Find a TenderAwardedContract performance notice

Published 26 Mar 2025, 10:53 GMT

Official UK procurement notice

Management of Leisure Centres Southampton City Council

Official notice

Authority: Southampton City Council (Local council)

ServicesOpen procedureAbove thresholdConcession

Sectors: Recreational, cultural and sporting services (92) Delivery: South East (UKJ3)

Concession value (operator's revenue)£15,000,000operator revenue, not the authority's budget

Submissions closed 30 May 2025awarded 13 Jun 2025

Awarded to BH LIVE3 awards

Contract term 2 yrsends 30 Aug 2027 · up to 30 Aug 2029 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Provision of management of Leisure centres - which include - The Quays Swimming & Diving Complex, Bitterne Leisure Centre, Chamberlayne Leisure Centre, Southampton Outdoor Sports Centre and Alpine Snowsports Centre. Also to include provision of bookings of playing pitches across the city.

No preliminary market engagement: WE performed market research

CPV: Sporting services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsPublished value£15,000,000

Contract period: 1 Sept 2025 – 30 Aug 2027 (2 yrs) · up to 30 Aug 2029 with extensionsValue: £15,000,000 exc. VAT · £18,000,000 inc. VAT

Delivery: South East

Extensions: 1 plus 1 year extension

92600000 Sporting services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

quality: 40%
Cost: 60%

Published award criteria (2)

Cost: as per tender documents
quality

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 26 Mar 2025, 10:53 GMT
Last source update: 15 Sept 2026, 11:17 BST
Award evaluation window: Submission end – 12 Jun 2025
Authority reference: SCC-SMS-0881
FTS notice number: 2025/S 000-016342
Latest notice: Contract performance notice (UK9)
Classification (CPV): Sporting services
Delivery area: South East (UKJ3)
Official registry OCID: ocds-h6vhtk-04f8d4 Find a Tender

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 30 May 2025, 12:00 BST
Clarification deadline: 23 May 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

26 Mar 2025 → 15 Sept 2026 · 10 dates

Planning notice published
26 Mar 2025, 10:53 GMT
Next notice expected
21 Apr 2025, 23:59 BST
Tender notice published
22 Apr 2025, 16:53 BST
Clarification questions by
23 May 2025, 17:00 BST
Submission deadline
30 May 2025, 12:00 BST
Award decision expected by
12 Jun 2025, 23:59 BST
Assessment summaries sent
16 Jun 2025, 00:00 BST
Standstill ends
25 Jun 2025, 23:59 BST
Contract starts
1 Sept 2025, 00:00 BST
Latest notice published41 days ago
15 Sept 2026, 11:17 BST

Notice history

10 events · 7 releases on Find a Tender · since 26 Mar 2025

Planned procurement notice published
26 Mar 2025, 10:53 GMT
UK3
Tender notice published
22 Apr 2025, 16:53 BST
UK4
Status changed to active
22 Apr 2025, 16:53 BST
Contract award notice published
16 Jun 2025, 16:52 BST
UK6
Status changed to complete
16 Jun 2025, 16:52 BST
Contract signature expected
1 Sept 2025, 23:59 BST
scheduled
Contract details notice published
8 Sept 2025, 14:44 BST
UK7
Contract details notice published
15 Sept 2025, 10:04 BST
UK7
Contract details notice published
28 Nov 2025, 17:00 GMT
UK7
Contract performance notice published
15 Sept 2026, 11:17 BST
UK9

Routine re-releases (7)

2025-09: 1 release · 8 Sept 2025
2025-06: 1 release · 16 Jun 2025
2025-04: 1 release · 22 Apr 2025
2025-03: 1 release · 26 Mar 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 3

Awarded value £15,000,0001 award exc. VAT · 2 repeated publications of the same award counted once

Bids received 5

Named bidders 5published on the award notice

Contracts signed 3latest 11 Sept 2025

Awarded to	Value	Date	Status
BH LIVEVCSE1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2028Extensions: With 3 months prior notice SCC can at its sole discretion confirm in writing to extend a further 1 year.	£15,000,000	13 Jun 2025	Awarded
BH LIVEVCSE	£15,000,000 †same award published again · counted once	—	Awarded
BH LIVEVCSE	£15,000,000 †same award published again · counted once	—	Awarded

Contracts

Contract 2 · BH LIVEVCSE
Signed
11 Sept 2025
Value
£15,000,000
Period
11 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2028 with extensions
Status
active
Extensions
1 year
10 agreed KPIs: Total members by membership type · Total number of swimming lesson pupil · Total casual users/visitors …
- Total members by membership type
- Total number of swimming lesson pupil
- Total casual users/visitors
- Gender Breakdown
- Age breakdown
- Ethnicity breakdown
- Disability breakdown
- Deprivation levels
- Total throughput
- Net Promoter Score
Management of Leisure Centres Southampton City Council · BH LIVEVCSE
Signed
11 Sept 2025
Value
£15,000,000
Period
11 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2028 with extensions
Status
active
Extensions
1 year
7 agreed KPIs: Total members by membership type · Total number of swimming lesson pupil · Total casual users/visitors …
- Total members by membership type
- Total number of swimming lesson pupil
- Total casual users/visitors
- Gender Breakdown
- Age breakdown
- Ethnicity breakdown
- Disability breakdown
Contract 1 · BH LIVEVCSE
Signed
1 Sept 2025
Value
£15,000,000
Period
1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2028 with extensions
Status
active
Extensions
1
3 agreed KPIs: KPI 1 · KPI 2 · KPI 3
- KPI 1
- KPI 2
- KPI 3
- Good - performance is meeting or exceeding the KPI Provide Annual Service Plan which aligns to SCC Strategic Objectives. To submit quarterly updates · to 30 Jun 2026
- Good - performance is meeting or exceeding the KPI Provide quarterly update on customer satisfaction surveys · to 30 Jun 2026
- Good - performance is meeting or exceeding the KPI Provide number of customers per site against agreed targets · to 30 Jun 2026

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	0	2	—

Who bid

wonBH LiveVCSE · South West England
did not winTESTLANDSVCSE · South East England
did not winLEISURE FOCUS TRUST · South East England
did not winSports and Leisure Management Ltd · East Midlands
did not winWEALDEN LEISURE LIMITED · South East England

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCGN-2413-RBTX Civic Centre, Civic Centre Road, Southampton, South East, SO14 7LYContact name, email

Bidders & participating suppliers

5 commercial parties on the notice · 1 awarded

BH LIVEAwarded supplierGB-COH: 07092112GB-PPON: PZCJ-9789-XVGT Bournemouth International Centre, Bournemouth, South West, BH2 5BHContact email
LEISURE FOCUS TRUSTBidder / tendererGB-COH: CE022299GB-PPON: PCXP-3322-RZVR Windsor Leisure centre, Windsor, South East, SL4 5JB
Sports and Leisure Management LtdBidder / tendererGB-CHC: 2204085GB-PPON: PTCY-3946-LHDG 2 Watling Drive, hinckley, East Midlands, LE10 3EY
TESTLANDSBidder / tendererGB-COH: CE025279GB-PPON: PLGP-9984-HPZN Testlands Wellbeing Hub, Southampton, South East, SO169FQ
WEALDEN LEISURE LIMITEDBidder / tendererGB-COH: IP29336RGB-PPON: PVYN-8735-CJQM The Paddock 1 - 6 Carriers Way East Hoathly East Sussex, East Hoathly, East Sussex, South East, BN8 6AG

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

Signed contract contractSigned contractPDF

Notices published for this procedure

Contract performance notice contractContract performance noticeUK9Contract performance notice on Find a Tender15 Sept 2026, 11:17 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender28 Nov 2025, 17:00 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Sept 2025, 10:04 BST
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Sept 2025, 14:44 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender16 Jun 2025, 16:52 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender22 Apr 2025, 16:53 BST
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender26 Mar 2025, 10:53 GMT