Find a TenderAwardedContract award notice
Published 8 May 2025, 20:56 BST

Official UK procurement notice

Moulton College Outsourced Catering Service

Official notice

Authority: Moulton College (Education)

ServicesOpen procedureAbove threshold
Published estimate£3,300,000≈ £1.1m / year · £3,960,000 inc. VAT
Submissions closed 6 Jun 2025awarded 25 Jul 2025
Award (standstill) to Thomas Franks Limited
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2031 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Moulton College has conducted a tender to appoint a company to provide a fully managed catering service to College students and staff, with occasional pre-arranged catering of events. However, the Provider is actively encouraged to maximise the commercial opportunity available to expand the service by offering catering / refreshments for evening and weekend events and to external customers.

The primary objective of the contract is to ensure that a high standard of catering is maintained, providing a highly proactive, appealing, and nutritious catering service that makes a significant contribution to the health and wellbeing of the students.

The Customer will enter into a contract with a Provider who:

  • is a suitably qualified supplier of catering services,

•can deliver a fully managed, outsourced catering service to the Customer's sites,

•can offer an affordable contract costing model, ultimately reducing the cost to the Customer,

•will support the Customer's aims of providing high quality, healthy and nutritious meals, at an affordable price,

•will work in close partnership with the Customer to offer age appropriate, hot and cold meals which exceed the Government's requirements for School Food Standards and take into account individual student dietary requirements where necessary,

•will work with the Customer to market and maximise the number of student meals being bought,

•will maximise the commercial opportunity offered by the Customer's catering facilities, particularly the coffee shops, by taking advantaged of additional opportunities offered by

weekend and evening events (sporting events, open days etc.).

The Contract is for a period of three years with three options to extend of 12 months each.

CPV: Canteen services · Catering services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£3,300,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2031 with extensionsValue: £3,300,000 exc. VAT · £3,960,000 inc. VAT
Delivery: East Midlands
Extensions: Three extension periods of 12 months each, at the sole discretion of the College and subject to satisfactory performance.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to the tender documents

  • Technical & professional ability

    Please refer to the tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • quality: 60%
  • cost: 40%
Published award criteria (2)
  • quality
  • cost
Conditions of participation2
  • Economic & financial standing

    Please refer to the tender documents

  • Technical & professional ability

    Please refer to the tender documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 May 2025, 20:56 BST
Last source update
25 Jul 2025, 12:11 BST
Award evaluation window
Submission end – 30 Jun 2025
Authority reference
MC-CATERING-25
FTS notice number
2025/S 000-019900
Latest notice
Contract award notice (UK6)
Classification (CPV)
Canteen servicesCatering services
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-050f48 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
6 Jun 2025, 12:00 BST
Clarification deadline
30 May 2025, 23:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/25277HV357 ↗

All submission to be made to the above address

Timeline

8 May 2025 → 1 Sept 2025 · 8 dates
  1. Tender notice published
    8 May 2025, 20:56 BST
  2. Clarification questions by
    30 May 2025, 23:00 BST
  3. Submission deadline
    6 Jun 2025, 12:00 BST
  4. Award decision expected by
    30 Jun 2025, 23:59 BST
  5. Assessment summaries sent
    25 Jul 2025, 00:00 BST
  6. Latest notice published
    25 Jul 2025, 12:11 BST
  7. Standstill ends
    6 Aug 2025, 23:59 BST
  8. Contract starts
    1 Sept 2025, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 8 May 2025
  1. Tender notice published
    8 May 2025, 20:56 BST
    UK4
  2. Contract award notice published
    25 Jul 2025, 12:11 BST
    UK6
  3. Status changed to complete
    25 Jul 2025, 12:11 BST
  4. Contract signature expected
    1 Sept 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £6,000,0001 award exc. VAT
Bids received 2
Named bidders 2published on the award notice
Awarded toValueDateStatus
Thomas Franks Limited1 Oct 2025 – 30 Sept 2028 · up to 30 Sept 2031Extensions: Three options to extend of 12 months each up to a total maximum contract duration of six years subject to satisfactory performance and at the sole discretion of the College.£6,000,00025 Jul 2025standstill to 6 Aug 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Moulton College

Contracting authorityPublic authority - sub-central government GB-PPON: PYJW-3188-DDNG West Street, Moulton, East Midlands, NN3 7RRContact name, email

Bidders & participating suppliers

2 commercial parties on the notice · 1 awarded
  • CATER LINK LIMITEDBidder / tendererGB-COH: 03732298GB-PPON: PWPW-6942-JXBP 300 Thames Valley Park Drive, Reading, South East, RG6 1PT
  • THOMAS FRANKS LIMITEDAwarded supplierGB-COH: 05171922GB-PPON: PYHM-1811-RVBZ The Stables Hook Norton Brewery, Hook Norton Banbury, South East, OX15 5NYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender