Outsourced Cleaning Services

{
  "id": "004256-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-02-07T17:12:40Z",
  "ocid": "ocds-h6vhtk-04dd02",
  "buyer": {
    "id": "GB-FTS-137417",
    "name": "Capital City College Group"
  },
  "tender": {
    "id": "CLEA_0225",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "renewal": {
          "description": "The proposed contract will operate for an initial two-year term commencing 01 August 2025 with three options to extend in one-year increments (or as agreed between the parties) up to a maximum term ending 31 July 2030 subject to satisfactory performance and an agreement of rates."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Outsourced Cleaning Services at all sites 52 weeks per year starting 01.08.25. Additional information: Please register for free on https://www.in-tendhost.co.uk/educationportal/aspx/Home to access all documents.Registrations to attend teams briefing on 24.02.25 and site visits on 25.02.25 and 04.03.25 must be sent via the correspondence function of In-tend.",
        "contractPeriod": {
          "endDate": "2027-07-31T23:59:59+01:00",
          "startDate": "2025-08-01T00:00:00+01:00"
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Across all Capital City College group sites - see the Guidance document in the tender pack for further details"
        },
        "deliveryAddresses": [
          {
            "region": "UKI"
          }
        ],
        "additionalClassifications": [
          {
            "id": "90910000",
            "scheme": "CPV",
            "description": "Cleaning services"
          }
        ]
      }
    ],
    "title": "Outsourced Cleaning Services",
    "value": {
      "amount": 12500000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic1",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical1",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2025-03-17T12:00:00Z",
      "address": {
        "streetAddress": "Tenders should be submitted electronically only via https://www.in-tendhost.co.uk/educationportal/aspx/Home.  This is a secure, auditable site and the opening procedure will be conducted electronically using the In-tend Education Portal in accordance with CCCG Financial Regulations"
      }
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "12 months prior to the end of the contract - this is currently anticipated around Autumn 2029 for a contract start 01.08.30 subject to the utilisation of all available extensions"
    },
    "awardPeriod": {
      "startDate": "2025-03-17T12:00:00Z"
    },
    "description": "Capital City College (referred to as CCCG) currently operates two contracts for outsourced cleaning services, both contracts will expire on 31 July 2025 and CCCG are seeking to use this procurement as an opportunity to consolidate expenditure with one supplier for all sites.   Proposals are therefore requested for the multisite outsourced cleaning service of a large FE establishment in central London 52 weeks per annum starting 01.08.2025.  Please see the Guidance document in the Tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home for further information.",
    "tenderPeriod": {
      "endDate": "2025-03-17T12:00:00Z"
    },
    "contractTerms": {
      "performanceTerms": "Please see the Guidance document, Specification and Minimum Cleaning Standards within the tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "reviewDetails": "Standstill will apply.  This is currently anticipated to take place between 07.05.25 and 18.05.25.  Please raise all queries in writing via In-Tend or email Anna@agmprocurement.comAll tender’s initiated before the introduction of the new Procurement Act 2023 on 24 February 2025 (including this outsourced cleaning tender) are subject to the Public Contracts Regulations 2015 only.  To ensure compliance and best practice this tender process has been designed in accordance with all  PCR2015 requirements and CCCG Financial Regulations using an open tender with interviews (if required).",
    "classification": {
      "id": "90910000",
      "scheme": "CPV",
      "description": "Cleaning services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "endDate": "2025-07-31T23:59:59+01:00"
      }
    },
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "Please see the Guidance document within the tender pack available for download at https://www.in-tendhost.co.uk/educationportal/aspx/Home"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.in-tendhost.co.uk/educationportal/aspx/Home",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-137417",
      "name": "Capital City College Group",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI",
        "locality": "London",
        "postalCode": "WC1X 8RA",
        "countryName": "United Kingdom",
        "streetAddress": "211 Gray's Inn Road, Kings Cross"
      },
      "details": {
        "url": "https://www.capitalccg.ac.uk/",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "Capital City College Group"
      },
      "contactPoint": {
        "url": "https://www.in-tendhost.co.uk/educationportal/aspx/Home",
        "name": "Anna Manns",
        "email": "anna@agmprocurement.com"
      }
    },
    {
      "id": "GB-FTS-47246",
      "name": "Capital City College Group ",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London ",
        "postalCode": "WC1X 8RA",
        "countryName": "United Kingdom",
        "streetAddress": "211 Gray’s Inn Road, King’s Cross"
      },
      "identifier": {
        "legalName": "Capital City College Group "
      }
    }
  ],
  "language": "en",
  "description": "Please read the Guidance in the tender pack available for download (for free at) https://www.in-tendhost.co.uk/educationportal/aspx/Home",
  "initiationType": "tender"
}