Find a TenderAwarded
Published 27 Jan 2023, 11:29 GMT

Official UK procurement notice

Marylebone Boys' School - Catering and Cleaning Services

Official notice

Authority: Marylebone Boys' School (Education)

2 lotsServicesRestricted procedureSME suitable
Published estimate£1,500,000total for 2 lots
Submissions closed 27 Feb 2023awarded 20 Jun 2023
Awarded to Cleverchefs, Purgo Supply Services Limited2 awards

What is being bought2 lots · detail below

Published requirement description

Marylebone Boys' School is currently out to tender for the provision of a full daily catering (Lot 1 ) and cleaning (Lot 2 ) service. The services at the school are currently outsourced.Lot 1 will consist of breakfast and morning break with a full lunch service for the school. Lot 2 is for a full daily cleaning service during term time and periodic cleaning outside of term time.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 August 2023The deadline for SQ submissions via the In-Tend system is 17:00 on 27 February 2023.The deadline for ITT submissions via the In-Tend system will be 17:00 on 03 May 2023Please allow sufficient time to make your return as late returns will not be accepted.Any questions relating to this tender should be made via the correspondence section of this website

  • Recurrence: Further notices will be published in 2025, 2026 or 2027

CPV: School catering services · School cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,500,000 together) · evaluation weights differ by lot
Lot #1Catering ServicesAwardedPublished value£750,000

Marylebone Boys' School is currently out to tender for the provision of a full daily catering (Lot 1 ) and cleaning (Lot 2 ) service.The services at the school are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning break with a full lunch service for the school. The catering facilities at the school include the main dining areas and servery, plus 'grab and go' sandwiches in the café. Across the school there are currently 729 pupils on roll for the academic year 2022/23. Of this figure, 239 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.arylebone Boys' School is also out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 August 2023The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Pest control, washroom consumables, feminine hygiene, and external window cleaning services are also required.TUPE is expected to apply, details of which can be found in the tender documentation.The deadline for SQ submissions via the In-Tend system is 17:00 on 27 February 2023.The deadline for ITT submissions via the In-Tend system will be 17:00 on 03 May 2023Please allow sufficient time to make your return as late returns will not be accepted. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: London
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #2Cleaning ServicesAwardedPublished value£750,000

Marylebone Boys' School is currently out to tender for the provision of a full daily catering (Lot 1 ) and cleaning (Lot 2 ) service.The services at the school are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning break with a full lunch service for the school. The catering facilities at the school include the main dining areas and servery, plus 'grab and go' sandwiches in the café. Across the school there are currently 729 pupils on roll for the academic year 2022/23. Of this figure, 239 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.Marylebone Boys' School is also out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 August 2023The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Pest control, washroom consumables, feminine hygiene, and external window cleaning services are also required.TUPE is expected to apply, details of which can be found in the tender documentation.The deadline for SQ submissions via the In-Tend system is 17:00 on 27 February 2023.The deadline for ITT submissions via the In-Tend system will be 17:00 on 03 May 2023Please allow sufficient time to make your return as late returns will not be accepted.Any questions relating to this tender should be made via the correspondence section of this website. Additional information: The duration detailed above includes the initial term of 3 years as well as the 2 optional contract extension periods of 12 months each.

Delivery: London
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Catering Services90%10%
2 · Cleaning Services70%30%
What this means for your bid
  • Price carries 10–30 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Further notices will be published in 2025, 2026 or 2027
First published
27 Jan 2023, 11:29 GMT
Last source update
17 Jul 2023, 12:08 BST
Authority reference
MPN-10245
FTS notice number
2023/S 000-020471
Classification (CPV)
School catering servicesSchool cleaning services
Delivery area
London (UKI32)
Official registry OCID
ocds-h6vhtk-039b4c Find a Tender
Review and risk notes
Review procedure

Marylebone Boys' School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Publisher note: CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
27 Feb 2023, 17:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

27 Feb 2023 → 17 Jul 2023 · 3 dates
  1. Submission deadline
    27 Feb 2023, 17:00 GMT
  2. Invitations to tender expected
    24 Mar 2023
  3. Notice published
    17 Jul 2023, 12:08 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    17 Jul 2023, 12:08 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £2,359,0952 contracts exc. VAT
Bids received 54 from SMEs
Contracts signed 2latest 20 Jun 2023
Awarded toValueDateStatus
Lot 1 · Catering Services1 award
CleverchefsSME£1,534,084 †—Awarded
Lot 2 · Cleaning Services1 award
Purgo Supply Services Limited£825,011 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Catering Services2bids · 2 electronic2——
2 · Cleaning Services3bids · 3 electronic2——

Contracting authority & participating public bodies

Marylebone Boys' School

Contracting authorityEducationEducation InstituteEducation North Wharf Road, LONDON, London, W2 1QZContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria