Find a TenderAwarded
Published 16 Nov 2021, 12:35 GMT

Official UK procurement notice

NEPO605 - Children's Advocacy, Independent Visitors, independent people for Children and Adult Complaints and Secure Reviews (P-007452 / C-012099)

Official notice

Authority: Newcastle City Council (Local council)·Consortium: 22 public authorities

7 lotsServicesOpen procedureMax 6 lots per supplier
Published estimate£1,800,000total for 7 lots
Submissions closed 20 Dec 2021awarded 20 Dec 2021
Awarded to A P and D Consultancy +9 more10 awards
Contract term Ends 31 Mar 2027extension options published

What is being bought7 lots · detail below

Published requirement description

Newcastle City Council (''the Lead Authority'') is acting as the lead authority on behalf of the North East Procurement Organisation (NEPO) and its Member Authorities, in respect of the procurement of this Flexible Procurement Agreement (Contract) for:

Lot 1 - Children's Advocacy,

Lot 2 - Independent Visitor Services

Lot 3 - Investigating Officers (Children and Adult Stage Two Complaints)

Lot 4 - Independent Persons (Children and Adult Stage Two Complaints)

Lot 5 - Independent Chairs for Stage Three Statutory Children's Social Care Complaints

Lot 6 - Independent Panellists for Stage Three Statutory Children's Social Care Complaints

Lot 7 - Independent Persons for Secure Accommodation Reviews

CPV: Health and social work services · Legal advisory and representation services

Lots and requirements (7)Procurement structure

7 lots · all with a published value (£1,870,000 together) · win at most 6 of them
Lot #1Children's AdvocacyAwardedPublished value£700,000
Contract period: … – 31 Mar 2027
Delivery: North East
Extensions: The original contract terms if for 36-months with 2 x 12-month options to extendVariant bids: not allowed
Lot #2Independent Visitor ServicesPublished value£180,000

Provision of Independent Visitor Services.

The Participating Authorities have discussed the risks and benefits of appointing the same Provider to deliver services under both Lots I and 2. For the following reasons they have decided that they will be appointing different Providers to each Lot:

  1. the cohort of Children / Young People eligible to access these services is different,
  2. referrals routes for these services are different,
  3. they feel that there is the potential for confusion of boundaries for the roles and responsibilities between advocates and independent visitors; these roles carry out two distinct functions, and
  4. we feel that by appointing different Providers to deliver services under Lots 1 and 2 will encourage applications to a wider group of Providers, including smaller Providers who may only be able to provide Services under one of these Lots.
Delivery: North East
Extensions: 2 x 12-month options to extendVariant bids: not allowed
Lot #3Investigating Officers (Children and Adult Stage Two Complaints)Published value£600,000

Provision of Investigating Officers (Children and Adult Stage Two Complaints) Services

Delivery: North East
Extensions: 2 x 12-month options to extendVariant bids: not allowed
Lot #4Independent Persons (Children and Adult Stage Two Complaints)Published value£240,000

Delivery of Independent Persons (Children and Adult Stage Two Complaints) Services

Delivery: North East
Extensions: 2 x 12-month options to extendVariant bids: not allowed
Lot #5Independent Chairs for Stage Three Statutory Children's Social Care ComplaintsPublished value£60,000

Delivery of Independent Chairs for Stage Three Statutory Children's Social Care Complaints Services

Delivery: North East
Extensions: 2 x 12-month options to extendVariant bids: not allowed
Lot #6Independent Panellists for Stage Three Statutory Children's Social Care ComplaintsPublished value£60,000

Delivery of Independent Panellists for Stage Three Statutory Children's Social Care Complaints Services

Delivery: North East
Extensions: 2 x 12-month options to extendVariant bids: not allowed
Lot #7Independent Persons for Secure Accommodation ReviewsPublished value£30,000

Delivery of Independent Persons for Secure Accommodation Reviews Services

Delivery: North East
Extensions: 2 x 12-month options to extendVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation3
  • Suitability

    Full requirements are detailed in the tender pack

  • Economic & financial standing

    Full requirements are detailed in the tender pack

    Minimum: Full requirements are detailed in the tender pack
  • Technical & professional ability

    Full requirements are detailed in the tender pack

    Minimum: Full requirements are detailed in the tender pack

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Nov 2021, 12:35 GMT
Last source update
21 Oct 2026, 16:52 BST
Award evaluation window
21 Dec 2021 – …
FTS notice number
2026/S 000-099686
Classification (CPV)
Health and social work servicesLegal advisory and representation services
Delivery area
UKNorth East (UKC)
Official registry OCID
ocds-h6vhtk-02f719 Find a Tender
Contract terms
Performance terms

Full requirements are detailed in the tender pack

Publisher note: Newcastle City Council (''the Lead Authority'') is acting as the lead authority on behalf of the North East Procurement Organisation (NEPO) and its Member Authorities, in respect of the procurement of this Flexible Procurement Agreement (Contract) for: Lot 1 - Children's Advocacy, Lot 2 - Independent Visitor Services Lot 3 - Investigating Officers (Children and Adult Stage Two Complaints) Lot 4 - Independent Persons (Children and Adult Stage Two Complaints) Lot 5 - Independent Chairs for Stage Three Statutory Children's Social Care Complaints Lot 6 - Independent Panellists for Stage Three Statutory Children's Social Care Complaints Lot 7 - Independent Persons for Secure Accommodation Reviews The North East regional governance arrangements have determined that this is a non-mandatory collaborative exercise, and as a result, Local Authorities can 'opt-in' to the six different elements of the solution, with some Local Authorities choosing to continue to purchase some of these services through other local arrangements. The Participating Local Authorities 'opting in' to the initial phase of this solution will be: 1. Darlington - all elements except Independent Visitors, 2. Durham - all elements except Children's Advocacy 3. Gateshead - all elements 4. Hartlepool - all elements except Independent Visitors 5. Middlesbrough - all elements except Independent Visitors, 6. Newcastle (Lead Authority) - all elements 7. North Tyneside - all elements except Independent Visitors, 8. Northumberland - all elements except Children's Advocacy 9. Redcar & Cleveland - all elements except Independent Visitors, 10. South Tyneside - all elements 11. Stockton - all elements except Independent Visitors, and 12. Sunderland - all elements Local Authorities who have 'opted out' for any Lot at this initial period of the solution may 'opt-in' to use the solution during its term. The agreement will be available for use by all NEPO Members. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org. This agreement will also be made available to all current and future NEPO Associate Members. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list. NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services. Please see the following websites for further details: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm https://www.gov.uk/government/organisations/department-for-education https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies http://www.schoolswebdirectory.co.uk/localauthorities.php http://www.ukschoolsdirectory.net https://www.gov.uk/find-school-in-england https://education.gov.scot/ParentZone http://hwb.wales.gov.uk/ https://www.education-ni.gov.uk/ https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development http://unistats.direct.gov.uk/institutions/ http://www.hefce.ac.uk/workprovide/unicoll/heis/ http://www.hefce.ac.uk/workprovide/unicoll/fecs/ http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx http://www.wales.nhs.uk/nhswalesaboutus/structure http://www.scottishambulance.com/TheService/organised.aspx http://www.hscni.net/index.php?link=trusts http://www.scottishambulance.com/TheService/organised.aspx http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm https://www.gov.uk/government/organisations http://www.northernireland.gov.uk/gov.htm http://www.nidirect.gov.uk/local-councils-in-northern-ireland http://www.scotland.gov.uk/Publications/2012/02/2421/1 https://www.communities-ni.gov.uk/contact https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies https://www.ons.gov.uk/ https://www.police.uk/forces/ http://www.police-information.co.uk/index.html http://www.psni.police.uk/index.htm http://www.scotland.police.uk/ https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland http://www.fire.org.uk/fire-brigades.html http://www.nifrs.org/areas-districts/ http://www.firescotland.gov.uk/your-area.aspx https://www.gov.uk/government/publications/current-registered-providers-of-social-housing http://directory.scottishhousingregulator.gov.uk/pages/default.aspx https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en https://www.nidirect.gov.uk/contacts/housing-associations http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx http://www.oscr.org.uk/ https://idea.org.uk/ http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharitis/register homepage.aspx http://www.sell3wales.gov.uk?Search/search_Auth.aspx http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/ facts/socialhousing/?id=1822644 A complete list of permissible users is shown on the NEPO website below: https://www.nepo.org/associate-membership/permissible-users Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance. Further information can be found at: www.nepo.org

How it was run

Official notice
Run through: Proactis / ProContract · Who buys & how to bid on ProContract
Language: EN
Submission deadline
20 Dec 2021, 17:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Dec 2021, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Dec 2021 → 21 Oct 2026 · 3 dates
  1. Submission deadline
    20 Dec 2021, 17:00 GMT
  2. Bids opened
    21 Dec 2021, 10:00 GMT
  3. Notice published1 day ago
    21 Oct 2026, 16:52 BST

Notice history

2 events · 4 releases on Find a Tender · since 7 Mar 2022
  1. Status changed to complete
    7 Mar 2022, 11:54 GMT
  2. Buyer details updated
    21 Oct 2026, 16:52 BST
Published amendments (1)

The title of this Contract was originally published with a slight error. The Contract title should read: NEPO605 - Children's Advocacy, Independent Visitors, independent people for Children and Adult Complaints and Secure Reviews (P-007452 / C-012113)

Routine re-releases (4)
  • 2021-11: 1 release · 16 Nov 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 13
Awarded value £2,153,3162 contracts exc. VAT · 11 list or panel totals repeated on several suppliers, not summed
Bids received 19
Contracts signed 13latest 20 Dec 2021
Awarded toValueDateStatus
Lot 1 · Children's Advocacy10 awards
A P and D ConsultancySME£1 †—Awarded
Myla Consulting LimitedSME£1 †—Awarded
NYAS (National Youth Advocacy Service)SME£353,316 †—Awarded
Shehla HussainSME£1 †—Awarded
Cherryl Pharoah ConsultancySME£1 †—Awarded
Independent Social Worker - Fiona NooneSME£1 †—Awarded
Individual - Bridget BlackSME£1 †—Awarded
Jeanette CallaghanSME£1 †—Awarded
Jenny Archer-PowerSME£1 †—Awarded
Julie HatfieldSME£1 †—Awarded

3 further award records carry no date or value.

Contracts

  • Contract 006150-2022-1.-1 · A P and D ConsultancySME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-10.-10 · Myla Consulting LimitedSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-11.-11 · NYAS (National Youth Advocacy Service)SME

    Signed
    20 Dec 2021
    Value
    £353,316
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-12.-12 · Shehla HussainSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-2.-2 · Cherryl Pharoah ConsultancySME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-3.-3 · Independent Social Worker - Fiona NooneSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-4.-4 · Individual - Bridget BlackSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-5.-5 · Jeanette CallaghanSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-6.-6 · Jenny Archer-PowerSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-7.-7 · Julie HatfieldSME

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-8.-8

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 006150-2022-9.-9

    Signed
    20 Dec 2021
    Value
    £1
    Period
    … – 31 Mar 2027
    Status
    active
  • Contract 099686-2026-1-1

    Signed
    20 Dec 2021
    Value
    £1,800,000
    Period
    … – 31 Mar 2028
    Status
    active
    • Change variation for length to add 12-month additional service delivery. Initial duration was 36 months plus 2x 12-month options to extend with a maximum end date 31.03.2027. new maximum end date is 31.03.2028, Need for additional works, services or supplies by the original contractor/concessionaire: The modification is needed because of circumstances which a diligent contracting authority could not have foreseen, would not alter the overall nature of the contract and the price increase does not increase the original contract value by more than 50%

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Children's Advocacy19bids———

Contracting authority & participating public bodies

14 public bodies on the notice

Newcastle City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Barras Bridge, NEWCASTLE-UPON-TYNE, North East, NE1 8QHContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

  • Darlington Borough CouncilContracting authority Darlington, North EastContact name, email
  • Darlington Brough CouncilContracting authority Darlington, North EastContact name, email
  • Durham County CouncilContracting authority Durham, North EastContact name, email
  • Gateshead Metropolitan Borough CouncilContracting authority Gateshead, North EastContact name, email
  • Hartlepool Borough CouncilContracting authority Hartlepool, North EastContact name, email
  • Hartlepool Brough CouncilContracting authority Hartlepool, North EastContact name, email
  • Middlesbrough CouncilContracting authority Middlesbrough, North EastContact name, email
  • North Tyneside CouncilContracting authority North Tyneside, North EastContact name, email
  • Northumberland County CouncilContracting authority Morpeth, North EastContact name, email
  • Redcar & Cleveland Borough CouncilContracting authority Redcar, North EastContact name, email
  • South Tyneside CouncilContracting authority South Shields, North EastContact name, email
  • Stockton Borough CouncilContracting authority Stockton-on-Tees, North EastContact name, email
  • Sunderland City CouncilContracting authority Sunderland, North EastContact name, email

Bidders & participating suppliers

14 commercial parties on the notice
Show 4 more suppliers

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.