Official UK procurement notice
Market Engagement - Supply of Asphalt Road Surfacing Materials & Recovered Waste Products
Authority: Rotherham Metropolitan Borough Council (Local council)
What is being bought
Published requirement descriptionThe purpose of this market engagement exercise is to gain information about the current market as a whole, the position of relevant suppliers within it and also any potential barriers that may prevent participation. We will use this information to inform the writing of the tender in such a way to ensure maximum competition and ultimately a robust, best value contract.
The Authority has a requirement to carry out repairs and maintenance to highways throughout the borough. This procurement shall cover the supply and delivery of the Asphalt products required to carry out these repairs and maintenance works.
Lot 2 of the contract will include the recycling of waste products arising from the highways improvement schemes (planings). The material will be transported to a named site for testing and recycling. The tonnage of this product is expected to be in the region of 8000 per annum. It is unclear at this time if Lot 2 will be awarded to one or multiple suppliers and this decision will be made upon receipt of the information gathered via this market engagement exercise.
Please note, this is a market engagement notice only, to gather information to inform the upcoming tender. A tender notice (UK4) will be issued when the procurement is live, it is at this point that you will be able to register your interest and access the documents
CPV: Bitumen and asphalt · Refuse and waste related services · Slag, dross, ferrous waste and scrap
How this framework works
From the published notice- Framework period
- 4 yrs from 1 Apr 2026
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Market Engagement - Supply of Asphalt Road Surfacing Materials &…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 May 2025, 13:42 BST
- Last source update
- 9 Sept 2025, 11:08 BST
- Authority reference
23-260- FTS notice number
2025/S 000-054927- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0522a2Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
23 May 2025 → 1 Apr 2026 · 5 dates- Planning notice published23 May 2025, 13:42 BST
- Latest notice published9 Sept 2025, 11:08 BST
- Market engagement397 days ago26 Sept 2025, 23:59 BST
This notice is issued to provide information a market engagement opportunity only.
All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: yortender.eu-supply.com/login.asp ↗
All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.
Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for Asphalt Road Surfacing materials & Recovered Waste Products.
This market engagement therefore seeks to gather any knowledge and data that potential suppliers can provide in terms of Asphalt Road Surfacing materials & Recovered Waste Products.
All costs associated with providing a response to the market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response.
No down-selection of potential providers will take place as a consequence of any responses to this market engagement.
Engagement in this Market Engagement (ME) exercise is via a questionnaire published on the tendering portal YORtender at the following link: yortender.eu-supply.com/login.asp ↗
All correspondence in relation to this ME will be carried out via the YORtender portal, project reference 102016 Potential providers may raise questions or seek clarification regarding any aspect of this document at any time prior to the response deadline. Questions must be submitted using the 'Messaging' function on YORtender in sufficient time to allow the Council to formulate and distribute a response at least 2 calendar days before the due date for the return of this ME.
Submissions to be returned via the YORtender portal by 12:00 on 26/09/2025
- Tender notice expected392 days ago1 Oct 2025, 23:59 BST
- Contract starts211 days ago1 Apr 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 23 May 2025- Pipeline notice published23 May 2025, 13:42 BSTUK1
- Preliminary market engagement notice published9 Sept 2025, 11:08 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender