Official UK procurement notice
NHG - Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste - Essex
Authority: Notting Hill Genesis (Public body)
What is being bought4 lots · detail below
Published requirement descriptionNHG is seeking to appoint service providers for cleaning services across Essex. The procurement will be divided into two cleaning contracts-covering North and South Essex. The scope of services includes, but is not limited to: general cleaning, window cleaning, bulk waste collectiona and supply of consumables
Contract 1: Essex (North) Cleaning
Chelmsford, Colchester, Epping, Harlow
Contract 2: Essex (South) Cleaning
Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
The 2 cleaning contracts (Essex North and Essex South) will be awarded separately to encourage market competition, promote SME participation, and reduce supply chain risks where applicable. There are no limitations on the number of lots / contracts a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
- How the procedure runs: NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex, with separate contracts (4 in total) for North and South Essex. The scope includes cleaning, window cleaning, grounds maintenance, bulk waste collection, consumables supply, and playground upkeep. It is envisaged that the contract(s) will be awarded separately to encourage market competition and promote SME participation, and reduce supply chain risks where applicable. However, there are no limitations on the number of lots a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts. This is a competitive flexible procedure as detailed within the accompanying documents. To be shortlisted to be invited to tender, Participants must fully pass both Stage 1 (initial screening assessment) and suitability assessment) Participants must also be ranked amongst the top 5 highest suppliers for the scored questions. Notting Hill Genesis reserves the right to shortlist all additional Participants who are within 5% marks of the 5th highest scoring participant(s). In the event that Notting Hill Genesis exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted. Participants should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract(s).
CPV: Accommodation, building and window cleaning services · Bin-cleaning services · Car park cleaning services · Caretaker services · Ceiling or wall light fittings · Graffiti removal services · Grassing services · Grounds maintenance services · Household-refuse collection services · Lamps and light fittings · Landscape gardening services · Light bulbs · +11 more
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£7,000,000 together) · same evaluation weights on every lotLot #1Essex (North) CleaningAwardedRenewalPublished value£1,600,000
The source published no individual description for this lot.
- Economic & financial standing
See information within the PSQ
- Technical & professional ability
See information within the PSQ
Lot #2Essex (South) CleaningRenewalPublished value£1,900,000
Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service in the following locations:
Essex (South) - Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea
- Economic & financial standing
See information within the PSQ document
- Technical & professional ability
See information within the PSQ document
Lot #3Essex (North) Ground MaintenanceRenewalPublished value£1,200,000
Deliver gardening and grounds maintenance service to its estates in the following locations:
Essex (North) - Chelmsford, Colchester, Epping and Harlow
- Economic & financial standing
See information within the PSQ
- Technical & professional ability
See information within the PSQ
Lot #4Essex (South) Grounds MaintenanceRenewalPublished value£2,300,000
Deliver gardening and grounds maintenance service to its estate in the following locations:
Essex (South) - Basildon, Brentwood, Castle Point, Rochford, Thurrock and Southend on Sea
- Economic & financial standing
See information within the PSQ documents
- Technical & professional ability
See information within the PSQ documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 15 Jul 2025, 22:59 BST
- Last source update
- 21 May 2026, 17:41 BST
- Award evaluation window
- Submission end – 26 Aug 2025
- Authority reference
XPROC2114a- FTS notice number
2025/S 000-040332- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0548afFind a Tender
- How it runs
NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex, with separate contracts (4 in total) for North and South Essex. The scope includes cleaning, window cleaning, grounds maintenance, bulk waste collection, consumables supply, and playground upkeep. It is envisaged that the contract(s) will be awarded separately to encourage market competition and promote SME participation, and reduce supply chain risks where applicable. However, there are no limitations on the number of lots a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.
This is a competitive flexible procedure as detailed within the accompanying documents. To be shortlisted to be invited to tender, Participants must fully pass both Stage 1 (initial screening assessment) and suitability assessment) Participants must also be ranked amongst the top 5 highest suppliers for the scored questions. Notting Hill Genesis reserves the right to shortlist all additional Participants who are within 5% marks of the 5th highest scoring participant(s). In the event that Notting Hill Genesis exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.
Participants should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract(s).
How it was run
Official notice- Requests to participate (first stage)
- 11 Jul 2025, 12:00 BST
- Submission deadline
- 28 Jul 2025, 12:00 BST
- Clarification deadline
- 22 Jul 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
For more information about this opportunity, please visit the Delta portal at: www.delta-esourcing.com/tenders/UK-London:-G… ↗
To respond to this opportunity, please click here: www.delta-esourcing.com/respond/WTM2TEVD78 ↗
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email [email protected].
Timeline
13 Jun 2025 → 21 May 2026 · 9 dates- Tender notice published13 Jun 2025, 15:08 BST
- Expressions of interest by11 Jul 2025, 12:00 BST
- Clarification questions by22 Jul 2025, 12:00 BST
- Submission deadline28 Jul 2025, 12:00 BST
- Award decision expected by26 Aug 2025, 23:59 BST
- Contract starts261 days ago3 Feb 2026
- Assessment summaries sent239 days ago25 Feb 2026
- Standstill ends229 days ago6 Mar 2026, 23:59 GMT
- Latest notice published154 days ago21 May 2026, 17:41 BST
Notice history
7 events · 3 releases on Find a Tender · since 13 Jun 2025- Tender notice published13 Jun 2025, 15:08 BSTUK4
- Tender notice published17 Jun 2025, 10:14 BSTUK4
- Tender notice published15 Jul 2025, 22:59 BSTUK4
- Contract award notice published25 Feb 2026, 18:22 GMTUK6
- Status changed to complete25 Feb 2026, 18:22 GMT
- Contract signature expected22 Mar 2026, 23:59 GMTscheduled
- Contract details notice published21 May 2026, 17:41 BSTUK7
Published amendments (2)
Following the relevant sites review, it has been determined that some locations fall outside the scope of the contract/Lots under this tender. As a result, the financial threshold needed updating. In addition, to encourage more SMEs to take part in this procurement, we have identified and varied some conditions of participations. Specifically, these include: • Adjustments to the required insuran…
Further detailed information regarding the values for all four Lots, along with the link to submit a response to this opportunity, has now been provided.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Essex (North) Cleaning2 awards | |||
| Cleanscapes Ltd4 May 2026 – 2 Feb 2029 · up to 2 Feb 2033Extensions: Optional 4-year extension period (1+1+1+1) | £1,556,921 | 25 Feb 2026 | Awarded |
| PCMS Cleaning Services LimitedEssex South Cleaning4 May 2026 – 2 Feb 2029 · up to 2 Feb 2033Extensions: Optional 4-year extension (1+1+1+1) | £2,147,388 | 25 Feb 2026 | Awarded |
Contracts
Contract 2 · PCMS Cleaning Services Limited
- Signed
- 3 May 2026
- Value
- £2,147,388
- Period
- 4 May 2026 – 2 Feb 2029 · up to 2 Feb 2033 with extensions
- Status
- active
- Extensions
- Optional 4-year extension (1+1+1+1)
Contract 1 · Cleanscapes Ltd
- Signed
- 10 Apr 2026
- Value
- £1,556,921
- Period
- 4 May 2026 – 2 Feb 2029 · up to 2 Feb 2033 with extensions
- Status
- active
- Extensions
- Optional 4-year extension period (1+1+1+1)
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Essex (North) Cleaning | 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Cleanscapes LtdAwarded supplier
- PCMS Cleaning Services LimitedAwarded supplier
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender