Official UK procurement notice
Monmouth Shire Hall Exhibition Works Project
Authority: Monmouthshire County Council (Local council)
What is being bought
Published requirement descriptionThe Monmouth Shire Hall Exhibition Works project aims to deliver an engaging, interactive visitor experience through a series of interpretive exhibits.
This initiative is part of a broader heritage interpretation strategy led by Monmouthshire County Council, with Redman Design as the exhibition designer and contract administrator.
The works will be integrated into the historic Shire Hall building, requiring coordination between design, fit-out, and building contractors.
CPV: Library, archives, museums and other cultural services · Museum construction work · Museum services · Museum-exhibition services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£625,000
- Condition of participation
As described in the Invitation to Tender and the E-Procurement Portal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Cost: Total Cost of Project
- Quality: Quality Question Responses
- Condition of participation
As described in the Invitation to Tender and the E-Procurement Portal
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Dec 2025, 15:02 GMT
- Last source update
- 1 Apr 2026, 13:15 BST
- Authority reference
ERFX1000060- FTS notice number
2025/S 000-080251- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eff1Find a Tender
How it was run
Official notice- Submission deadline
- 16 Jan 2026, 12:00 GMT
- Clarification deadline
- 9 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
supplierlive.proactisp2p.com/Account/Login ↗
1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗
- Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.).
3.Enter your correct Organisation Name, Details and Primary Contact Details.
4.Please make a note of the Organisation ID and User Name, then click "Register".
5.You will then receive an email from the system asking you follow a link to activate your account.
6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.
7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile.
8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.
9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage.
10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page.
11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button.
12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.
13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents.
14.You can now either complete your response or "Decline" this opportunity.
All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email.
If you require assistance with accessing the portal please contact Rhys James, Strategic Procurement Lead, [email protected].
Timeline
5 Dec 2025 → 1 Apr 2026 · 5 dates- Tender notice published320 days ago5 Dec 2025, 15:02 GMT
- Clarification questions by285 days ago9 Jan 2026, 12:00 GMT
- Submission deadline278 days ago16 Jan 2026, 12:00 GMT
- Contract starts261 days ago2 Feb 2026
- Latest notice published203 days ago1 Apr 2026, 13:15 BST
Notice history
7 events · 4 releases on Find a Tender · since 5 Dec 2025- Tender notice published5 Dec 2025, 15:02 GMTUK4
- Tender notice published15 Dec 2025, 08:34 GMTUK4
- Deadline moved to 16 Jan 2026, 12:00 GMT15 Dec 2025, 08:34 GMT+24 days · was 23 Dec 2025, 12:00 GMT
- Contract award notice published6 Feb 2026, 17:02 GMTUK6
- Status changed to complete6 Feb 2026, 17:02 GMT
- Contract signature expected19 Feb 2026, 23:59 GMTscheduled
- Contract details notice published1 Apr 2026, 13:15 BSTUK7
Published amendments (1)
Extension to Tender Deadline
Routine re-releases (4)
- 2025-12: 1 release · 5 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Hub Build LimitedSMEMonmouth Shire Hall Fit Out Works Project20 Feb 2026 – 20 Feb 2027 · up to 20 Feb 2028Extensions: A 12 month extension is available should it be required to complete the works. | £748,230 | 4 Feb 2026 | Awarded |
Contracts
Monmouth Shire Hall - EFO - H26-0201 · The Hub Build LimitedSME
- Signed
- 12 Mar 2026
- Value
- £745,000
- Period
- 13 Mar 2026 – 13 Mar 2027 · up to 13 Mar 2028 with extensions
- Status
- active
- Extensions
- A 12 month extension is available should it be required
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The HUB LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender