Find a TenderAwarded

Published 6 Mar 2023, 13:40 GMT

Official UK procurement notice

NHFM Grounds Maintenance & Winter Services

Authority: NORTHUMBRIA HEALTHCARE FACILITIES MANAGEMENT LIMITED (Public body)·Consortium: 2 public authorities

2 lotsServicesOpen procedure

Sectors: Transport Equipment & Vehicles (34)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)Cleaning & Environmental Services (90) Delivery: North East (UKC21)

Awarded value£497,0002 contracts · exc. VAT

Submissions closed 12 Apr 2023awarded 29 Sept 2023

Awarded to COATSWORTH LANDSCAPES LTD2 awards

Contract term 2 yrsends 14 May 2025 · extension options published · starts 15 May 2023

What is being bought2 lots · detail below

Published requirement description

Provision of professional services of grass cutting, shrub bed maintenance, mechanical weeding, spraying / chemical application, soil / grass encroachment redressing, tree maintenance, hedge cutting, litter, leaf and debris clearance, hard area inspection, courtyard maintenance, roads and car park sweeping and bedding plant replacement. Provision of salting and snow clearance services On Occasion and at the Discretion of NHFM additional services in accordance with the specification may be requested.

CPV: Horticultural services · Road salt · Snow-clearing services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Grounds & Garden MaintenanceAwardedRenewal 2 yrs

Contract period: 15 May 2023 – 14 May 2025 (2 yrs)

Delivery: North East

Extensions: 2 x 12 month extensions * at discretion of NHFMVariant bids: not allowed

77300000 Horticultural services

Lot #2Salting & Snow ClearanceAwardedRenewal 2 yrs

Professional emergency and winter maintenance service to prevent disruption, delay and risk

of injury to staff, patients and general public in the event of inclement seasonal weather such

as snow, ice and other events. Ensuring the safe running and minimal disruption to the sites

allowing access to site facilities at all times.

Contract period: 15 May 2023 – 14 May 2025 (2 yrs)

Delivery: North East

Extensions: 2 x 12 month extensions * at discretion of NHFMVariant bids: not allowed

34927100 Road salt 90620000 Snow-clearing services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality: 60%
Cost: 40%

Published award criteria (2)

Quality: 60
Cost: 40

Lot distribution rule: LOT 1 Grounds & Garden Maintenance LOT 2 Salting / Snow Clearing

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 6 Mar 2023, 13:40 GMT
Last source update: 1 Mar 2024, 14:49 GMT
Award evaluation window: 12 Apr 2023 – …
Authority reference: DN656170
FTS notice number: 2024/S 000-006697
Classification (CPV): Horticultural servicesRoad saltSnow-clearing services
Delivery area: North East (UKC21)
Official registry OCID: ocds-h6vhtk-03ae60 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 12 Apr 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Participation fee: document
Bid validity: 1080 days from the deadline
Bids opened: 12 Apr 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

12 Apr 2023 → 1 Mar 2024 · 4 dates

Submission deadline
12 Apr 2023, 12:00 BST
Bids opened
12 Apr 2023, 12:00 BST
Contract starts
15 May 2023, 00:00 BST
Notice published
1 Mar 2024, 14:49 GMT

Notice history

2 events · 2 releases on Find a Tender · since 1 Mar 2024

Status changed to complete
1 Mar 2024, 14:49 GMT
Buyer details updated
1 Mar 2024, 14:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £497,0002 contracts exc. VAT

Bids received 9

Contracts signed 2latest 29 Sept 2023

Awarded to	Value	Date	Status
Lot 1 · Grounds & Garden Maintenance1 award
COATSWORTH LANDSCAPES LTDSME	£261,000 †	—	Awarded
Lot 2 · Salting & Snow Clearance1 award
COATSWORTH LANDSCAPES LTDSME	£236,000 †	—	Awarded

Contracts

NHFM Grounds Maintenance & Winter Services · COATSWORTH LANDSCAPES LTDSME
Signed
29 Sept 2023
Value
£261,000
Period
… – 14 May 2025
Status
active
Salting & Snow Clearance · COATSWORTH LANDSCAPES LTDSME
Signed
29 Sept 2023
Value
£236,000
Period
… – 14 May 2025
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Grounds & Garden Maintenance	4bids	—	—	—
2 · Salting & Snow Clearance	5bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Northumbria Healthcare Facilities Management Limited

Contracting authorityPublic bodyBody governed by public lawHealth Units 7&8 Silver Fox Way, Cobalt Business Park, Tyne and Wear, North East, NE27 0QJContact name, email, phone

Dispute resolution & review bodies

Head of ProcurementReview body North Shields

Bidders & participating suppliers

1 commercial party on the notice

Coatsworth Landscapes LtdAwarded supplier Bedlington, North East

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.