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Published 26 Jun 2026, 16:51 BST

Official UK procurement notice

Nottingham Community Housing Association - NCHA202541 Franking Machine Procurement

Official notice

Authority: Nottingham Community Housing Association Limited (Housing)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Postal and telecommunications services (64) Delivery: UK
Published estimate£120,000≈ £120k / year · £150,000 inc. VAT
Submissions closed 27 Jul 2026
Contract term 1 yrends 1 Oct 2027 · up to 30 Sept 2031 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

This project is to procure a replacement franking machine for the NCHA main head office in Clifton, Nottingham. The current contract is due to expire this year and the existing machine no longer meets business needs; despite a broader move toward digital communication, a machine remains essential for legal documents and recorded delivery, with relatively low usage of around 750 items per month.

CPV: Office machinery, equipment and supplies except computers, printers and furniture · Postal and telecommunications services

The lotProcurement structure

single lot · value published
Lot #1Renewal 1 yrSMEPublished value£120,000
Contract period: 1 Oct 2026 – 1 Oct 2027 (1 yr) · up to 30 Sept 2031 with extensionsValue: £120,000 exc. VAT · £150,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Option to extend by four further periods of 1 year (1+1+1+1) up to a maximum term of 5 years
30100000 Office machinery, equipment and supplies except computers, printers and furniture64000000 Postal and telecommunications services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: Quallity Split
  • Price: Price plit
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Jun 2026, 16:51 BST
Last source update
26 Jun 2026, 16:51 BST
Authority reference
NCHA202541
FTS notice number
2026/S 000-060527
Latest notice
Tender notice (UK4)
Classification (CPV)
Office machinery, equipment and supplies except computers, printers and furniturePostal and telecommunications services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-06be9f Find a Tender

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredElectronic submission allowed
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
27 Jul 2026, 12:00 BST
Clarification deadline
20 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All submissions and clarification questions must be submitted through the MyTenders Portal www.mytenders.co.uk/Access/Login.aspx ↗

Timeline

26 Jun 2026 → 1 Oct 2026 · 4 dates
  1. Tender notice published117 days ago
    26 Jun 2026, 16:51 BST
  2. Clarification questions by94 days ago
    20 Jul 2026, 12:00 BST
  3. Submission deadline87 days ago
    27 Jul 2026, 12:00 BST
  4. Contract starts21 days ago
    1 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    26 Jun 2026, 16:51 BST
    UK4

Contracting authority & participating public bodies

Nottingham Community Housing Association Limited

Contracting authorityPublic undertaking GB-PPON: PNBW-6182-MLVN Clifton Place, Nottingham, East Midlands, NG11 8PYContact name, email

Official documents & specifications (12)

Official links; attachments are not copied

Tender pack and attachments

Show 3 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender