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planningFind a Tender · planning

Market Engagement (Phase 2) Questionnaire - ERP, & System Integrator

Buyer: The Crown Estate →

BuyerThe Crown Estate
Statusplanning
DeadlineNot published
ValueValue not published
Published2 Feb 2026

What is being bought

In accordance with the Preliminary market engagement notice that was previously published, organisations are invited to submit a response to our questionnaires (phase 1). The first phase of our market engagement was to obtain insight into the market on potential options and for us to draft our tender documentation and business cases. The information TCE received was of significant interest and has helped us shape our thinking. This current market engagement approach (Phase 2) is to obtain feedback on our draft tender specification to ensure that what we have asked for is clear and understandable. Currently we have decided to split the future tender into two parts. (1) Tender for the ERP system, and (2) Tender for the System Integrator. However, we reserve the right to change this approach. More information can be found in the draft tender packs. We have provided the draft specifications and a small number of associated documents at this stage and not the wider documentation. Further documents will accompany the future tender. We are now asking for feedback on these documents to ensure that they make sense to the market and that they clearly articulate our requirements. Please use the following documents to provide feedback on our requirements.

Delivery location

UK, GB

Categories

Enterprise resource planning software package 48451000Systems and technical consultancy services 72220000

Lot details

Lot 1

No lot description published.

Statusplanning
Contract periodFrom 1 May 2026 to 30 Apr 2027
SME suitabilitySuitable for SMEs

What is included

ItemCategoryQuantity
1Enterprise resource planning software package, Systems and technical consultancy servicesNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 48. The category anchor is Enterprise resource planning software package (48451000); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 483,5661 median · 6.1 average (1,184 of 3,566 with a bid count)1.5 average (1,358 of 3,566 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UK9361 median · 9.8 average (273 of 936 with a bid count)2.4 average (323 of 936 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimeNot published
Covered byNot published
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetValue not published
No-engagement rationaleNot published
Planning documents1
Planning milestones1
MilestoneTypeDueStatus
Please register and log in to our e-procurement portal SourceDogg and refer to the documents attached there. https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7/requests/74746engagement12 Feb 2026scheduled

Related procurements

No linked framework, prior procurement or reprocurement published.

Documents & submission route

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-05f06c
Latest release ID009068-2026
Latest release timestampMon Feb 02 2026 15:24:22 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statusplanning
Procurement methodNot published
Procurement method detailsNot published
Main procurement categoryservices
Above thresholdYes
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release0
Contracts in latest release0
Parties in latest release1

Notice history

DateEventReference
2 Feb 2026planning009068-2026
16 Dec 2025planningUpdate083249-2025
12 Dec 2025planningUpdate082508-2025
12 Dec 2025planningUpdate082505-2025
8 Dec 2025planning080470-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (5 releases)
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16 Dec 2025 · 083249-2025 · planningUpdate
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12 Dec 2025 · 082505-2025 · planningUpdate
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            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PYYN-4743-GYVQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "tenders@thecrownestate.co.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "082505-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/082505-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-12-12T13:57:49Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-12-17T23:59:59Z",
        "description": "Please register and log in to our e-procurement portal SourceDogg \nhttps://secure.sourcedogg.com/ and the the link for actual request 73648;\nhttps://sso.sourcedogg.com/requests#73648/summary"
      }
    ]
  },
  "initiationType": "tender"
}
8 Dec 2025 · 080470-2025 · planning
{
  "id": "080470-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-12-08T10:27:25Z",
  "ocid": "ocds-h6vhtk-05f06c",
  "buyer": {
    "id": "GB-PPON-PYYN-4743-GYVQ",
    "name": "The Crown Estate"
  },
  "tender": {
    "id": "ocds-h6vhtk-05f06c",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "suitability": {
          "sme": true
        },
        "contractPeriod": {
          "endDate": "2028-04-30T23:59:59+01:00",
          "startDate": "2026-05-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48451000",
            "scheme": "CPV",
            "description": "Enterprise resource planning software package"
          },
          {
            "id": "72212451",
            "scheme": "CPV",
            "description": "Enterprise resource planning software development services"
          },
          {
            "id": "72220000",
            "scheme": "CPV",
            "description": "Systems and technical consultancy services"
          }
        ]
      }
    ],
    "title": "Market Engagement  Questionnaire - ERP, &  System Integrator",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "We are at the early stages of this ERP project and have not yet decided the route to market or how we will procure the ERP and Systems Integrator. This information received as part of this earlier market engagement shall not be used for evaluation \npurposes. It may help shape our route to market and help the development of our specification. We are agnostic in terms of a system, and our currency thinking is a finance system will be the first phase of the ERP followed by other future modules, such \nas HR, procurement, property etc.\nWe are also agnostic on our approach to procuring an ERP solution and whether we procure an ERP solution and Systems Integrator together? (Bundled) or undertake two separate procurements (Sequential). Your feedback may help use shape the future procurement.",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PYYN-4743-GYVQ",
      "name": "The Crown Estate",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1Y 4AH",
        "countryName": "United Kingdom",
        "streetAddress": "1 St James Market"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - central government"
          }
        ]
      },
      "identifier": {
        "id": "PYYN-4743-GYVQ",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "tenders@thecrownestate.co.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "080470-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/080470-2025",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2025-12-08T10:27:25Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2025-12-17T23:59:59Z",
        "description": "Please register and log in to our e-procurement portal SourceDogg This is the link for actual request 73648;\nhttps://sso.sourcedogg.com/requests#73648/summary"
      }
    ]
  },
  "initiationType": "tender"
}