Find a TenderAdministrative changeContract change notice

Published 10 Jul 2025, 13:38 BST

This notice announces an administrative change to an existing contract or market (a contract change notice). No new tender or admission is opened here; see the linked notices below for the original opportunity.

Official UK procurement notice

NEPO502 Office Educational and Catering Supplies

Official notice

Authority: The Association of North East Councils Limited (Local council)

Framework agreement6 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK

Framework ceiling (notional)£65,000,000total for 6 lots · framework ceiling, not attributable revenue · 1 value update

Submissions closed 27 Nov 2025awarded 9 Apr 2026

Awarded to Banner Group Limited +9 more6 awards

Framework period 4 yrsends 30 Apr 2030 · up to 30 Apr 2032 with extensions · starts 1 May 2026

What is being bought6 lots · detail below

Published requirement description

The Association of North East Councils, trading as the North East Procurement Organisation ("NEPO"), is establishing a multi‑supplier, multi‑lot Framework Agreement for the provision of Office Supplies, Educational Supplies and Catering Disposables. The Framework will be accessible to Contracting Authorities throughout the United Kingdom.

The Framework is intended to support a wide range of requirements and encompasses, but is not limited to, the following categories of goods:

General Office Supplies

Electronic Computer Consumables

Educational Products

Promotional Print Materials

Catering Disposables

Light Kitchen Equipment

The Framework incorporates Social Value commitments and provides robust governance, compliance and contract management arrangements. It offers a multi‑supplier solution that enables Contracting Authorities to employ flexible call‑off and award procedures, supported by suitably experienced suppliers.

A NEPO Core List has been developed in collaboration with NEPO Member Authorities and comprises high‑demand items within the following Lots:

Lot 1: General Office Supplies

Lot 2: Electronic Computer Consumables

Lot 3: Educational Products

Lot 5: Catering Disposables

Lot 6: Light Kitchen Equipment

A future‑proofing mechanism has been built into the Core List through annual reviews, ensuring it can be adapted to meet the evolving ordering requirements of Contracting Authorities. Items that are frequently purchased outside of the Core List (Non‑Core items) will be assessed and may be incorporated into the NEPO Core List. Conversely, items currently on the Core List that are no longer regularly ordered will also be reviewed and may be removed from the Core List accordingly.

Lot 4 - Promotional Print Materials has been structured to allow Contracting Authorities to specify their own bespoke requirements during call‑off. The Lot has been awarded on the basis of a pricing structure in which suppliers submitted a percentage cost‑plus margin applied to defined order‑value thresholds.

The successful suppliers have been appointed following completion of a single‑stage Open Procedure in accordance with PA23 Regulations.

CPV: Catering supplies · Cooking utensils · Information and promotion products · Kitchenware · Office supplies · Parts and accessories of office machines · Parts and accessories of photocopying apparatus · Plates · Saucers · School books · Spoons, forks · Textbooks

How this framework works

From the published notice

Type: Open framework
Call-offs: call-offs may be awarded directly or by further competition
Places: up to 18 suppliers · 5 bids on the busiest of 6 lots (0.3 per place) · 10 appointed
Framework period: 4 yrs · up to 6 yrs from 1 May 2026
Buyer regions: UK
Supplier levy on call-offs (max %): 2.50% of call-off value · NEPO operates a contract rebate arrangement whereby Suppliers are asked to repay NEPO a set percentage of each invoice in respect of orders placed by NEPO or any Contracting Authority accessing the Framework. The maximum rebate taken by NEPO against the value of awarded contracts will not excess 2.5%

Who may buy through it

NEPO is a Centralised Procurement Authority as defined in the Procurement Act 2023 (PA23). NEPO therefore may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by NEPO Member Authorities found here www.nepo.org/about ↗ and all current and future Associate Members. Current Associate Members are listed here: www.nepo.org/associate-membership ↗

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Procurement Act 2023) including but not limited to Government Departments & their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities.

A permissible users list available at: www.nepo.org/associate-membership… ↗

Published description of the framework

The successful Tenderers have entered into a Framework Agreement (NEPO502: Office, Educational & Catering Supplies) with NEPO. This Framework is made accessible to the Member Authorities and the Associate Members of NEPO via Call-Off Contracts. NEPO has establish overarching terms and conditions that define the core principles of the Framework.

Pricing has been determined through the tender process and evaluated against predefined award criteria and associated weightings. All tenders have been assessed accordingly.

Pricing submitted as part of this Framework will apply to requirements Nationally.

Pricing has been fixed from the point of the Framework commencement for a minimum period of 9 months. Any price changes agreed will then remain fixed for a minimum of 12 months thereafter for the duration of the Framework. Framework commencement is considered from the commencement date of 1st May 2026. Suppliers will be able to request a Price Review Proposal from the 1st February 2027 which will then remain fixed for 12 months.

Contracting Authorities may establish Call-Off Contracts through an award without or with further competition. Under s45(4) of the Procurement Act 2023, Contracting Authorities may award directly to a Supplier without further competition under this Solution. The objective mechanism for supplier selection without competition under this Solution has been established to allow Contracting Authorities to the Primary Supplier (where applicable) however, reserving the right to award to the contingency supplier in the event the Primary Supplier is unable to meet their requirements. This is subject to the Contracting Authority's internal procurement and legal guidelines permitting a Direct Award.

When an award without competition is made, the price will be based on the Solution contracted tendered rates. The Supplier rates can be improved (i.e. reduced) but must not exceed the capped tendered rates.

Further Competition

Contracting Authorities may opt to run a further competition at their discretion throughout the life of the Solution.

All Suppliers awarded to the Solution may be invited to participate in a further competition. The criteria for evaluations at the further competition stage will be detailed by the Contracting Authority and included within the documentation issued at that stage. Contracting Authorities will utilise their own further competition documents.

At further competition stage, Suppliers should be asked to provide a price based upon the actual requirements of the Contracting Authority. All rates provided within the Solution must not be exceeded but can be lowered to ensure a competitive bid.

Call-offs published through it13

Office Supplies · Tyne and Wear Fire and Rescue Authority · 13 Oct 2026
NEPO502 Personalised Print and Promotional Products · Durham County Council · 26 Aug 2026
NEPO502 Office Educational and Catering Supplies Lot 6 · Sunderland City Council · 14 Aug 2026
NEPO502 General Office Supplies, Electronic Office Consumables and Catering Disposables · Durham County Council · 13 Aug 2026
NEPO502 - Educational Products · Durham County Council · 13 Aug 2026

Notices that name this framework as their framework in the official record, latest 5 of 13. Many call-offs are never published, so this is a floor, not utilisation.

Lots and requirements (6)Procurement structure

6 lots · all with a published value · same evaluation weights on every lot

Every one of these 6 lots carries the same published figure, £65,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1General Office Supplies.AwardedRenewal 4 yrsSMEVCSEceiling above

The source published no individual description for this lot.

Contract period: 1 May 2026 – 30 Apr 2030 (4 yrs) · up to 30 Apr 2032 with extensions