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Published 27 Feb 2023, 09:41 GMT

Official UK procurement notice

NHSDG - Estates & Property - Water Hygiene & Legionella Prevention - June 2025 - June 2028

Official notice

Authority: Dumfries and Galloway Health Board·Consortium: 2 public authorities

Dynamic marketServicesRestricted procedureSME suitable

Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM92)

Dynamic market estimate£825,000market-wide estimate, not attributable revenue · 1 value update

Submissions closed 27 Feb 2025awarded 6 Jun 2025

What is being bought

Published requirement description

Water Hygiene & Legionella prevention and Associated Works in accordance with guidance and statutory requirements in NHSDG properties throughout Dumfries & Galloway.

Recurrence: 3-4 years

CPV: Consulting services for water-supply and waste-water other than for construction

How this dynamic market works

From the published notice

Type: Dynamic market
Bids received: 4 bids received · 2 suppliers appointed

The lotProcurement structure

single lot · value published

Lot #1All bidders responding to this opportunity are to complete the accompanying Single…AwardedRenewalPublished value£825,000

All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works enclosed in this Contract Notice.

At the invitation to tender stage the tender pricing element will be assessed on the completed pricing schedule.

Specific Requirements

A detailed specification will be included in the ITT. However some of the main features are as follows:

It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of the Legionella Control Association and are Chas Advanced members .

Delivery: Scotland

Extensions: No later than [1 months] from the end of the Initial Term NHSDG may (at its discretion) extend the contract by a further one year.Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

90713100 Consulting services for water-supply and waste-water other than for construction

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Quality: 40
Price: 60

Conditions of participation1

Suitability
It is a requirement of NHSD&G that all contractors must be registered with the Legionella Control Association, LCA member standards to include Water Treatment Services, Hot & Cold Water Monitoring and Inspection Services, Cleaning and Disinfection Services, Independent Consultancy Services and Legionella Sampling and Testing Services, proof of registration will be required prior to acceptance of any contractor.
The Contractor must be CHAS Advanced registered member within six months of contract award and a minimum CHAS registered (or other SSIP equivalent) at completion of the SPD.

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“NHSDG - Estates & Property - Water Hygiene & Legionella Prevention -…” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Dynamic market
Who may use this agreement: Any qualifying supplier may apply while the market is open
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · 3-4 years
First published: 27 Feb 2023, 09:41 GMT
Last source update: 6 Jun 2025, 11:05 BST
Authority reference: NHSDG0042025
FTS notice number: 2025/S 000-030498
Classification (CPV): Consulting services for water-supply and waste-water other than for construction
Delivery area: Scotland (UKM92)
Official registry OCID: ocds-h6vhtk-03ac0a Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: See enclosed Scope of Works and SPD

Review and risk notes

Review procedure: Arbitration

Publisher note: (SC Ref:801011)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Admission period ends: 27 Feb 2025, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

27 Feb 2025 → 6 Jun 2025 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
27 Feb 2025, 12:00 GMT
Invitations to tender expected
21 Mar 2025
Notice published
6 Jun 2025, 11:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Jan 2025

Published value published: £825,000
23 Jan 2025, 12:58 GMT
Status changed to active
23 Jan 2025, 12:58 GMT
Deadline published: 27 Feb 2025, 12:00 GMT
23 Jan 2025, 12:58 GMT
Buyer details updated
23 Jan 2025, 12:58 GMT
Status changed to complete
6 Jun 2025, 11:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 42 from SMEs

Contracts signed 2latest 6 Jun 2025

2 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

Contract 030498-2025-NHSDG004205-1
Signed
6 Jun 2025
Value
£649,460
Status
active
Contract 005644-2023-NHSDG0072022-1
Signed
27 Feb 2023
Value
£943,041
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids · 4 electronic · 4 from abroad	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Dumfries and Galloway Health Board

Contracting authorityBody governed by public lawHealth Mountainhall Treatment Centre Bankend Road, Dumfries, Scotland, DG1 4TGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Dumfries & Galloway Health BoardReview contact point DumfriesContact phone
Royal Institution of Chartered SurveyorsMediation body Edinburgh
Sherrif CourtReview body Dumfries

Suppliers admitted to the dynamic market

2 commercial parties on the notice

Cleartech Group LtdAdmitted to the market Block 2, Unit 9, First Road, Blantyre Industrial Estate, Glasgow, Scotland, G72 0NDContact phone
Integrated Compliance ServicesAdmitted to the market Linburn Business Park, Unit 3, Brown Street, Coatbridge, Scotland, ML5 4ASContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria