Official UK procurement notice
Servicing, Maintenance and Replacement of Heating and Catering Equipment
Authority: Mid and West Wales Fire and Rescue Authority (Police & fire)
Sectors: Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45) Delivery: Wales (UKL14)
Published estimate£450,000envelope for 3 lots · £540,000 inc. VAT
Submissions closed 17 Apr 2026awarded 7 Jul 2026
Awarded to Mains Gas Ltd, RIVERSIDE INDUSTRIAL EQUIPMENT LIMITED3 awards
Contract term 2 yrsends 7 Jun 2028 · up to 7 Jun 2032 with extensions · starts 8 Jun 2026
What is being bought3 lots · detail below
Published requirement descriptionMid and West Wales Fire and Rescue Authority is seeking suitably qualified and experienced contractors to provide the servicing, maintenance, repair and replacement of our heating and catering equipment.The contractors will be required to deliver:
- Planned preventative maintenance and bi-annually statutory servicing;
- Reactive maintenance and repairs;
- Renewal or replacement of equipment where assets are beyond economic repair;
- 24/7/365 emergency call-out coverage;
- Provision of compliance documentation;
- Coordination with organisation’s contract manager. The requirement will be split into 3 Lots:
- Lot 1 – Western Division (Pembrokeshire & Carmarthenshire)
- Lot 2 – Southern Division (Swansea & Neath Port Talbot)
- Lot 3 – Northern Division (Ceredigion & Powys). Please note that suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available. The Contract Term for each Lot shall be for a period of 2 years with the option to extend by a further 4 years at 2 year intervals. Due to no bids being received for Lot 1 - Western Division, all suppliers who submitted a tender for Lots 2 and 3 and passed the 60% quality threshold were given the opportunity to submit a bid for Lot 1.
- The authority expects to re-tender this requirement around 11 Mar 2032, 23:59 GMT.
CPV: Boiler installation work · Boiler installations · Central-heating radiators and boilers and parts · Gas appliance maintenance services · Repair and maintenance services of boilers · Repair and maintenance services of catering equipment · Repair and maintenance services of central heating
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£450,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1Western DivisionAwardedRenewalPublished value£150,000
Pembrokeshire and Carmarthenshire
Lot #2Southern DivisionAwardedRenewalPublished value£150,000
Swansea and Neath Port Talbot
Lot #3Northern DivisionAwardedRenewalPublished value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (3)
- Technical/Quality: 30%
- Price: 60%
- Social Value: 10%
Published award criteria (3)
- Technical/Quality
- Price
- Social Value
Lot distribution rule: Suppliers will only be able to bid for a maximum of 1 Lot from the 3 Lots available
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 11 Mar 2032
- First published
- 6 Feb 2026, 15:12 GMT
- Last source update
- 24 Jul 2026, 14:04 BST
- Award evaluation window
- Submission end – 15 May 2026
- Authority reference
PA23GPAGST5- FTS notice number
2026/S 000-021965- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064a58Find a Tender- Contract terms summary
All invoices to be e-mailed directly to [email protected]
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 17 Apr 2026, 12:00 BST
- Clarification deadline
- 10 Apr 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Timeline
6 Feb 2026 → 24 Jul 2026 · 11 dates- Planning notice published252 days ago6 Feb 2026, 15:12 GMT
- Market engagement235 days ago23 Feb 2026, 23:59 GMT
To inform open FTS tender, suppliers are invited to an online information event on 25th February 2026, 10am - 10:45am, via Microsoft Teams, where representatives of Mid and West Wales Fire and Rescue Authority will outline the procurement and the tender submission process, as well as fielding questions from prospective bidders.
Please register your interest to bid for this opportunity via the sell2wales notice and register your place at the engagement event by contacting David Williams - [email protected] by 5pm on 23rd February 2026.
- Next notice expected227 days ago3 Mar 2026, 23:59 GMT
- Tender notice published219 days ago11 Mar 2026, 16:22 GMT
- Clarification questions by189 days ago10 Apr 2026, 17:00 BST
- Submission deadline182 days ago17 Apr 2026, 12:00 BST
- Award decision expected by154 days ago15 May 2026, 23:59 BST
- Contract starts131 days ago8 Jun 2026, 00:00 BST
- Assessment summaries sent102 days ago7 Jul 2026, 00:00 BST
- Standstill ends91 days ago17 Jul 2026, 23:59 BST
- Latest notice published84 days ago24 Jul 2026, 14:04 BST
Notice history
10 events · 5 releases on Find a Tender · since 6 Feb 2026- Preliminary market engagement notice published6 Feb 2026, 15:12 GMTUK2
- Tender notice published11 Mar 2026, 16:22 GMTUK4
- Status changed to active11 Mar 2026, 16:22 GMT
- Procurement method changed11 Mar 2026, 16:22 GMT
- Deadline published: 17 Apr 2026, 12:00 BST11 Mar 2026, 16:22 GMT
- Tender notice published12 Mar 2026, 08:46 GMTUK4
- Contract award notice published7 Jul 2026, 10:28 BSTUK6
- Status changed to complete7 Jul 2026, 10:28 BST
- Contract signature expected20 Jul 2026, 23:59 BSTscheduled
- Contract details notice published24 Jul 2026, 14:04 BSTUK7
Routine re-releases (5)
- 2026-03: 1 release · 11 Mar 2026
- 2026-02: 1 release · 6 Feb 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3
Awarded value £450,0003 awards exc. VAT
Bids received 1717 from SMEs
Contracts signed 3latest 20 Jul 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Western Division1 award | |||
| Mains Gas LtdSME, RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSMEjoint awardNorthern Division22 Jul 2026 – 21 Jul 2028 · up to 21 Jul 2032Extensions: option to extend by a further 4 years at 2 year intervals | £150,000 | 7 Jul 2026 | Awarded |
| Lot 2 · Southern Division1 award | |||
| RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSMEWestern Division22 Jul 2026 – 21 Jul 2028 · up to 21 Jul 2032Extensions: option to extend by a further 4 years at 2 year intervals | £150,000 | 7 Jul 2026 | Awarded |
| Lot 3 · Northern Division1 award | |||
| Mains Gas LtdSME, RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSMEjoint awardSouthern Division 22 Jul 2026 – 21 Jul 2028 · up to 21 Jul 2032Extensions: option to extend by a further 4 years at 2 year intervals | £150,000 | 7 Jul 2026 | Awarded |
Contracts
Western Division · Mains Gas LtdSME, RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSME
- Signed
- 20 Jul 2026
- Value
- £150,000
- Period
- 21 Jul 2026 – 20 Jul 2028 · up to 20 Jul 2032 with extensions
- Status
- active
- Extensions
- option to extend by a further 4 years at 2-year intervals
Southern Division · RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSME
- Signed
- 20 Jul 2026
- Value
- £150,000
- Period
- 21 Jul 2026 – 20 Jul 2028 · up to 20 Jul 2032 with extensions
- Status
- active
- Extensions
- option to extend by a further 4 years at 2-year intervals
Northern Division · Mains Gas LtdSME, RIVERSIDE INDUSTRIAL EQUIPMENT LIMITEDSME
- Signed
- 20 Jul 2026
- Value
- £150,000
- Period
- 21 Jul 2026 – 20 Jul 2028 · up to 20 Jul 2032 with extensions
- Status
- active
- Extensions
- option to extend by a further 4 years at 2-year intervals
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Western Division | 7final-stage tenders | 7 | 0 | — |
| 2 · Southern Division | 8final-stage tenders | 8 | 0 | — |
| 3 · Northern Division | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Mains Gas LtdAwarded supplier
- Riverside Industrial Equipment LtdAwarded supplier
Official documents & specifications (20)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ITT Part 2
- Bidding documents and specifications Appendix I - MAWWFRA Contractors Safety Guidelines Booklet
- Bidding documents and specifications ITT Part 1
- Bidding documents and specifications Appendix H - MAWWFRA Contractors Management of Contractors Procedure
- Bidding documents and specifications Appendix G - Welsh Language Standards Questionnaire
- Bidding documents and specifications Appendix F - Pricing Schedule
- Bidding documents and specifications Appendix E - MAWWFRA Plant Asset List
- Bidding documents and specifications Appendix D - Service Specification
Show 3 more documents
- Bidding documents and specifications Appendix C - Specification
- Bidding documents and specifications Appendix B - Terms and Conditions of Contract
- Bidding documents and specifications Appendix A - Welsh Procurement Specific Questionnaire
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender