Find a TenderAwarded
Published 14 Mar 2023, 23:39 GMT

Official UK procurement notice

Management of Rotherham's Household Waste Recycling Centres (HWRCs)

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)

ServicesOpen procedure
Published estimate£5,850,000exc. VAT24.4% below published estimate
Submissions closed 27 Apr 2023awarded 1 Aug 2024
Awarded to H W Martin Waste Ltd

What is being bought

Published requirement description

The Service includes the management of HWRCs operated by or on behalf of the Council which would provide facilities for residents of the Council’s administrative area to deposit Household Waste inline with s.51 Environmental Protection Act 1990. The Council wishes to emphasise the waste hierarchy, specifically the need for a more comprehensive re-use and repair element of the Council’s required waste management Service than is currently available.

The Contractor shall manage the Sites in accordance with applicable Laws and the Waste Management Licenses for the Sites issued by the Environment Agency. The contract duration is 5 years with a potential 2 year extension, however it is worth stating that the Council is planning to insource the Front Facing Service by 28 October 2026.

CPV: Environmental services · Operation of a refuse site · Refuse and waste related services · Sewage, refuse, cleaning and environmental services · Waste-tip management services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£5,850,000
Delivery: Yorkshire & Humber · Borough of Rotherham
Extensions: The 84 months referred to at II.2.7 is broken down as follows: The Council will be entering into an initial 60 month contract period, with a potential option to extend by a further 24 month period. · As identified at II.2.4 the Council intends on insourcing the front-facing service from 28 October 2026, with the Contractor responsible for the Haulage and Disposal. The contract does include an options to extend (see II.2.11 below). Following this extension period the haulage and disposal element will be subject to renewal.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 40%Social value: 20%
Published award criteria (3)
  • Quality: 40
  • Social Value: 20
  • Price: 40
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
14 Mar 2023, 23:39 GMT
Last source update
9 Sept 2024, 10:04 BST
Award evaluation window
20 Apr 2023 – …
Authority reference
22-191
FTS notice number
2024/S 000-028722
Classification (CPV)
Environmental servicesOperation of a refuse siteRefuse and waste related servicesSewage, refuse, cleaning and environmental servicesWaste-tip management services
Delivery area
Yorkshire & Humber (UKE31)
Official registry OCID
ocds-h6vhtk-03b2e2 Find a Tender
Contract terms
Performance terms

As stated in the procurement documentation

Review and risk notes
Review procedure

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
27 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
20 Apr 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

20 Apr 2023 → 9 Sept 2024 · 3 dates
  1. Bids opened
    20 Apr 2023, 12:01 BST
  2. Submission deadline
    27 Apr 2023, 12:00 BST
  3. Notice published
    9 Sept 2024, 10:04 BST

Notice history

2 events · 3 releases on Find a Tender · since 31 Mar 2023
  1. Deadline moved to 27 Apr 2023, 12:00 BST
    31 Mar 2023, 18:39 BST
    +7 days · was 20 Apr 2023, 12:00 BST
  2. Status changed to complete
    9 Sept 2024, 10:04 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.220 Apr 202327 Apr 2023+7 d

Tender return deadline has been extended by five (5) working days from 20/04/2023 to the 27/04/2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £4,425,2061 contract exc. VAT
Bids received 3
Contracts signed 1latest 1 Aug 2024
Awarded toValueDateStatus
H W Martin Waste LtdHousehold Waste Recycling Centres£4,425,206 †—Awarded

Contracts

  • Household Waste Recycling Centres · H W Martin Waste Ltd

    Signed
    1 Aug 2024
    Value
    £4,425,206
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic———

Contracting authority & participating public bodies

Rotherham Metropolitan Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services GB173552264 Riverside House, Main Street, Rotherham, Yorkshire & Humber, S60 1AEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtMediation body London

Bidders & participating suppliers

1 commercial party on the notice
  • H W Martin Waste LtdAwarded supplier352838537 Fordbridge Lane, Blackwell, Alfreton, East Midlands, DE55 5JYContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria