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Published 23 Sept 2026, 14:07 BST

Official UK procurement notice

MBC1518 Repairs and Maintenance Works

Official notice

Authority: Melton Borough Council (Local council)·On behalf of: Welland Procurement

4 lotsWorksOpen procedureAbove thresholdSME suitableVCSE suitableMax 3 lots per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50) Delivery: East Midlands (UKF2)
Published estimate£10,000,000envelope for 4 lots · £14,910,000 inc. VAT · 2 value updates
Submissions closed 12 Sept 2025awarded 21 Nov 2025
Awarded to Jeakins Weir Limited +2 more4 awards
Contract term 5 yrsup to 7 yrs with extensions · starts 1 Apr 2026

What is being bought4 lots · detail below

Published requirement description

This tender sought suitably competent contractor(s) to undertake various works to Melton Borough Council's Housing Stock.  For ease of reference the works were broken down into the following LOTs:

Lot 1 - Day to Day Repairs

Repairs works to existing housing stock which may also include works identified by Council led HHSRS surveys or surveys instructed by the Council but undertaken by others.

Estimated annual contract value for Lot 1: £600,000 per annum

Lot 2 - Void Works

Works to make the home suitable for immediate re-occupation by a tenant at the instruction of the Council. Works undertaken will be required to meet the Melton Void Quality Standard. This Lot is not available for subcontracting; the Council wishes to work directly with a main contractor only.

Estimated annual contract value for Lot 2: £425,000 per annum

Lot 3 - Replacement Kitchens and Bathrooms

Works to provide the wholesale replacement of existing kitchens and/or bathrooms within occupied homes.

Estimated annual contract value for Lot 3: £750,000 per annum.

CPV: Houses construction work · Miscellaneous repair and maintenance services · Repair and maintenance services of building installations

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£19,870,000 together) · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lot
Lot #1Day to Day RepairsAwardedRenewal 5 yrsSMEVCSEPublished value£10,000,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 — 31 Mar 2031 (5 yrs) · up to 7 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: East Midlands
Value
£10,000,000 exc. VAT · £5,040,000 inc. VAT
Extensions
Extension of the services will be based on contract performance and availability of budget.
45211300 Houses construction work50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Lot #2Void WorksAwardedRenewal 5 yrsSMEVCSEPublished value£3,570,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 — 31 Mar 2031 (5 yrs) · up to 7 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: East Midlands
Value
£3,570,000 exc. VAT · £3,570,000 inc. VAT
Extensions
Extension of the services will be based on contract performance and availability of budget.
45211300 Houses construction work50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Lot #3Replacement Kitchens and BathroomsAwardedRenewal 5 yrsSMEVCSEPublished value£6,300,000

The source published no individual description for this lot.

Contract period: 1 Apr 2026 — 31 Mar 2031 (5 yrs) · up to 7 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: East Midlands
Value
£6,300,000 exc. VAT · £6,300,000 inc. VAT
Extensions
Extension of the services will be based on contract performance and availability of budget.
45211300 Houses construction work50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Lot #4Combined Lot OptionAwardedRenewal 5 yrsSMEVCSEPublished value£0
The Council is keen to understand any wider VFM that can be obtained by placing all of the above LOTs under a single supplier.
Contract period: 1 Apr 2026 — 31 Mar 2031 (5 yrs) · up to 7 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: East Midlands
Value
£0 exc. VAT · £0 inc. VAT
Extensions
Extension of the services will be based on contract performance and availability of budget.
45211300 Houses construction work50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Quality — 50%
  • Pricing — 40%
  • Social Value — 10%
Published award criteria (3)
  • Quality — Quality questions
Suppliers can opt to bid for a single lot or a combination of up to 2 lots. Alternatively, if a supplier wishes to bid for all 3 lots they can do so by applying for Lot 4 - Combined Lot.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Sept 2026, 14:07 BST
Last source update
23 Sept 2026, 14:07 BST
Award evaluation window
Submission end — 6 Oct 2025, 23:59 BST
Authority reference
DN776581
Latest notice
Contract details notice (UK7)
Classification (CPV)
Houses construction workMiscellaneous repair and maintenance servicesRepair and maintenance services of building installations
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-052b1e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
12 Sept 2025, 12:00 BST
Clarification deadline
8 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
procontract.due-north.com/Advert ↗

Timeline

10 published dates · Europe/London
  1. Planning notice published
    2 Jun 2025, 22:16 BST
  2. Next notice expected
    10 Jul 2025, 23:59 BST
  3. Tender notice published
    8 Aug 2025, 14:48 BST
  4. Clarification questions by382 days ago
    8 Sept 2025, 12:00 BST
  5. Submission deadline378 days ago
    12 Sept 2025, 12:00 BST
  6. Award decision expected by353 days ago
    6 Oct 2025, 23:59 BST
  7. Contract starts177 days ago
    1 Apr 2026, 00:00 BST
  8. Assessment summaries sent136 days ago
    12 May 2026, 00:00 BST
  9. Standstill ends21 days ago
    3 Sept 2026, 23:59 BST
  10. Latest notice published1 day ago
    23 Sept 2026, 14:07 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast
Awards 4some still in standstill
Awarded value £33,635,4794 awards exc. VAT
Bids received 44 from SMEs
Named bidders 4published on the award notice
Contracts signed 3latest 3 Sept 2026
LotAwarded toValueDateStatus
1 · Day to Day RepairsJeakins Weir LimitedSMELot 1 - Day to Day Repairs5 Sept 2026 — 31 Mar 2031 · up to 31 Mar 2033Extensions: Subject to supplier performance.£5,567,6256 Feb 2026Awarded
2 · Void WorksGratton Construction LtdSMELot 2 - Void Repairs5 Sept 2026 — 31 Mar 2031 · up to 31 Mar 2033Extensions: Subject to Supplier performance.£5,912,3966 Feb 2026Awarded
3 · Replacement Kitchens and BathroomsFoster Property MaintenanceSMELot 3 - Replacement Kitchens and Bathrooms5 Sept 2026 — 31 Mar 2031 · up to 31 Mar 2033Extensions: Subject to Supplier performance.£9,730,4586 Feb 2026Awarded
1 · Day to Day Repairs; 2 · Void Works; 3 · Replacement Kitchens and Bathrooms; 4 · Combined Lot OptionFoster Property MaintenanceSMELot 4 - Combined Lot MBC1518 Responsive Repairs and Voids1 Apr 2026 — 31 Mar 2031 · up to 31 Mar 2033Extensions: 24 Month extension in 12 month increments subject to review and contract performance.£12,425,00021 Nov 2025standstill to 9 Dec 2025Standstill

Contracts

  • Lot 1 - Day to Day Repairs · Jeakins Weir LimitedSME

    Signed
    3 Sept 2026
    Value
    £5,567,625
    Period
    5 Sept 2026 — 31 Mar 2031 · up to 31 Mar 2033 with extensions
    Status
    active
    Extensions
    Subject to supplier performance
    3 agreed KPIs: Planned Start Dates · Planned Completion Date · Tenant Satisfaction
    • Planned Start Dates — Planned Start Date of each work requirement met.
    • Planned Completion Date — 100% of projects delivered on time and in full.
    • Tenant Satisfaction — Satisfaction ratings

  • Lot 2 - Void Works · Gratton Construction LtdSME

    Signed
    3 Sept 2026
    Value
    £5,912,396
    Period
    5 Sept 2026 — 31 Mar 2031 · up to 31 Mar 2033 with extensions
    Status
    active
    Extensions
    Subject to supplier performance
    3 agreed KPIs: Planned Start Date · Planned Completion Dates · Tenant Satisfaction
    • Planned Start Date — No. of projects started on time.
    • Planned Completion Dates — No. of projects delivered on time and in full.
    • Tenant Satisfaction — Tenant Satisfaction surveys

  • Lot 3 - Kitchens and Bathrooms · Foster Property MaintenanceSME

    Signed
    3 Sept 2026
    Value
    £9,730,458
    Period
    5 Sept 2026 — 31 Mar 2031 · up to 31 Mar 2033 with extensions
    Status
    active
    Extensions
    Subject to supplier performance
    3 agreed KPIs: Planned Commencement Date · Planned Completion Date · Tenant Satisfaction
    • Planned Commencement Date — No. of projects started on time.
    • Planned Completion Date — No. of projects completed on time and in full.
    • Tenant Satisfaction — Satisfaction Surveys

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Day to Day Repairs1final-stage tenders10—
2 · Void Works1final-stage tenders10—
3 · Replacement Kitchens and Bathrooms1final-stage tenders10—
4 · Combined Lot Option1final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Notice history

14 events · 5 releases on Find a Tender · since 2 Jun 2025
  1. Contract details notice published
    23 Sept 2026, 14:07 BSTUK7
  2. Contract signature expected
    5 Sept 2026, 23:59 BSTscheduled
  3. Contract signature expected
    4 Sept 2026, 23:59 BSTscheduled
  4. Contract award notice published
    24 Aug 2026, 10:16 BSTUK6
  5. Contract signature expected
    1 Mar 2026, 23:59 GMTscheduled
  6. Contract award notice published
    27 Nov 2025, 15:06 GMTUK6
  7. Published value updated
    27 Nov 2025, 15:06 GMT
  8. Status changed to complete
    27 Nov 2025, 15:06 GMT
  9. Deadline withdrawn
    27 Nov 2025, 15:06 GMT
  10. Tender notice published
    8 Aug 2025, 14:48 BSTUK4
  11. Published value updated
    8 Aug 2025, 14:48 BSTwas £10,000,000
  12. Status changed to active
    8 Aug 2025, 14:48 BST
  13. Deadline moved to 12 Sept 2025, 12:00 BST
    8 Aug 2025, 14:48 BST+7 days · was 5 Sept 2025, 12:00 BST
  14. Planned procurement notice published
    2 Jun 2025, 22:16 BSTUK3
Routine re-releases (5)
  • 2025-08: 1 release · 8 Aug 2025
  • 2025-06: 1 release · 2 Jun 2025

Contracting authority & participating public bodies

2 public bodies on the notice

Melton Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTMP-8573-JHVJ Parkside, Melton Mowbray, East Midlands, LE13 1GH [email protected]

Other public bodies

  • Welland ProcurementProcess contact pointProcuring entityBuyerGB-PPON: PVMQ-1845-NYPP Melton Mowbray, East Midlands [email protected]

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (11)

Official links; attachments are not copied

Tender pack and attachments

  • Technical specifications tenderTechnical specificationsPortal for access to tender documentation under DN776581. https://procontract.due-north.com/Advert?advertId=a820923a-5b74-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21
  • Conflict of interest declarationtenderConflict of interest declarationNot published

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender