Find a TenderAwarded
Published 6 Dec 2022, 12:05 GMT

Official UK procurement notice

Partnership Learning Trust ~ Cleaning Tender

Official notice

Authority: Partnership Learning Trust

ServicesRestricted procedure
Published estimate£6,210,000≈ £1.2m / year0.3% above published estimate
Submissions closed 20 Jan 2023awarded 19 Jun 2023
Awarded to Lewis and Graves Partnership Limited
Contract term 5 yrsends 31 Aug 2028 · starts 1 Sept 2023

What is being bought

Published requirement description

The successful Supplier will be required to provide cleaning services for Partnership Learning Trust.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Partnership Learning is now an established Multi-Academy Trust with 13 schools…Awarded 5 yrsPublished value£6,210,000

Partnership Learning is now an established Multi-Academy Trust with 13 schools including Primary, Secondary, 16+ and Special schools. Our ethos aims to maximise social mobility, giving our pupils the same opportunities as their most favoured peers – outstanding teaching, schools organised around the ability profile of their pupils and wide-ranging enrichment activities to develop confidence and resilience. We believe learning is most effective when students are taught with others of similar ability, so we group pupils by prior attainment in three discrete pathways, enabling a differentiated curriculum within which teachers adjust their pace and style to ensure all pupils make rapid progress towards challenging academic targets. We have particular expertise in providing outstanding outcomes within disadvantaged communities, although we believe our approach works across the socio-economic spectrum. We relish Academy freedoms, particularly the opportunity to utilise flexible operating hours to provide extensive extra-curricular activities and Summer schools. We seek, nevertheless, to work within local families of schools to achieve positive outcomes for all young people. The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification. The contract being tendered is from 1st August 2023 until 31st July 2026 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please see SQ Document for more details. Additional information: To respond to this opportunity please click here: litmustms.co.uk/respond/6G597M4RW2 ↗

Contract period: 1 Sept 2023 – 31 Aug 2028 (5 yrs)
Delivery: London · Barking & Dagenham and Havering
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Dec 2022, 12:05 GMT
Last source update
21 Jul 2023, 19:05 BST
FTS notice number
2023/S 000-021197
Classification (CPV)
School cleaning services
Delivery area
London (UKI52)
Official registry OCID
ocds-h6vhtk-038af4 Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. To view this notice, please click here: <a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=797339323" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=797339323</a> GO Reference: GO-2023721-PRO-23460103

How it was run

Official notice
Submission deadline
20 Jan 2023, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

20 Jan 2023 → 1 Sept 2023 · 3 dates
  1. Submission deadline
    20 Jan 2023, 12:00 GMT
  2. Notice published
    21 Jul 2023, 19:05 BST
  3. Contract starts
    1 Sept 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Jul 2023, 19:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £6,225,4351 contract exc. VAT
Bids received 4
Contracts signed 1latest 19 Jun 2023
Awarded toValueDateStatus
Lewis and Graves Partnership Limited£6,225,435 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4bids———

Contracting authority & participating public bodies

Partnership Learning Trust

Contracting authorityBody governed by public lawEducation Parsloes Avenue, Dagenham, London, RM9 5QSContact email, phone Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria