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Published 17 Apr 2025, 13:10 BST

Official UK procurement notice

PAN3287 - LMAG Voices of Leicester Exhibition Design and Fit Out

Official notice

Authority: Leicester City Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: East Midlands (UKF21)
Published estimate£2,604,275≈ £665k / year · £3,125,130 inc. VAT · 1 value update
Submissions closed 9 Jul 2025awarded 5 Aug 2025
Awarded to Mather & Co Ltd
Contract term 3 yrs 11 moends 31 Jul 2029 · up to 1 Sept 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Leicester City Council invites tenders from suitably qualified Suppliers for the exhibition design and fit out of multiple galleries at LMAG is an integral part of the Voices of Leicester project (funded by The National Lottery Heritage Fund). The Voices of Leicester project represents the final stage in the master plan for LMAG, enabling the museum to be transformed into a modern and exciting visitor attraction for the people of Leicester.

  • How the procedure runs: In this 'Competitive Flexible Procedure', Stage 1 will be conducted on a standalone basis and up to three tenderers that meet the Conditions for Participation and Award Criteria will then be selected based upon the scores they receive during Stage 1. Stage 1 - Compliance and Conditions of Participation; Award Criteria; Assessment of Quality Questions and Price ; Moderation Stage 2 - Interview and presentation Stage 3 - Recommendation for Award

CPV: Museum-exhibition services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 11 moSMEVCSEPublished value£2,604,275
Contract period: 1 Sept 2025 – 31 Jul 2029 (3 yrs 11 mo) · up to 1 Sept 2029 with extensionsValue: £2,604,275 exc. VAT · £3,125,130 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Extension options published
92521100 Museum-exhibition services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As per tender documents.

  • Technical & professional ability

    As per tender documents.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    As per tender documents.

  • Technical & professional ability

    As per tender documents.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
17 Apr 2025, 13:10 BST
Last source update
24 Sept 2025, 11:52 BST
Award evaluation window
Submission end – 8 Aug 2025
Authority reference
PAN3287
FTS notice number
2025/S 000-031960
Latest notice
Contract details notice (UK7)
Classification (CPV)
Museum-exhibition services
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-0504ce Find a Tender
How it runs

In this 'Competitive Flexible Procedure', Stage 1 will be conducted on a standalone basis and up to three tenderers that meet the Conditions for Participation and Award Criteria will then be selected based upon the scores they receive during Stage 1.

Stage 1 - Compliance and Conditions of Participation; Award Criteria; Assessment of Quality Questions and Price ; Moderation Stage 2 - Interview and presentation Stage 3 - Recommendation for Award

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
9 Jul 2025, 12:00 BST
Clarification deadline
27 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

17 Apr 2025 → 24 Sept 2025 · 10 dates
  1. Planning notice published
    17 Apr 2025, 13:10 BST
  2. Next notice expected
    7 Jun 2025, 00:59 BST
  3. Tender notice published
    12 Jun 2025, 14:25 BST
  4. Clarification questions by
    27 Jun 2025, 17:00 BST
  5. Submission deadline
    9 Jul 2025, 12:00 BST
  6. Assessment summaries sent
    5 Aug 2025, 00:00 BST
  7. Award decision expected by
    8 Aug 2025, 23:59 BST
  8. Standstill ends
    14 Aug 2025, 23:59 BST
  9. Contract starts
    1 Sept 2025, 00:00 BST
  10. Latest notice published398 days ago
    24 Sept 2025, 11:52 BST

Notice history

11 events · 5 releases on Find a Tender · since 17 Apr 2025
  1. Pipeline notice published
    17 Apr 2025, 13:10 BST
    UK1
  2. Preliminary market engagement notice published
    29 Apr 2025, 11:09 BST
    UK2
  3. Published value published: £2,604,275
    29 Apr 2025, 11:09 BST
  4. Tender notice published
    12 Jun 2025, 14:25 BST
    UK4
  5. Status changed to active
    12 Jun 2025, 14:25 BST
  6. Procurement method changed
    12 Jun 2025, 14:25 BST
  7. Deadline published: 9 Jul 2025, 12:00 BST
    12 Jun 2025, 14:25 BST
  8. Contract award notice published
    5 Aug 2025, 13:55 BST
    UK6
  9. Status changed to complete
    5 Aug 2025, 13:55 BST
  10. Contract signature expected
    28 Aug 2025, 23:59 BST
    scheduled
  11. Contract details notice published
    24 Sept 2025, 11:52 BST
    UK7
Routine re-releases (5)
  • 2025-04: 2 releases · 17 Apr 2025, 29 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,604,2751 award exc. VAT
Bids received 21 from SMEs
Contracts signed 1latest 16 Sept 2025
Awarded toValueDateStatus
Mather & Co LtdSME1 Sept 2025 – 31 Jul 2029 · up to 31 Oct 2029Extensions: 4 years and 2 months (12 months development phase, 7 months hiatus, 2 years & 4 months delivery phase, 3 months possible extension)£2,604,2755 Aug 2025Awarded

Contracts

  • PAN3287 - LMAG Voices of Leicester Exhibition Design and Fit Out · Mather & Co LtdSME

    Signed
    16 Sept 2025
    Value
    £2,604,275
    Period
    22 Sept 2025 – 21 Aug 2029 · up to 21 Nov 2029 with extensions
    Status
    active
    Extensions
    4 years and 2 months (12 months development phase, 7 months hiatus, 2 years & 4 months delivery phase, 3 months possible extension)

    No agreed KPIs: contract value under £5m

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders10—

Contracting authority & participating public bodies

Leicester City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXRT-5737-VBQD City Hall (4th Floor), Leicester, East Midlands, LE1 1FZContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • MATHER & CO LIMITEDAwarded supplierGB-COH: 03073797GB-PPON: PDND-4374-MMDV 29 Park Street, Cheshire, North West, SK11 6SRContact email
  • Mather & Co LtdAwarded supplierGB-PPON: PDND-4374-MMDV 17 Manchester Road, , Wilmslow, North West, SK9 1BQContact email

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender