Official UK procurement notice
Office Cleaning · UK public procurement notice
Authority: South Wales Fire and Rescue Service (Police & fire)
What is being bought
Published requirement descriptionSouth Wales Fire and Rescue Service (SWFRS) were seeking tenders for the provision of Office Cleaning Services.
A contract has been awarded to the successful supplier for an initial period of 3 years with the option to extend for up to a further 4 years (2 x 24 month extensions) subject to the performance of the successful supplier.
Please note TUPE does apply.
- Recurrence: Potential retender dates of Oct 2026 or Oct 2028 or Oct 2030 dependent on if available extensions are taken.
CPV: Office cleaning services
The lotProcurement structure
single lot · no lot value publishedLot #1South Wales Fire and Rescue Service (SWFRS) were seeking tenders for the provision of…AwardedRenewal
South Wales Fire and Rescue Service (SWFRS) were seeking tenders for the provision of Office Cleaning Services.
The main Administrative Headquarters is located at Forest View Business Park in Llantrisant.
There are 47 Fire Stations located across South Wales, together with a number of other Fire Service sites. These include, Wholetime Stations, Day Crewed Stations, Retained Stations, Fire Safety and Training Establishments.
A contract has been awarded to the successful supplier for an initial period of 3 years with the option to extend for up to a further 4 years (2 x 24 month extensions) subject to the performance of the successful supplier.
Please note TUPE does apply.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Relevant Experience: 5%
- Quality Assurance: 10%
- Resourcing the Contract: 5%
- price: 70%
- Social Value: 5%
- Sustainability - Operational Emissions: 2.5%
- Sustainability - Supply Chain Emissions: 2.5%
Published award criteria (7)
- Relevant Experience: 5
- Quality Assurance: 10
- Resourcing the Contract: 5
- Sustainability - Operational Emissions: 2.5
- Sustainability - Supply Chain Emissions: 2.5
- Social Value: 5
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Potential retender dates of Oct 2026 or Oct 2028 or Oct 2030 dependent on if available extensions are taken.
- First published
- 18 Oct 2023, 14:48 BST
- Last source update
- 8 Mar 2024, 09:14 GMT
- Award evaluation window
- 24 Nov 2023 – …
- FTS notice number
2024/S 000-007443- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040d1fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (WA Ref:139797)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.sell2wales.gov.wales ↗
- Submission deadline
- 24 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 24 Nov 2023, 12:30 GMT
Timeline
24 Nov 2023 → 8 Mar 2024 · 3 dates- Submission deadline24 Nov 2023, 12:00 GMT
- Bids opened24 Nov 2023, 12:30 GMT
- Notice published8 Mar 2024, 09:14 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Mar 2024, 09:14 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ADAPT BUSINESS SERVICES LIMITEDSME | £1,775,034 † | — | Awarded |
Contracts
Contract 007443-2024-SWEU050-1 · ADAPT BUSINESS SERVICES LIMITEDSME
- Signed
- 14 Feb 2024
- Value
- £1,775,034
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12bids · 12 electronic · 12 from abroad | 9 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- ADAPT BUSINESS SERVICES LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria