Find a TenderAwarded

Published 20 Feb 2025, 14:34 GMT

Official UK procurement notice

NPTCBC Pumping Station Maintenance

Authority: Neath Port Talbot County Borough Council (Local council)

ServicesOpen procedureSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction & Civil Engineering (45)Repair & Maintenance (50)

+1 more

Architecture & Engineering (71)

Delivery: Wales (UKL17)

Awarded value£501,079published contract · exc. VAT

Submissions closed 25 Mar 2025awarded 5 Sept 2025

Awarded to SAMATRIX LIMITED

Contract term 3 yrsends 31 May 2028 · extension options published · starts 1 Jun 2025

What is being bought

Published requirement description

Neath Port Talbot County Borough Council sought to invite suitably qualified and experienced organisations to tender for a contract for the Maintenance of Pumping Stations within the County Borough of Neath Port Talbot. The services involve the service maintenance and operation of pumping station installations and ancillary equipment that are controlled by the Council.

CPV: Electrical engineering installation works · Electrical equipment and apparatus · Mechanical and electrical engineering services · Mechanical engineering installation works · Repair and maintenance services of pumps

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal 3 yrs

Contract period: 1 Jun 2025 – 31 May 2028 (3 yrs)

Delivery: Wales

Extensions: The contract is anticipated to commence on the 1st June 2025 and will run for a period of three years, with the option to extend for a further year if considered appropriate. However, the performance of the successful contractor will be reviewed annually and the Council reserves the right to re-tender at that time if it is deemed necessary.Variant bids: not allowed

31600000 Electrical equipment and apparatus 45315100 Electrical engineering installation works 45351000 Mechanical engineering installation works 50511000 Repair and maintenance services of pumps 71334000 Mechanical and electrical engineering services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 150Price: 150

Published sub-criteria (8)

Overall Technical: 50
Sub Weighting - Q1 - Objective Delivery: 30
Sub Weighting - Q2 - Management Methodology: 40
Sub Weighting - Q3 - Resources: 20
Sub Weighting - Q4 - Health and Safety: 10
Overall Commercial: 50
Sub Weighting - Labour: 50
Sub Weighting - Schedule of Costs (All Stations): 50

Published award criteria (8)

Overall Technical: 50
Sub Weighting - Q1 - Objective Delivery: 30
Sub Weighting - Q2 - Management Methodology: 40
Sub Weighting - Q3 - Resources: 20
Sub Weighting - Q4 - Health and Safety: 10
Overall Commercial: 50
Sub Weighting - Labour: 50
Sub Weighting - Schedule of Costs (All Stations): 50

What this means for your bid

Price carries 150 of 300 points: a 10% discount moves about 15 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 20 Feb 2025, 14:34 GMT
Last source update: 17 Sept 2025, 14:09 BST
Award evaluation window: 25 Mar 2025 – …
Authority reference: CPU24-25-47
FTS notice number: 2025/S 000-057354
Classification (CPV): Electrical engineering installation worksElectrical equipment and apparatusMechanical and electrical engineering servicesMechanical engineering installation worksRepair and maintenance services of pumps
Delivery area: Wales (UKL17)
Official registry OCID: ocds-h6vhtk-04e51c Find a Tender

Contract terms

Performance terms: As provided for in the ITT

Publisher note: (WA Ref:155814)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 25 Mar 2025, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bids opened: 25 Mar 2025, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

25 Mar 2025 → 17 Sept 2025 · 4 dates

Submission deadline
25 Mar 2025, 12:00 GMT
Bids opened
25 Mar 2025, 12:00 GMT
Contract starts
1 Jun 2025, 00:00 BST
Notice published398 days ago
17 Sept 2025, 14:09 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
17 Sept 2025, 14:09 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £501,0791 contract exc. VAT

Bids received 22 from SMEs

Contracts signed 1latest 5 Sept 2025

Awarded to	Value	Date	Status
SAMATRIX LIMITEDSME	£501,079 †	—	Awarded

Contracts

Contract 057354-2025-CPU24-25-47-1 · SAMATRIX LIMITEDSME
Signed
5 Sept 2025
Value
£501,079
Period
… – 31 May 2028
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	2	—	—

Contracting authority & participating public bodies

Neath Port Talbot County Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, Port Talbot, Wales, SA13 1PJContact name, email Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

SAMATRIX LIMITEDAwarded supplier Unit 1a Century Park, Swansea Enterprise Park, Swansea, Wales, SA68RP

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria