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Published 18 May 2021, 14:06 BST

Official UK procurement notice

Mechanical Services Framework · UK public procurement notice

Official notice

Authority: The Police and Crime Commissioner for West Yorkshire (Police & fire)

Framework agreement3 lotsWorksOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Industrial machinery (42)Construction Materials & Prefab (44)
+3 moreConstruction & Civil Engineering (45)Installation services (except software) (51)Architecture & Engineering (71)
 Delivery: Yorkshire & Humber (UKE)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 27 Apr 2021
Lots 3see the lot list below

What is being bought3 lots · detail below

Published requirement description

A framework agreement to deliver mechanical services to the police and fire and rescue organisations listed within the procurement documents.

CPV: Architectural, construction, engineering and inspection services · Building installation work · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Construction work · Engineering services · Industrial machinery · Installation services of electrical and mechanical equipment · Installation services of mechanical equipment · Plumbing and drain-laying work · Plumbing and heating materials · Plumbing and sanitary works · Plumbing consultancy services · +4 more

How this framework works

From the published notice
Bids received
4 bids on the busiest of 3 lots · 1 suppliers appointed

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1West Yorkshire PoliceAwarded

West Yorkshire Police are leading on a procurement exercise to set up a framework agreement to deliver mechanical services. This is primarily intended to support West Yorkshire Police and South Yorkshire Police; however, all organisations listed within the procurement documents (and within this Contract Award Notice) will be able to access the framework agreement.

The framework agreement is structured into 3 lots:

lot 1 - West Yorkshire Police,

lot 2 - South Yorkshire Police,

lot 3 - North Yorkshire Police; North Yorkshire Fire and Rescue Authority; West Yorkshire Fire and Rescue Authority.

The type, size, complexity and value of works will vary. Typically, it will consist of, but not be limited to, the following:

— installation upgrade of gas fired heating boiler plant. Including associated pipework, pump sets and control valves,

— installation or extension of wet heating systems, including associated pipework, pumps, control valves and heat emitters,

— modification of existing wet heating systems to facilitate more efficient energy control through zone valves,

— installation of packaged pressurisation units,

— installation or extension to domestic hot and cold water services,

— installation upgrade of domestic hot water boilers,

— installation of flue systems to serve heating and domestic hot water boilers,

— installation of fixed point boilers,

— installation of under/over sink point of use boilers,

— installation upgrade of air handling plant and associated ductwork,

— installation of packaged air conditioning systems including associated pipework and ductwork,

— modification of existing air conditioning systems, including alterations to assosciated pipework and ductwork,

— expansion of ductwork systems serving air handling plant or air conditioning systems,

— installation of dedicated extract ventilation systems including associated ductwork,

— installation of above and below ground drainage systems,

— provision of new, innovative, energy efficient heating / cooling solutions,

— associated builder’s work to enable any of the above,

— managing the supply chain and nominated sub-contractors as detailed,

— turnkey provision and management of design services to support the delivery of mechanical services on a design and build basis,

— a broad range of services, including but not limited to: acting as principal contractor(s) or principal designer, or both; and, carrying out design works and surveys as per the stages set out in the RIBA Plan of Works.

The following organisations will be able to access the framework agreement to award call-off contracts:

— The Police and Crime Commissioner for West Yorkshire for and on behalf of West Yorkshire Police (lot 1).

— The Police and Crime Commissioner for South Yorkshire for and on behalf of South Yorkshire Police (lot 2).

— The Police, Fire, and Crime Commissioner for North Yorkshire for and on behalf of North Yorkshire Police (lot 3).

— The North Yorkshire Police, Fire and Crime Commissioner Fire and Rescue Authority for and on behalf of North Yorkshire Fire & Rescue Authority (lot 3).

— West Yorkshire Fire & Rescue Authority (lot 3).

Delivery: Yorkshire & Humber · West Yorkshire
39715000 Water heaters and heating for buildings; plumbing equipment39715300 Plumbing equipment42000000 Industrial machinery44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)44115200 Plumbing and heating materials44115210 Plumbing materials
Lot #2South Yorkshire PoliceAwarded

West Yorkshire Police are leading on a procurement exercise to set up a framework agreement to deliver mechanical services. This is primarily intended to support West Yorkshire Police and South Yorkshire Police; however, all organisations listed within the procurement documents (and within this Contract Award Notice) will be able to access the framework agreement.

The framework agreement is structured into 3 lots:

lot 1 - West Yorkshire Police,

lot 2 - South Yorkshire Police,

lot 3 - North Yorkshire Police; North Yorkshire Fire and Rescue Authority; West Yorkshire Fire and Rescue Authority.

The type, size, complexity and value of works will vary. Typically, it will consist of, but not be limited to, the following:

— installation upgrade of gas fired heating boiler plant. Including associated pipework, pump sets and control valves,

— installation or extension of wet heating systems, including associated pipework, pumps, control valves and heat emitters,

— modification of existing wet heating systems to facilitate more efficient energy control through zone valves,

— installation of packaged pressurisation units,

— installation or extension to domestic hot and cold water services,

— installation upgrade of domestic hot water boilers,

— installation of flue systems to serve heating and domestic hot water boilers,

— installation of fixed point boilers,

— installation of under/over sink point of use boilers,

— installation upgrade of air handling plant and associated ductwork,

— installation of packaged air conditioning systems including associated pipework and ductwork,

— modification of existing air conditioning systems, including alterations to assosciated pipework and ductwork,

— expansion of ductwork systems serving air handling plant or air conditioning systems,

— installation of dedicated extract ventilation systems including associated ductwork,

— installation of above and below ground drainage systems,

— provision of new, innovative, energy efficient heating / cooling solutions,

— associated builder’s work to enable any of the above,

— managing the supply chain and nominated sub-contractors as detailed,

— turnkey provision and management of design services to support the delivery of mechanical services on a design and build basis,

— a broad range of services, including but not limited to: acting as principal contractor(s) or principal designer, or both; and, carrying out design works and surveys as per the stages set out in the RIBA Plan of Works.

The following organisations will be able to access the framework agreement to award call-off contracts:

— The Police and Crime Commissioner for West Yorkshire for and on behalf of West Yorkshire Police (lot 1).

— The Police and Crime Commissioner for South Yorkshire for and on behalf of South Yorkshire Police (lot 2).

— The Police, Fire, and Crime Commissioner for North Yorkshire for and on behalf of North Yorkshire Police (lot 3).

— The North Yorkshire Police, Fire and Crime Commissioner Fire and Rescue Authority for and on behalf of North Yorkshire Fire & Rescue Authority (lot 3).

— West Yorkshire Fire & Rescue Authority (lot 3).

Delivery: Yorkshire & Humber · South Yorkshire
39715000 Water heaters and heating for buildings; plumbing equipment39715300 Plumbing equipment42000000 Industrial machinery44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)44115200 Plumbing and heating materials44115210 Plumbing materials
Lot #3North Yorkshire Police, North Yorkshire Fire and Rescue Authority, West Yorkshire Fire and Rescue AuthorityAwarded

West Yorkshire Police are leading on a procurement exercise to set up a framework agreement to deliver mechanical services. This is primarily intended to support West Yorkshire Police and South Yorkshire Police; however, all organisations listed within the procurement documents (and within this Contract Award Notice) will be able to access the framework agreement.

The framework agreement is structured into 3 lots:

lot 1 - West Yorkshire Police,

lot 2 - South Yorkshire Police,

lot 3 - North Yorkshire Police; North Yorkshire Fire and Rescue Authority; West Yorkshire Fire and Rescue Authority.

The type, size, complexity and value of works will vary. Typically, it will consist of, but not be limited to, the following:

— installation upgrade of gas fired heating boiler plant. Including associated pipework, pump sets and control valves,

— installation or extension of wet heating systems, including associated pipework, pumps, control valves and heat emitters,

— modification of existing wet heating systems to facilitate more efficient energy control through zone valves,

— installation of packaged pressurisation units,

— installation or extension to domestic hot and cold water services,

— installation upgrade of domestic hot water boilers,

— installation of flue systems to serve heating and domestic hot water boilers,

— installation of fixed point boilers,

— installation of under/over sink point of use boilers,

— installation upgrade of air handling plant and associated ductwork,

— installation of packaged air conditioning systems including associated pipework and ductwork,

— modification of existing air conditioning systems, including alterations to assosciated pipework and ductwork,

— expansion of ductwork systems serving air handling plant or air conditioning systems,

— installation of dedicated extract ventilation systems including associated ductwork,

— installation of above and below ground drainage systems,

— provision of new, innovative, energy efficient heating / cooling solutions,

— associated builder’s work to enable any of the above,

— managing the supply chain and nominated sub-contractors as detailed,

— turnkey provision and management of design services to support the delivery of mechanical services on a design and build basis,

— a broad range of services, including but not limited to: acting as principal contractor(s) or principal designer, or both; and, carrying out design works and surveys as per the stages set out in the RIBA Plan of Works.

The following organisations will be able to access the framework agreement to award call-off contracts:

— The Police and Crime Commissioner for West Yorkshire for and on behalf of West Yorkshire Police (lot 1).

— The Police and Crime Commissioner for South Yorkshire for and on behalf of South Yorkshire Police (lot 2).

— The Police, Fire, and Crime Commissioner for North Yorkshire for and on behalf of North Yorkshire Police (lot 3).

— The North Yorkshire Police, Fire and Crime Commissioner Fire and Rescue Authority for and on behalf of North Yorkshire Fire & Rescue Authority (lot 3).

— West Yorkshire Fire & Rescue Authority (lot 3).

Delivery: Yorkshire & Humber · North Yorkshire
39715000 Water heaters and heating for buildings; plumbing equipment39715300 Plumbing equipment42000000 Industrial machinery44000000 Construction structures and materials; auxiliary products to construction (except electric apparatus)44115200 Plumbing and heating materials44115210 Plumbing materials

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Mechanical Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
18 May 2021, 14:06 BST
Last source update
18 May 2021, 14:06 BST
Authority reference
1917-2019
FTS notice number
2021/S 000-010946
Classification (CPV)
Architectural, construction, engineering and inspection servicesBuilding installation workConstruction structures and materials; auxiliary products to construction (except electric apparatus)Construction workEngineering servicesIndustrial machineryInstallation services of electrical and mechanical equipmentInstallation services of mechanical equipmentPlumbing and drain-laying workPlumbing and heating materials
+6 morePlumbing and sanitary worksPlumbing consultancy services
Delivery area
Yorkshire & Humber (UKE)
Official registry OCID
ocds-h6vhtk-02b233 Find a Tender

Publisher note: The following organisations will be able to access the framework agreement to award call-off contracts: — The Police and Crime Commissioner for West Yorkshire for and on behalf of West Yorkshire Police (lot 1). — The Police and Crime Commissioner for South Yorkshire for and on behalf of South Yorkshire Police (lot 2). — The Police, Fire, and Crime Commissioner for North Yorkshire for and on behalf of North Yorkshire Police (lot 3). — The North Yorkshire Police, Fire and Crime Commissioner Fire and Rescue Authority for and on behalf of North Yorkshire Fire & Rescue Authority (lot 3). — West Yorkshire Fire & Rescue Authority (lot 3). . OJEU Contract Award Notice ref: 2021/S 093-245667 Contracts Finder Award Notice ref: https://www.contractsfinder.service.gov.uk/notice/8cb36b34-d1e9-4676-86e4-270a431b6bf7?origin=SearchResults&p=1

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 4busiest of 3 lots
Contracts signed 3latest 27 Apr 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • West Yorkshire Police

    Signed
    27 Apr 2021
    Value
    £2,250,000
    Status
    active

  • South Yorkshire Police

    Signed
    27 Apr 2021
    Value
    £6,650,000
    Status
    active

  • North Yorkshire Police, North Yorkshire Fire and Rescue Authority, West Yorkshire Fire and Rescue Authority

    Signed
    27 Apr 2021
    Value
    £3,120,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · West Yorkshire Police2bids———
2 · South Yorkshire Police2bids———
3 · North Yorkshire Police, North Yorkshire Fire and Rescue Authority, West Yorkshire Fire and Rescue Authority4bids———

Contracting authority & participating public bodies

The Police and Crime Commissioner for West Yorkshire

Contracting authorityPolice & fireBody governed by public lawPublic order and safety n/a Ploughland House, 62 George Street, Wakefield, Yorkshire & Humber, WF11DLContact name, email

Dispute resolution & review bodies

  • The High Court of England and WalesReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.