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Published 24 Mar 2022, 14:16 GMT

Official UK procurement notice

(NU/1765) - Cleaning Services for Student Accommodation

Official notice

Authority: University of Newcastle upon Tyne t/a Newcastle University (Education)

Framework agreement13 lotsServicesOpen procedure
Sectors: Cleaning & Environmental Services (90) Delivery: North East (UKC22)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 27 Apr 2022awarded 8 Jun 2022
Lots 13see the lot list below

What is being bought13 lots · detail below

Published requirement description

Cleaning Services for Student Accommodation

  • Recurrence: Option to extend for one further two year period from 1st June 2024

CPV: Accommodation cleaning services

How this framework works

From the published notice
Places
up to 10 suppliers · 7 bids received (0.7 per place) · 2 appointed

Lots and requirements (13)Procurement structure

13 lots · no lot values published
Lot #1Awarded
Delivery: North East
Extensions: option to extend for one further two year periodVariant bids: allowed
90911100 Accommodation cleaning services
Lot #2CASTLE LEAZES Castle CourtRenewal

CASTLE LEAZES Castle Court

98 bedrooms and facility/common rooms over 7 floors

First clean 20/6/22 – 1/7/22

Second clean 8/8/22 – 12/8/22

Delivery: North East
Extensions: A second clean will be required 8/8/22 – 12/8/22Variant bids: allowed
90911100 Accommodation cleaning services
Lot #3CASTLE LEAZES Eustace Percy - Aln

CASTLE LEAZES Eustace Percy - Aln

68 bedrooms and facility/common rooms over 5 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #4CASTLE LEAZES Freemens - Blackett

CASTLE LEAZES Freemens - Blackett

63 bedrooms and facility/common rooms over 6 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #5CASTLE LEAZES Eustace Percy - Wansbeck

CASTLE LEAZES Eustace Percy - Wansbeck

56 bedrooms and facility/common rooms over 5 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #6CASTLE LEAZES Freemens - Marley

CASTLE LEAZES Freemens - Marley

41 bedrooms and facility/common rooms over 4 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #7CASTLE LEAZES Freemens - Thornton

CASTLE LEAZES Freemens - Thornton

39 bedrooms and facility/common rooms over 4 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #8CASTLE LEAZES Hiscock

CASTLE LEAZES Hiscock

34 bedrooms and facility/common rooms over 4 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #9CASTLE LEAZES Eustace Percy – Tweed

CASTLE LEAZES Eustace Percy – Tweed

34 bedrooms and facility/common rooms over 4 floors

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #10CASTLE LEAZES Eustace Percy - Tyne

CASTLE LEAZES Eustace Percy - Tyne

30 bedrooms and facility/common rooms over 4 floors

2 Flats

1 House – five bedrooms

20/6/22 – 1/7/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #11BOWSDEN COURT

BOWSDEN COURT

66 bedrooms and facility/common rooms

5/9/22 – 12/9/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #12GRAND HOTEL

GRAND HOTEL

66 bedrooms and facility/common rooms

5/9/22 – 12/9/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services
Lot #13PARK VIEW STUDENT VILLAGE Pont Building

PARK VIEW STUDENT VILLAGE Pont Building

13 eight bedroom flats, over 3 floors and including 3 staircases

11/9/22 – 14/9/22

Delivery: North East
Variant bids: allowed
90911100 Accommodation cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (3)
  • Service proposal: 35%
  • Meeting the University's wider Objectives: 15%
  • price: 50%
Published award criteria (3)
  • Service proposal: 35
  • Meeting the University's wider Objectives: 15
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “(NU/1765) - Cleaning Services for Student Accommodation” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Option to extend for one further two year period from 1st June 2024
First published
24 Mar 2022, 14:16 GMT
Last source update
21 Jul 2023, 19:49 BST
Award evaluation window
27 Apr 2022 – …
Authority reference
DN604019
FTS notice number
2023/S 000-021204
Classification (CPV)
Accommodation cleaning services
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-0325ea Find a Tender
Review and risk notes
Review procedure

The University will incorporate a standstill period at the point information on the award of the

contract is communicated to tenderers. That notification will provide full information on the

award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who

have been harmed or are at risk of harm by a breach of the rules to take action in the High

Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive

knowledge of breach.

Publisher note: Expressions of interest in this project can be made by registering via the University e-tender system at: https://procontract.due-north.com/Login The deadline for expressing an interest is 22nd April 2022 5pm

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
27 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
27 Apr 2022, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

27 Apr 2022 → 21 Jul 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    27 Apr 2022, 12:00 BST
  2. Bids opened
    27 Apr 2022, 12:30 BST
  3. Notice published
    21 Jul 2023, 19:49 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Jul 2023, 19:49 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 7
Contracts signed 2latest 8 Jun 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 021204-2023-NU/1765-1

    Signed
    8 Jun 2022
    Value
    —
    Status
    active

  • Contract 021204-2023-NU/1765-2

    Signed
    8 Jun 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cleaning Services for Student Accommodation7bids——£100,000 – £500,000
Whole notice———£50,000 – £500,000

Contracting authority & participating public bodies

University of Newcastle upon Tyne t/a Newcastle University

Contracting authorityEducationBody governed by public lawEducation King's Gate, Newcastle upon Tyne, North East, NE1 7RUContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.