Official UK procurement notice
NSDC1434 Pantomime Services · UK public procurement notice
Authority: Newark And Sherwood District Council (Local council)·On behalf of: Rutland County Council
Sectors: Recreational, cultural and sporting services (92) Delivery: East Midlands (UKF15)
Concession value (operator's revenue)£1,200,000operator revenue, not the authority's budget · 1 value update
Submissions closed 24 Oct 2025awarded 9 Mar 2026
Awarded to Jordan Productions Limited
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionThe Palace Theatre Newark is a receiving house, located in Newark, Nottinghamshire. It is an historic and beloved local institution, with a capacity of 638 patrons per performance. Annually, it runs a Pantomime season of at least 40 performances over the December period. In 2024, over 22,700 patrons attended from both within, and beyond the Newark and Sherwood District. NSDC sought through this procurement to continue delivering and growing its Pantomime offer, in conjunction with an experienced Pantomime Production Company.
- How the procedure runs: • It is a multistage process which will include prequalification requirements, quality testing, and presentation/ live performance stages. • This tender process will be formed of 3 stages 1. Stage One - Quality and Commercial Assessment 2. Stage Two - Live Performance Assessment 3. Stage Three - Presentation
CPV: Dance and performance entertainment services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Stage One - Technical Assessment: 80
- Stage Three - Presentation: 100
- Stage One - Commercial Assessment: 20
Published award criteria (4)
- Stage One - Technical Assessment: 80%
- Stage One - Commercial Assessment: 20%
- Stage Two - Pantomime Performance: 100% - made up of 5 criteria worth 20% each.
- Stage Three - Presentation: 100%
What this means for your bid
- Price carries 20 of 200 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jun 2025, 10:24 BST
- Last source update
- 23 Jul 2026, 13:29 BST
- Award evaluation window
- Submission end – 2 Mar 2026
- Authority reference
DN776941- FTS notice number
2025/S 000-058259- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052b47Find a Tender
- How it runs
- It is a multistage process which will include prequalification requirements, quality testing, and presentation/ live performance stages.
- This tender process will be formed of 3 stages
- Stage One - Quality and Commercial Assessment
- Stage Two - Live Performance Assessment
- Stage Three - Presentation
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 24 Oct 2025, 12:00 BST
- Clarification deadline
- 17 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
3 Jun 2025 → 23 Jul 2026 · 10 dates- Planning notice published3 Jun 2025, 10:24 BST
- Next notice expected14 Jul 2025, 23:59 BST
- Tender notice published393 days ago19 Sept 2025, 16:51 BST
- Clarification questions by366 days ago17 Oct 2025, 12:00 BST
- Submission deadline359 days ago24 Oct 2025, 12:00 BST
- Award decision expected by229 days ago2 Mar 2026, 23:59 GMT
- Assessment summaries sent221 days ago11 Mar 2026
- Standstill ends207 days ago24 Mar 2026, 23:59 GMT
- Contract starts200 days ago1 Apr 2026, 00:00 BST
- Latest notice published87 days ago23 Jul 2026, 13:29 BST
Notice history
9 events · 4 releases on Find a Tender · since 3 Jun 2025- Planned procurement notice published3 Jun 2025, 10:24 BSTUK3
- Tender notice published19 Sept 2025, 16:51 BSTUK4
- Published value updated to £1,200,00019 Sept 2025, 16:51 BSTwas £900,000
- Status changed to active19 Sept 2025, 16:51 BST
- Deadline moved to 24 Oct 2025, 12:00 BST19 Sept 2025, 16:51 BST+24 days · was 30 Sept 2025, 12:00 BST
- Contract award notice published12 Mar 2026, 07:26 GMTUK6
- Status changed to complete12 Mar 2026, 07:26 GMT
- Contract signature expected31 Mar 2026, 23:59 BSTscheduled
- Contract details notice published23 Jul 2026, 13:29 BSTUK7
Routine re-releases (4)
- 2025-06: 1 release · 3 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £900,0001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 3 Jul 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Jordan Productions LimitedSMENSDC1434 Pantomime Performances at the Palace Theatre Newark1 Aug 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: Subject to supplier performance | £900,000 | 9 Mar 2026 | Awarded |
Contracts
NSDC1434 · Jordan Productions LimitedSME
- Signed
- 3 Jul 2026
- Value
- £900,000
- Period
- 1 Aug 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- Subject to supplier performance
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 7 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Rutland County CouncilBeneficiary authority
- Welland ProcurementProcess contact pointProcuring entityBuyer
Bidders & participating suppliers
1 commercial party on the notice- JORDAN PRODUCTIONS LIMITEDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Homepage of the ProContract portal
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender