NHS West Yorkshire ICB (Leeds) Domiciliary Care for Continuing Healthcare

The ICB in Leeds is awarding a Dynamic Purchasing System (DPS) for home care for continuing healthcare in Leeds. Any reference to ITT’s or Tenders in the portal also refers to a DPS.

Please Note: The Services to which this Procurement relates fall within Schedule 3 of the Public Contracts Regulations 2015 (the ‘Regulations’). As such, the procurement of the Services is being run as a bespoke, process akin to, but not the same as, the Dynamic Purchasing System Procedure. In conducting this process WY ICB in Leeds (previously NHS Leeds CCG) does not intend to hold itself bound by any of the Regulations, save those applicable to Schedule 3 services and therefore any reference to a DPS are not intended to conform to section 34 of the Regulations.

The total annual demand across the city is approximately 680,000 hours.

Demand broken down by postcode can be found on the map within the ATTACHMENTS.

Demand is variable and the numbers shown are indicators of previous use, they are not a guarantee of hours.

The DPS will be open to providers to participate until 12 noon on 31 May 2027 and providers can request to participate at any time. Evaluations of applications will take place at least every quarter.

Participants must be able to provide care to postcodes within the boundaries of NHS Leeds ICB. There are occasions when Leeds CHC funded service users live just outside the boundaries, the map in attachments details the postcode where Leeds CHC funded service users are receiving domiciliary care.

Participation and approval in the DPS does not guarantee activity or income and in the interests of being transparent the number of packages may decrease due to longer term commissioning plans meaning some provisions or postcodes mentioned above are no longer sourced via the DPS.

There will be two routes to care brokered to the DPS approved provider list;

• Block purchasing care hours
• Individual care packages

Block

The request will be sent via secure email to all approved providers with a deadline to respond by. The request will include, as a minimum, the area to be covered, the number of hours and the duration the care hours are required but may also include other stipulations.

Once the deadline has passed the block hours will be awarded to the provider that is ranked first based on a CQC rating score. Where more than one provider has the same score, and tied first in the ranking, the provider to award the block hours to will be decided by who can commence the block hours the soonest and then by who responded the earliest.

Once care packages are allocated under the block arrangement the provider is expected to carry out the care required until notified by the commissioner or a representative of the commissioner. If the care is required beyond the block arrangement, then care is to continue at the hourly rate specified in the block arrangement.

If the provider does not deliver planned care as requested, once the block arrangement is in place, then the value of the block arrangement will be reduced, and the commissioner may terminate the block arrangement with immediate effect.

Individual Care Packages

The Care Coordination Team will upload support plans that require a provider to be sourced, into the brokerage system, SProc.net. The care package will be awarded after 4 hours have elapsed to the provider that is ranked first based on a CQC rating score. Where more than one provider has the same score, and tied first in the ranking, the provider to award the care package to will be decided by who can commence the care package the soonest and then by who responded the earliest.

All packages sourced before the DPS is established will remain with the care providers already in place.

The estimated value of the total demand is £15,000,000 per annum.