Official UK procurement notice
National Museums Scotland - Beyond the Little Black Dress - Exhibition Transport
Authority: National Museums Scotland
What is being bought2 lots · detail below
Published requirement descriptionNational Museums Scotland wishes to engage one or two Contractors to carry out specialist museum shipping for the collection and return of objects for the exhibition Beyond the Little Black Dress. The objects should arrive at the National Museum of Scotland in time for exhibition install (5 June – 23 June 2023) and return to lenders after deinstall (30 October 2023 onwards).
CPV: Museum services
Lots and requirements (2)Procurement structure
2 lots · no lot values published · same evaluation weights on every lotLot #1Transport for UK LoansAwarded
Lot One services include: Transportation of objects collected from 15 lenders based in the UK to National Museums Collection Centre, Granton, Edinburgh during the period January to June 2023; Return transportation of objects from National Museums Scotland to 17 lenders based in the UK during November and December 2023; Supply of packing material and appropriate packing of items for approximately 13 lenders; Storage of loan items in a secure, clean, environmentally controlled and pest-free facility, where necessary for transportation; Communicate directly with Lenders to finalise transport and packing arrangements, including courier requirements; Co-ordination of courier travel and accommodation; Co-ordination of all elements noted. Additional information: Please see all documents uploaded to this notice for full information.
Lot #2Transport for International LoansAwarded
To provide a range of services which include: Inbound customs clearance and transportation to NMS of objects collected from two lenders in the USA, one in Germany, one in the Netherlands, one in Spain, two in Ireland and four in Paris, during the period January to June 2023; Inbound customs clearance and transportation of object via hand carry with courier, from one lender in Canada, during the period January to June 2023; For return transport outbound customs clearance and return transportation from NMS of objects to two lenders in the USA, one in Germany, one in the Netherlands, one in Spain, two in Ireland and five in Paris during November and December 2023; Outbound customs clearance and return transportation from NMS of object via hand carry to one lender in Canada during November and December 2023; Supply of crates and packing assistance of items for approximately 4 lenders; Storage of loan items in a secure, clean, environmentally controlled and pest-free facility, where necessary for transportation; Communicate directly with Lenders to finalise transport and packing arrangements, including courier requirements; Co-ordination of courier travel and accommodation; Co-ordination of all elements noted here. Additional information: Please see all documents uploaded to this notice for all information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
Please see documents uploaded to this notice for full details.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Nov 2022, 12:31 GMT
- Last source update
- 20 Feb 2023, 09:21 GMT
- Award evaluation window
- 5 Dec 2022 – …
- FTS notice number
2023/S 000-004972- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-037f9fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see documents uploaded to this notice for full details.
Publisher note: Please see documents uploaded to this notice for full details. (SC Ref:723020)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 14 Dec 2022, 17:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 5 Dec 2022, 17:00 GMT
Timeline
5 Dec 2022 → 4 Apr 2023 · 4 dates- Bids opened5 Dec 2022, 17:00 GMT
- Submission deadline14 Dec 2022, 17:00 GMT
- Notice published20 Feb 2023, 09:21 GMT
- Bids must remain valid until4 Apr 2023, 23:59 BST
Notice history
3 events · 4 releases on Find a Tender · since 8 Nov 2022- Deadline moved to 8 Dec 2022, 17:00 GMT8 Nov 2022, 11:46 GMT+3 days · was 5 Dec 2022, 17:00 GMT
- Deadline moved to 14 Dec 2022, 17:00 GMT15 Nov 2022, 08:54 GMT+6 days · was 8 Dec 2022, 17:00 GMT
- Status changed to complete20 Feb 2023, 09:21 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 5 Dec 2022 | 8 Dec 2022 | +3 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 4 Apr 2023 | 7 Apr 2023 | +3 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 5 Dec 2022 | 8 Dec 2022 | +3 d |
| — | DeadlineTime limit · IV.2.2 | 8 Dec 2022 | 14 Dec 2022 | +6 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 7 Apr 2023 | 13 Apr 2023 | +6 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 Dec 2022 | 14 Dec 2022 | +6 d |
Tender was due to be published on 4 November. This was delayed to 7 November. Tender return date extended to a later date to ensure appropriate time for publication and returns.
Extended to provide time for tenderers to respond to object sizes and packing information.
Routine re-releases (4)
- 2022-11: 1 release · 7 Nov 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Transport for UK Loans1 award | |||
| Momart Ltd | £42,073 † | — | Awarded |
| Lot 2 · Transport for International Loans1 award | |||
| Momart Ltd | £210,769 † | — | Awarded |
Contracts
Lot 1: Transport for UK Loans · Momart Ltd
- Signed
- 11 Jan 2023
- Value
- £42,073
- Status
- active
Lot 2: Transport for International Loans · Momart Ltd
- Signed
- 11 Jan 2023
- Value
- £210,769
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Transport for UK Loans | 2bids · 2 electronic | 0 | — | — |
| 2 · Transport for International Loans | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriffs CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Momart LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria