Election and Electoral Registration Print

The Solution will be available for use by NEPO Member Authorities and any associated organisation only.

NEPO Member Authorities Include:

Darlington Borough Council

Durham County Council

Gateshead Council

Hartlepool Borough Council

Middlesbrough Council

Newcastle City Council

North Tyneside Council

Northumberland County Council

Redcar and Cleveland Borough Council

South Tyneside Council

Stockton On Tees Borough Council

Sunderland City Council

The successful Suppliers will enter into a Framework Agreement (NEPO504 Election and Electoral Registration Print) with NEPO. This Framework will be made accessible to the North East Member Authorities via Call-Off Contracts.

Prices are an inclusive cost for each product detailed in the Pricing Schedule.

The Price will be fixed for the initial period of the Framework. Thereafter, price increases, conducted as price change request, will be considered where the Supplier can demonstrate in a transparent manner that such increases are justified. Price increases will be managed in accordance with the Terms & Conditions detailed in the Framework Terms and Conditions for Goods. Any agreed price changes will remain fixed for a minimum of 12 months.

Any Price variations must be submitted to NEPO by the Supplier before the scheduled deadline, with full supporting evidence to justify the variations. The application must be made in writing and observe the notice period for review and must be submitted in the correct format as determined by NEPO.

Suppliers may also request a Price Variation inline with Royal Mail's published price guidance where the Supplier is able to demonstrate any changes which apply.

Contracting Authorities may establish Call-Off Contracts through either Direct Award or Further Competition. A Direct Award may be used where the Contracting Authority objectively determines that a supplier can fully meet their specific requirements. This is subject to the Contracting Authority's internal procurement and legal guidelines permitting a Direct Award.

All suppliers awarded to the Framework may be invited to participate in Further Competitions. The evaluation criteria for any Further Competition will be specified by the Contracting Authority and included in the competition documentation. Suppliers will be required to submit pricing based on the specific project requirements.

The Framework will be established as an Open Framework under section 49 of the Procurement Act. The second Framework will be awarded before the third anniversary of the commencement date; it is estimated this will be Q2/2028. As such, suppliers which have not been appointed to the first Framework will have the opportunity to be appointed to a subsequent Framework. Following the second Framework, NEPO intends to award further successive Frameworks at least every 3 years until expiry of the Open Framework term, which will not exceed eight years in total (in accordance with section 49(2)(c) of the Act).

NEPO reserves the right, at its sole discretion, to reopen the Open Framework throughout its term to award a successive Framework in the scheme. NEPO may exercise this right where there is a need to increase capacity in the market or to respond to emerging market conditions or to address additional works requirements or to replace a supplier due to failure/poor performance/material breaches. In each case, a Tender Notice shall be published informing suppliers of the procurement process for the next Framework in the scheme.

Each Framework under the Open Framework will expire on the award of the next Framework in the scheme. However, if a Framework expires while a process for the award of a Call-off Contract is ongoing, a Contracting Authority may continue to process and award the Call-off Contract as though the Framework had not expired.

NEPO reserves the right not to procure or award any successive Framework in the Open Framework scheme