    active

  • Lot 17- Chilled Hydration

    Signed
    14 Nov 2021
    Value
    £56,361
    Status
    active

  • Lot 18- Retail Snack Bags

    Signed
    14 Nov 2021
    Value
    £2,861
    Status
    active

  • Lot 8- Patient Fruit Puree Pots

    Signed
    14 Nov 2021
    Value
    £12,356
    Status
    active

  • Lot 1- Patient Fruit Juice Cuplets

    Signed
    14 Nov 2021
    Value
    £519,267
    Status
    active

  • Lot 3- Patient Fruit Juice Cartons

    Signed
    14 Nov 2021
    Value
    £266,847
    Status
    active

  • Lot 4- Patient Squash

    Signed
    14 Nov 2021
    Value
    £175,669
    Status
    active

  • Lot 6- Patient Snacks

    Signed
    14 Nov 2021
    Value
    £807,609
    Status
    active

  • Lot 7- Patient Dessert / Snack Pots

    Signed
    14 Nov 2021
    Value
    £212,355
    Status
    active

  • Lot 9- Patient Fruit Pots

    Signed
    14 Nov 2021
    Value
    £152,802
    Status
    active

  • Lot 10- Patient Jelly Pots

    Signed
    14 Nov 2021
    Value
    £26,124
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Patient Fruit Juice Cuplets5bids · 5 electronic · 5 from abroad2——
2 · Patient Fruit Juice Boxes (Denbigh only)7bids · 7 electronic · 7 from abroad3——
3 · Patient Fruit Juice Cartons3bids · 3 electronic · 3 from abroad1——
4 · Patient Squash6bids · 6 electronic · 6 from abroad4——
6 · Patient Snacks3bids · 3 electronic · 3 from abroad1——
7 · Patient Dessert / Snack Pots6bids · 6 electronic · 6 from abroad2——
8 · Patient Fruit Puree Pots2bids · 2 electronic · 2 from abroad1——
9 · Patient Fruit Pots4bids · 4 electronic · 4 from abroad1——
10 · Patient Jelly Pots4bids · 4 electronic · 4 from abroad1——
11 · Retail Goods- South East5bids · 5 electronic · 5 from abroad3——
12 · Retail Goods- South West4bids · 4 electronic · 4 from abroad2——
13 · Retail Goods- Mid and North4bids · 4 electronic · 4 from abroad1——
14 · Retail Baked Goods2bids · 2 electronic · 2 from abroad1——
15 · Retail Baked Goods4bids · 4 electronic · 4 from abroad2——
16 · Retail Baked Goods3bids · 3 electronic · 3 from abroad1——
17 · Chilled Hydration2bids · 2 electronic · 2 from abroad1——
18 · Retail Snack Bags3bids · 3 electronic · 3 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityCentral GovernmentBody governed by public lawHealth 4th Floor, Companies House, Cardiff, UK, CF14 3UBContact name, email, phone

Consortium members and other public bodies

  • NHS Wales Shared Services Partnership-Procurement Services (as hosted by Velindre University NHS Trust)Contracting authorityCentral purchasing bodyBody governed by public lawHealth Cardiff, WalesContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

8 commercial parties on the notice
  • BFS Group Ltd T/A BidfoodFramework contractor 814 , Leigh Road, Slough, South East, SL14BDContact phone
  • Brake Bros. LtdFramework contractor Enterprise House, Eureka Business Park, AShford, UK, TN254AGContact phone
  • CASTELL HOWELL FOODS LTDFramework contractor CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands, LLANELLI, Wales, SA146SXContact phone
  • Chapple & JenkinsFramework contractor Station Road, Kingswood, Bristol, South West, BS154NRContact phone
  • Fulfil UKFramework contractor Maple House, Mayflower Close, Chandlers Ford Industrial Estate, Eastleigh, UK, SO534ARContact phone
  • Harlech Foodservice LtdFramework contractor Parc Bwyd, Llanystumdwy, Wales, LL520LJContact phone
  • Premier FoodsFramework contractor Centrium Business Park, Griffiths Way, St Albans, UK, AL12REContact phone
  • TOVALI LTDFramework contractor TOVALI LTD, Tovali Works, CARMARTHEN, Wales, SA313ARContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria