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Published 25 Aug 2021, 12:35 BST

Official UK procurement notice

Media Database and Monitoring Contract

Official notice

Authority: The National Museum Royal Navy·Consortium: 2 public authorities

ServicesOpen procedure
Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: South East (UKJ31)
Published estimate£25,000exc. VAT
Submissions closed 8 Oct 2021

What is being bought

Published requirement description

This brief is issued jointly by the National Museum of the Royal Navy (NMRN Operations) and the Mary Rose Trust (MRT) as joint operators of Portsmouth Historic Dockyard (PHD Operations) for the provision of Media Database and Monitoring Services for the National Museum of the Royal Navy (all sites), The Mary Rose Museum and Portsmouth Historic Dockyard.

  • Recurrence: Contract valid for 12 months, with up to four year term. Readvertising reviewed annually.

CPV: Advertising and marketing services · Sales, marketing and business intelligence software package

The lotProcurement structure

single lot · value published
Lot #1RenewalPublished value£25,000
Delivery: South East
Extensions: Renewed up to four years total term.Variant bids: not allowed
48480000 Sales, marketing and business intelligence software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (6)
  • Journalist Database – Functionality of search, quality of database, update and amendment process.: 20%
  • Media Monitoring System – Quality of title coverage, integration of broadcast monitoring, presentation of results.: 20%
  • Evaluation Service – Functionality of filter and review, presentation of data, quality of data.: 15%
  • Account Management – SLA’s offered, clear escalation and support procedures.: 10%
  • Additional Requirements – Meeting some or all of the additional requirements outlined: 5%
  • price: 30%
Published award criteria (6)
  • Journalist Database – Functionality of search, quality of database, update and amendment process.: 20
  • Media Monitoring System – Quality of title coverage, integration of broadcast monitoring, presentation of results.: 20
  • Evaluation Service – Functionality of filter and review, presentation of data, quality of data.: 15%
  • Account Management – SLA’s offered, clear escalation and support procedures.: 10%
  • Additional Requirements – Meeting some or all of the additional requirements outlined: 5%
  • Price: 30%
Conditions of participation1
  • Technical & professional ability

    Execution of the service is reserved to a particular profession

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · Contract valid for 12 months, with up to four year term. Readvertising reviewed annually.
First published
25 Aug 2021, 12:35 BST
Last source update
25 Aug 2021, 12:35 BST
Award evaluation window
11 Oct 2021 – …
Authority reference
MMC_2021_01
FTS notice number
2021/S 000-020974
Classification (CPV)
Advertising and marketing servicesSales, marketing and business intelligence software package
Delivery area
South East (UKJ31)
Official registry OCID
ocds-h6vhtk-02d95d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (MT Ref:223757)

How it was run

Official notice
Run through: portal not identified
Language: EN

Tender documents are also served through a separate tool: https://[email protected] ↗

Submission deadline
8 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
360 days from the deadline
Bids opened
11 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

nmrn.org.uk ↗

Timeline

25 Aug 2021 → 11 Oct 2021 · 3 dates
  1. Notice published
    25 Aug 2021, 12:35 BST
  2. Submission deadline
    8 Oct 2021, 12:00 BST
  3. Bids opened
    11 Oct 2021, 12:00 BST

Contracting authority & participating public bodies

2 public bodies on the notice

The National Museum Royal Navy

Contracting authorityBody governed by public lawRecreation, culture and religion HM Naval Base (PP66), Portsmouth, UK, PO1 3NHContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • Mary Rose TrustContracting authority Portsmouth, South EastContact email

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria