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Find a TenderAwardedContract details notice
Published 25 Aug 2026, 12:18 BST

Official UK procurement notice

Newcastle Christmas Market - Design and Decoration

Official notice

Authority: Newcastle City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: K02000001SME suitableVCSE suitable
Sectors: Business Services & Consultancy (79)Recreational, cultural and sporting services (92) Delivery: North East (UKC22)
Published estimate£80,000≈ £80k / year · £96,000 inc. VAT
Submissions closed 14 Sept 2026awarded 8 Oct 2026
Awarded to HLG LEISURE & EVENTS LTD
Contract term 1 yrends 30 Sept 2027 · up to 31 Dec 2027 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

Newcastle City Council is looking to appoint a provider to undertake the aesthetic design and decoration of the Christmas market. We are also looking for the provider to implement the design and supply/maintain/remove the dressing. The term of the contract covers the Christmas markets period of 2026 win an Option to Extend into the Christmas period of 2027.

CPV: Arts-facility operation services · Exhibition, fair and congress organisation services · Specialty design services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£80,000
Contract period: 1 Oct 2026 – 30 Sept 2027 (1 yr) · up to 31 Dec 2027 with extensionsValue: £80,000 exc. VAT · £96,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: 1 x Option to Extend the contract into the Christmas period of 2027.
79930000 Specialty design services79950000 Exhibition, fair and congress organisation services92320000 Arts-facility operation services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Contract award will be based on the Most Economically Advantageous Tender (MEAT). All compliant tenders will be evaluated against the published award criteria and weightings set out in the Invitation to Tender. Evaluation will consider both quality and price, with quality assessed against the specified requirements, methodology, experience, capacity, social value, and any other criteria detailed in the tender documents. The contract will be awarded to the bidder achieving the highest overall score following the evaluation process.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
25 Aug 2026, 12:18 BST
Last source update
14 Oct 2026, 14:49 BST
Authority reference
009537
FTS notice number
2026/S 000-080807
Latest notice
Contract details notice (UK7)
Classification (CPV)
Arts-facility operation servicesExhibition, fair and congress organisation servicesSpecialty design services
Delivery area
North East (UKC22)
Official registry OCID
ocds-h6vhtk-06eb7b Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Submission deadline
14 Sept 2026, 12:00 BST
Clarification deadline
8 Sept 2026, 17:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

For ITT documents for this opportunity please visit www.open-uk.org ↗

Timeline

25 Aug 2026 → 14 Oct 2026 · 5 dates
  1. Tender notice published50 days ago
    25 Aug 2026, 12:18 BST
  2. Clarification questions by36 days ago
    8 Sept 2026, 17:00 BST
  3. Submission deadline30 days ago
    14 Sept 2026, 12:00 BST
  4. Contract starts14 days ago
    1 Oct 2026, 00:00 BST
  5. Latest notice publishedearlier today
    14 Oct 2026, 14:49 BST

Notice history

3 events · 2 releases on Find a Tender · since 25 Aug 2026
  1. Tender notice published
    25 Aug 2026, 12:18 BST
    UK4
  2. Contract details notice published
    14 Oct 2026, 14:49 BST
    UK7
  3. Status changed to complete
    14 Oct 2026, 14:49 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £80,0001 contract exc. VAT
Contracts signed 1latest 8 Oct 2026
Awarded toValueDateStatus
HLG LEISURE & EVENTS LTDSME——Awarded

Contracts

  • Contract 1 · HLG LEISURE & EVENTS LTDSME

    Signed
    8 Oct 2026
    Value
    £80,000
    Period
    8 Oct 2026 – 30 Sept 2027 · up to 1 Oct 2027 with extensions
    Status
    active
    Extensions
    The Contract shall commence on 01 October 2026 and will cover the Christmas period of 2026, which typically runs from mid-November until 30th December, terminating on 30 September 2027 unless terminated earlier in accordance with the provisions of the Contract or the Council notifies the Provider in writing not less than 3 months prior to 30th September 2027 of the intention to take up the three-month option to extend.

Contracting authority & participating public bodies

Newcastle City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PBHM-6848-TWYG Civic Centre, Newcastle Upon Tyne, North East, NE1 8QHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • HLG LEISURE & EVENTS LTDAwarded supplierGB-COH: 14276281GB-PPON: PDRX-3119-ZZHX Cane House Tundry Way, Newcastle, North East, NE21 5SJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender